Business Administrative Assistant Resume Samples

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M Smith

Madge

Smith

222 Considine Drives

Phoenix

+1 (555) 327 2167

222 Considine Drives

Phoenix

Phone

p +1 (555) 327 2167

Experience Experience

Dallas, TX

Business Administrative Assistant

Dallas, TX

Schowalter and Sons

Dallas, TX

Business Administrative Assistant

Assist in Answering Student Inquiries from Call Center
Follow up with clients and work directly with customers
Manage Student Payment Plans
Perform Goods Receipt
Performs Journal entries for the collected CWTs and other related Journal entries as necessary
Administrative tasks and office work (i.e. phones, fax, email, filing, etc. . .)
Maintain calendar and scheduling, if necessary

New York, NY

Administrative Assistant, Business Affairs

New York, NY

Effertz-Upton

New York, NY

Administrative Assistant, Business Affairs

Perform other related duties to support the departmental team and Company as requested by management
Assist with following up on day to day matters
Other general administrative duties (processing mail, copying, etc.)
Processing expense reports
Answering multi line phones
Provide administrative and clerical support for vacationing assistants which includes scheduling meetings, arranging transportation, copying, faxing and updating travel arrangements
Assist with administrative duties for acqusition, delivery and marketing Business Affairs excecutives including, but not limited to: preparation of meeting materials, answering phones, filing, faxing, photocopying and messengering correspondence and documents

present

New York, NY

Administrative Assistant Business & Profession Division

New York, NY

Pfannerstill and Sons

present

New York, NY

Administrative Assistant Business & Profession Division

present

Composing and reviewing correspondence, memoranda, and reports to the Assistant Director's, Assistant Deputy Director's, and Special Assistant's signature,
Coordinating and managing special projects on behalf of the Deputy Assistant Director or Special Assistant,
Reviewing best practices for quality and process improvements,
Establishing the processes to be used by division staff for requesting new templates or template updates,
Making travel arrangements and preparing documentation for Deputy Assistant Director,
Giving assignments to Administrators of eight sections or to their program area staff,
Scheduling and coordinating executive meetings and calendars,

Education Education

Bachelor’s Degree in Accuracy

Illinois State University

Bachelor’s Degree in Accuracy

Skills Skills

Ability and desire to work in a team environment
Maintain calendar and scheduling, if necessary
Administrative tasks and office work (i.e. phones, fax, email, filing, etc. . .)
Organizing documents
Making and receiving payment from customers
Data Entry
Follow up with clients and work directly with customers
Running errands

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Administrative Assistant, New Business Resume Examples & Samples

Prepare and manage correspondence, reports, presentations as needed
Creation of PowerPoint presentations and Excel reports
Prepare background information for presentations (e.g. visuals, costs, product history etc.)
Communicate relevant information and reports to appropriate team members
Organize daily work flow for the President, New Business
Manage Outlook calendar and high volume scheduling matters/discern scheduling priorities
Organize and maintain complex filing system
Provide the needed administrative support to ensure effective and efficient meetings. Prepare agendas, lunches and issue meeting minutes when required. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc
Prepare and organize itineraries for incoming visitors. Greet external visitors and provide appropriate guidance as needed
Process monthly expense reports. Manage incoming bills and statements related to expense report processing
Manage incoming telephone calls and take action as required. Screen all calls and proactively handle any routine matters
Order office supplies and manage other office related procurement activities
Position requires 5+ years in a corporate/executive environment providing administrative support to a senior level executive
High level of skill in creating PowerPoint presentations and Excel reports
Exhibit exceptional communication, writing and organizational skills
Handle projects as defined by the supervisor, with little supervision and ability to gather and synthesize information
Must be highly organized and detail-oriented, while also being able to grasp the “big picture”
Proactive work style to anticipate potential problems and requirements. Capability to take independent action as appropriate using good judgment and discretion
Superior follow-up and follow-through skills
Display professionalism, diplomacy and discretion when handling matters of a confidential nature
Presenting a high degree of professionalism and a commitment to excellence is essential
A team oriented individual who works effectively at all levels, and remains calm under pressure, thereby being a role model for others
Comfortable dealing with all levels of employees and external contacts
Efficient handling of heavy work volume

Administrative Assistant, Business Affairs Resume Examples & Samples

Assist with administrative duties for acqusition, delivery and marketing Business Affairs excecutives including, but not limited to: preparation of meeting materials, answering phones, filing, faxing, photocopying and messengering correspondence and documents
Interact and maintain relationships with the different groups within members of other business units at Universal, as well as third parties
Conduct research as directed
Provide project back-up as required
Proficiency and demonstrated ability in Microsoft Word, Excel and Outlook. Working knowledge of Mac and PC operating systems
Interest in business affairs and legal work a plus
Able to remain calm under pressure
Trustworthy with sensitive and/or confidential information
Able to analyze information and situations and follow through with proposed solutions or alternatives, presenting them in a logical manner

Administrative Assistant, Business Banking Resume Examples & Samples

Ability to deal with very confidential client and employee materials
The individual will be responsible for administrative duties such as: expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
Arrange travel arrangements and maintain travel expenses for the executive
Organize moderate amounts of business information and develop it into cohesive, professional reports and presentations with little guidance and ability to recognize and respond to business related issues within the scope of the material
Develop and leverage relationships cross-Lines of Businesses (LOBs), with executives and senior managers to foster and support intra-group coordination while carrying out accountabilities
Maintain email distribution lists and organizational chart
Work collaboratively with other Lines of Business and executive office staff
Provide back-up support for other executives as needed
Requires minimum of five to seven years’ experience in a senior/executive administrative/professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Advanced software skills (Excel, PowerPoint, Word, Outlook)
Telephone support-answering phones properly, probing, resolving and redirecting. Display a professional, experienced and knowledgeable image when addressing clients
Requires professional and polished image at all times
Well developed communication skills, both written and verbal
Ability to deal with clients in a professional and courteous manner and to develop and leverage professional working relationships

Administrative Assistant Business Affairs Resume Examples & Samples

Candidates must have at least 2 years of experience supporting a high-level executive, be detail-oriented and have excellent written and verbal communication skills
Must be able to multi-task, prioritize and work effectively and efficiently under fast paced, high pressure situations such as urgent high-level management needs and coordination
Must be discreet and ensure proper handling of time sensitive and confidential material/information
Must have proven ability to take initiative and plan ahead

Administrative Assistant Business Solutions Resume Examples & Samples

Acts as a liaison between Business Solutions, Marketing Partnerships and other departments to resolve problems as well as coordinate events
Acts as liaison between the SVP Business Solutions and his/her direct reports, as well as internal and external contacts
Responds to issues and tasks involving the administrative functions of the office that do not need to be brought to the attention of the SVP Business Solutions
Handles these situations in a timely and efficient manner
Assists department in special projects as requested by the SVP Business Solutions
Answers and screens telephone calls for the SVP Business Solutions and two VP’s of Business Solutions; handles more complex inquiries, takes messages and transfers calls to the appropriate party
Receives and directs visitors; sorts and distributes mail. Maintains
Departmental files and keeps records
Schedules and maintains the SVP Business Solutions and two VP’s of Business Solutions calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings. Compiles reports and processes documents of a moderately complex and confidential nature. Prepares and proofreads correspondence, reports and other materials
May plan layout of reports and statistical tables. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents
Coordinates all paperwork necessary for the SVP Business Solutions to approve. This includes, but not limited to, travel and expense vouchers, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF)
Follows up with other departments to ensure that requests are carried out and activities are coordinated
Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly
Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders

Administrative Assistant, Business Banking Resume Examples & Samples

Familiar with travel reservation processes and systems
Advanced administrative and analytical skills
Thorough knowledge of variety of software programs (Concur, eLedger, ARM, TechDirect)
Extremely strong organizational skills as well as outstanding time management skills
Ability to manage heavy call volumes
Expert level knowledge and use of Microsoft programs (Excel, Power Point, Word)
Familiarity with bank products, services, operations, systems, policies, procedures for business/corporate clients

Administrative Assistant, Business Affairs Resume Examples & Samples

BA. At least 3-5 years of experience assisting at an entertainment industry company or law firm
Very computer literate, comfortable with all computing functions and applications, especially Microsoft Office
Proven ability to multi-task at a very high level and handle a heavy workload and successfully meet deadlines
Must be a self-motivated, quick learner who is proactive with a proven ability to work in a fast-paced, environment

Administrative Assistant, Business Banking Resume Examples & Samples

Requires strong administrators support skills (calendaring, meeting planning, travel planning/booking, ordering supplies, and expense report completion)
High proficiency with Outlook, Word, PowerPoint, Excel and Visio
Experience working with SharePoint and Share Drives
Excellent interpersonal, teaming and communications skills with ability to navigate corporate environment through relationship management
Must be able to represent the Bank through phone, written and direct contact with senior management and partners
Must demonstrate a proactive ability to multi-task and prioritize competing priorities with strong problem solving skills
Ability to work both independently and in a team environment
Highly organized, detail oriented and demonstrates a high degree of accuracy
Experience in Corporate Expense Management and Travel Management
Strong diplomacy skills with the ability to maintain confidentiality

Administrative Assistant, Business Banking Resume Examples & Samples

Advanced Microsoft Office Suite - PowerPoint, Word, and Excel. Strong understanding and navigation of information systems
Experience navigating across a matrixed environment to get information, provide input, or to integrate work as needed
Highly organized, detail oriented and demonstrates a high degree of accuracy. Must be able to represent the bank through phone, written and direct contact with senior management and partners
Meticulous attention to detail and high standard for data integrity and quality work
Event management with the ability to manage several events at one time
Flexibility and adaptability - enjoys the challenges of change and supports a dynamic management team by shifting priorities and dealing with ambiguity

Business Change Administrative Assistant Resume Examples & Samples

General administrative tasks; photocopying, stationery orders, answering phones
Managing the Horizon inbox and responding to queries
Updating Excel/ Word/ PowerPoint documents
Booking internal/ external meeting rooms
Assisting with training attendance and maintaining records
Liaise with the Communications Manager to create distribution lists and assist with comms
Additional duties as required to support the team
Word/Excel/PowerPoint/Outlook skills
Adaptable with a positive can-do attitude

Business Administrative Assistant Resume Examples & Samples

Administrative tasks and office work (i.e. phones, fax, email, filing, etc. . .)
Maintain calendar and scheduling, if necessary
Follow up with clients and work directly with customers

Business Services Administrative Assistant Resume Examples & Samples

Ability and experience in developing specifications for needed goods and services, obtaining bids from vendors and executing purchases
Knowledge of and experience using word-processing (MS Word), spreadsheet (MS Excel) and ideally database (MS Access) software
Skill and experience in a customer service role clearly communicating with and assisting callers and visitors
Ability and experience in completing cash receipts reconciliations and other functions requiring computations
Ability and experience in prioritizing and performing job functions independently, applying intuition and sound judgment
Prefer candidates with degree or certification in procurement, business, or accounting/bookkeeping

Administrative Assistant, Business Affairs Resume Examples & Samples

Compile and effectively maintain daily calendar including organizing international conference calls, weekly staff and interoffice meetings
Answer heavy phones in busy office, roll internal and external calls to guarantee response in a timely manner. Additionally, provide phone coverage for other executives in SPT International Production
Track the flow of amended and completed agreements, liaise with the assistant to the SVP of Business Affairs on obtaining required signatures for all agreements and process them to completion. Keep various status reports updated for meetings
Maintain a filing system, and work with assistant to SVP of Business Affairs, to keep track of all agreements and reports for reference and cataloging information for various worldwide Sony production companies
Provide administrative and clerical support for vacationing assistants which includes scheduling meetings, arranging transportation, copying, faxing and updating travel arrangements
Process all international consultant agreements, obtaining required signatures, requesting coding form finance and entering payment request into Ariba. Follow procedure for processing and sending consultant payments via USPS or FedEx
Assist with following up on day to day matters
Excellent organizational skills required
Prior experience in business affairs/legal department preferred
Prior experience working in International business preferred
Work with various studio administrative departments to help ensure departmental administrative needs are met and issues are resolved (i.e. Xerox, Janitorial, Pantry Services, Facilities Help Desk, Telecommunications, etc.)

Business Administrative Assistant Resume Examples & Samples

Involvement in order processing such as industry Mall Order Processing including those with Price on Request & Request for Material Extension
Timely Sending of Order Confirmation to customers
Perform Goods Receipt
Issuance of Delivery Note
Administers collection such as checks and CWT collection follow ups from customers
Coordinates with accounting team on identifying payment applications
Handles accounts with collection issues
Handles and coordinates timely delivery of Invoices to Customers
Performs Journal entries for the collected CWTs and other related Journal entries as necessary
Filing and organization of documents (i.e. Customer's S.O., Order confirmation, P.O.s, Delivery Notes, Invoices, etc.)
Other tasks that maybe assigned from time to time

Senior Administrative Assistant Vaccine Business Unit Resume Examples & Samples

Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc
Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data
Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools
Interfaces and communicates with internal customers; directs people to the appropriate resources
Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor
Prepares documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees
Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities
Develops a strong network within the department; draws on network to answer questions and successfully execute responsibilities
Minimum 5 years of relevant work experience, or equivalent combination of training and experience
Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint

Administrative Assistant to VP of Business Management Resume Examples & Samples

5 years prior Administrative Assistant experience
Management of travel arrangements
Ability to accurately complete invoice processing from beginning to end
Ability to demonstrate customer service focus and attention to detail
Ability to work in a fast-paced, pressured environment and to anticipate needs
Ability to demonstrate good judgment and decision-making skills
Ability to demonstrate proficiency in shorthand and/or speedwriting, spelling, business writing, keyboarding (60-80 wpm), grammar and proof-reading
Ability to demonstrate proficiency in Microsoft Word, Excel, PowerPoint
Ability to communicate in English, both verbally and in written form
Experience in planning functions or events for 200 plus people
Previous experience as an Administrative Assistant within a public company
Ability to occasionally travel

Executive Business Administrative Assistant Resume Examples & Samples

Ability to manage a complex & fluid calendar for the GM of RM & Privacy and one additional GM to be determined
Provide Complex Domestic & International travel schedules, including logistics, itineraries and agenda
Drive budget planning, tracking and forecasting in collaboration with Finance
Manage department headcount information, space coordination, end to end set up for new Full-Time Employees (FTE) & Vendors, and other administrative processes
Procurement of goods and services including computer equipment, office supplies and reference materials
Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround
Ability to set and prioritize one’s own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment
Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations
Proficiency with MS Tools - HeadTrax/MSS; MsExpense2, MyOrder, MS Travel, etc. and in depth knowledge and proficiency with Microsoft products including Outlook, Word, Excel, PowerPoint, Visio, OneNote and SharePoint software

Administrative Assistant, Business Affairs Resume Examples & Samples

Answering multi line phones
Distributing and following-up on documents
Updating databases and lists
Scheduling and preparing for meetings and handling calendar
Proof reading and editing
Processing expense reports
Managing document flow, including creating and maintaining files (electronic and hard copy)
Other general administrative duties (processing mail, copying, etc.)
Use of Microsoft office such as Word, Excel, and PowerPoint
Word processing (composing and generating letters, memos and fax cover sheets) Miscellaneous duties as required
Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
Common sense, dependability, discretion and attention to detail are required
Must be a self-starter with a team-player attitude
Excellent communication skills – written and oral (must have a professional and courteous demeanor)
Strong math/numbers oriented 1 – 2 years experience as an administrative assistant
Experience working in Legal, Communications, Business Operations or related field strongly preferred Industry experience preferred

Executive Administrative Assistant / Business Resume Examples & Samples

Making travel arrangements and completing expense reports
Coordinating customer interface
Basic research
Filing expense reports in a timely manner
Serving as a focal point for communication and distribution of information amongst the leadership team and staff
High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a Bachelor’s degree with two years’ experience in the administrative professional field
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel) and intranet/internet proficiency
Ability to efficiently coordinate Outlook calendar and other routine items
Prior experience coordinating both on- and off-site meetings and/or events
Must be able to interface with executive level internal and external contacts with considerable autonomy

Administrative Assistant Business & Profession Division Resume Examples & Samples

College courses or degree in business or related field
Two years experience using software to create and prepare pages/content for posting to web page
General working knowledge of state governmental policies, rules, laws, and contracts. Administrative practices such as travel, purchasing, legislative process, etc
Three or more years of increasingly complex administrative or secretarial support experience
Ability to build templates with complex functionality (macros, quick parts, html, iava script etc)

Business Administrative Assistant Resume Examples & Samples

Provides routine financial, human resources, and administrative support by preparing and submitting transactions, administrating projects, and/or processes; statistics, reports and documents on behalf of faculty, staff and students of the Graduate School of Education
Maintains effective controls of financial resources
Processes accurate, realistic, timely and fiscally sound transactions again GSE resources and assists with the reconciliation of budgets on a monthly basis by ensuring office databases is accurate and up-to-date and all business transactions
Develops and maintains effective relationship with other departmental staff and university departments to identify and report facilities problems promptly
Assists the Senior Director with special projects
Exercises sound judgement in solving routine issues and escalating complex ones as needed
It is expected that the administrative tasks are accomplished carefully and thoroughly with appropriate questions asked when necessary to ensure that the job is done correctly demonstrating a working knowledge of university policies and procedures
Serves as first point of contact to answer general inquiries regarding processes and procedures as well as the status of submitted transactions
Offers exceptional customer service to faculty, staff and students with regards to inquiries
Performs professional work that requires knowledge of general fiscal, administrative/office management practices

Business Center Senior Administrative Assistant Resume Examples & Samples

Produce quality work in a fast-paced environment, meeting deadlines as well as client expectations for quality and accuracy; effectively renegotiate deadlines when necessary
Work independently and accurately assess requirements for each project; be able to communicate effectively with clients when there are questions or issues to be addressed
Document project activities clearly and concisely to provide comprehensive project history in workflow management system
Maintain a thorough knowledge of Deloitte standards and policies (brand, etc.) in order to offer accurate guidance to clients
Build relationships, using various mediums, with clients in all functions at all levels, and assure effective delivery of services
Coordinate work with other national and local teams virtually and in person
Prioritize work based on deadlines and renegotiate deadlines with customers when necessary, using information supplied by the customer when the request was made as well as notes in the workflow management system
Determine the most efficient way to complete a request and make adjustments; collaborate with other teams as appropriate
Follow up with customer and other internal support teams to determine status of requests and address any issues that arise in a timely fashion
Associate’s Degree or Bachelor’s Degree preferred
Experience that demonstrates excellent customer service skills, strong communication and organizational skills, and the ability to work in a team environment

Administrative Assistant, Business Services Resume Examples & Samples

Under specific direction from their line manager, carry out a variety of administrative tasks in order to support individual and departmental activity
Effectively manage calendars for meetings, workshops, appointments and plan and coordinate travel arrangements
Maintain and update financial & other relevant information, through the use of spreadsheets, systems databases etc. in order to ensure data is accurate and easily accessible
Collect data using a variety of standard sources e.g. company reports, government data and internet and input into standard formats in order to produce accurate reports for use by others
Act as the first point of contact in order to support the resolution of customer queries
Respond to customer queries relevant to department in order to ensure immediate response to problems
Act as liaison with relevant project team members in order to ensure resources and materials are available as and when required in order to meet given project milestones
Maintain and update financial and other relevant information, through the use of spreadsheets, systems databases etc. in order to ensure data is accurate and easily accessible
Support functional onboarding and hiring activities
Associates Degree preferred and 4+ years of Administrative Assistant experience supporting executives
Intermediate proficiency on Microsoft Applications: Word, Excel and PowerPoint
Experienced with handling highly confidential and sensitive information with discretion
Experienced with drafting routine correspondence and organizing/maintaining files
Reviews accuracy of own work and checks that all details are accurate to ensure multiple tasks and projects are completed on time
Takes personal responsibility for correcting problems promptly and communicates effectively with external and internal customers to monitor delivery and satisfaction
Recognizes and proactively addresses upcoming opportunities or obstacles and has the ability to investigate the situation beyond routine questioning

Administrative Assistant, Core Business Resume Examples & Samples

Perform administrative tasks including: complex calendar management for internal and external meetings, manage heavy domestic and International travel arrangements, and complete expense reports
Handle tasks associated with various projects and programs supported by the team
Assist in the preparation of presentations and speaking engagements
Build cross-functional relationships with key partners in other departments
4+ years of experience providing administrative support to 1 or more executives
4+ years of experience coordinating travel logistics on behalf of 1 or more executives (both domestic and international)
4+ years of calendar management and expense report management for 1 or more executives
Experience planning events
Experience prioritizing multiple projects
Experience with space planning and management

Business Administrative Assistant Resume Examples & Samples

Cashiering and Student Account Analysis
Travel Auditor and College Vehicle Scheduling
Manage Student Payment Plans
Processing Student Refunds
Pay Travel Related Expenses via Procurement Card
Assist in Answering Student Inquiries from Call Center
Other Duties as Assigned

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