Conference Coordinator Resume Samples

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W Kirlin

Winona

Kirlin

8118 Goldner Valleys

San Francisco

+1 (555) 290 3553

8118 Goldner Valleys

San Francisco

Phone

p +1 (555) 290 3553

Experience Experience

Boston, MA

Conference Coordinator

Boston, MA

Lubowitz and Sons

Boston, MA

Conference Coordinator

Manages special projects at the request of the CUCS Assistant Director or Director
Perform pre-meeting audio/video performance checks
Schedule appointments for Director & Conference Manager. Assists in coordinating short term meetings, day conferences, and special events
Organise, prioritise and manage daily work load using own initiative
Works closely with the Conference Attendant to execute meeting sets
Supervises conference assistants and coordinator assistants when assigned to coordinator's conferences
Meet deadlines, manage time well and perform job responsibilities without constant supervision

Dallas, TX

Catering & Conference Coordinator

Dallas, TX

Kerluke-Heathcote

Dallas, TX

Catering & Conference Coordinator

Is a role model for work ethic yet work life balance
Promote teamwork and a culture of continuous improvement
Promotes teamwork and a culture of continuous improvement
Performs other related duties as assigned
Proof of authorization/eligibility to work in the United States
Working knowledge of both meeting room sets and basic catering functions
Supports and encourages the department through acts and deeds

present

Philadelphia, PA

Hospitality & Workplace Services Conference Coordinator

Philadelphia, PA

Watsica, Barrows and Schmitt

present

Philadelphia, PA

Hospitality & Workplace Services Conference Coordinator

present

Maintain EY's standards in H&WS. Recommend ways to improve processes and better manage expenses
Oversee the facilities work order system ,and manage service call responsiveness
May manage and maintain floor plans and construction drawing, including ""as built"" drawings of the new construction and/or modifications
Liaise with building management and outside vendors, on minor issues/projects related to HVAC, construction, moving, etc
Directly manage day-to-day office, hospitality, meeting or in-office hoteling services and programs
May help develop the annual budget, and confirm that the department operates within its budgetary guidelines
Assign work requests to maintenance services staff

Education Education

Bachelor’s Degree in Communication

Loyola University Chicago

Bachelor’s Degree in Communication

Skills Skills

Possess excellent customer service skills; for example, friendly, personable, helpful, patient, and professional
Strong attention to detail and consistent follow through skills
Proficient and efficient working knowledge of PC Hardware and Software
Excellent organisation skills and the ability to efficiently multi-task and prioritise workload
Organization skills, strong verbal skills, detail oriented, prioritizing skills, customer service, follow up
Ability to bend down, pick up, lift up to 50 lbs., able to move large bulky objects, climb ladder
Basic Knowledge of LAN/WAN and TCP/IP
Ability to build and maintain relationships with both internal and external contacts at all levels
Professional and enthusiastic with a flexible and positive attitude
Knowledge of business principles, administrative and clerical procedures

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Conference Coordinator Resume Examples & Samples

Organise broker, company and internal / external meetings
Schedule, prepare and distribute appropriate information for meetings
Maintain and proactively manage multiple, busy Microsoft Outlook diaries
Organisation of complex travel schedules and visas
Completion of expense reports within departmental guidelines
Creation and maintenance of excel spreadsheets containing company reporting dates
Organise, prioritise and manage daily work load using own initiative
Effectively handle telephone calls and emails for the Investment team and colleagues
Ensure files on companies are kept up to date
Liaise extensively and professionally with internal/external contacts
Print reports and broker research for the Investment Professionals
Maintain up-to-date and accurate documentation specific to the coordinator department e.g. cover plan for role
Work effectively within a team and provide cover and assistance to colleagues when required
Additional administrative requests when required
To be familiar with and adhere to the requirements of the Code of Ethics
Proven ability to work independently and take initiative as needed
Excellent organisation skills and the ability to efficiently multi-task and prioritise workload
Professional and enthusiastic with a flexible and positive attitude
Self motivated and effective team player
Strong attention to detail and consistent follow through skills
Proficient in spelling, punctuation, grammar and other English language skills
Good interpersonal skills demonstrating maturity, diplomacy and discretion
Assertive and confident
Ability to build and maintain relationships with both internal and external contacts at all levels
Some flexibility on hours may be required
Knowledge of business principles, administrative and clerical procedures

Hospitality & Workplace Services Conference Coordinator Resume Examples & Samples

Key point of contact for EY's new conference center floor - handling trainings, meetings, catering and other conference needs
Supports various hospitality & workplace functions at EY, providing consistent quality, and cost-effective services. Arrange and coordinate facilities and hospitality services for hoteling staff
Monitor and evaluate performance of workplace, hospitality, meeting and hoteling services staff. Help identify opportunities for staff development and cross-training
Maintain EY's standards in H&WS. Recommend ways to improve processes and better manage expenses
Receive conference room requests (food, audio-visual, special requests, etc.), and confirm these and the subsequent set-up
Coordinate meals for meetings
Manage appropriate hoteling locker/file drawers
Update local telephone directories
May coordinate minor construction (including associated furniture, technology installations, vending services, copiers, boxes, equipment, etc.) and configuration projects. May participate in larger projects with Americas Real Estate Services
May manage and maintain floor plans and construction drawing, including ""as built"" drawings of the new construction and/or modifications
Operate within established procedures and standards
Strong customer service and communication skills
Fundamental and strategic understanding of workplace, hospitality, meeting and hoteling services. Confident in making recommendations to Area management
Microsoft Office experience; Lotus Notes and/or Outlook preferred
A minimum of 3-5 years customer service experience

Events & Conference Coordinator Resume Examples & Samples

Execution of resort's corporate groups, weddings, and intercompany meetings
Manage all aspects of group logistics including but not limited too; budgets, permits, site plans, timelines, AV, set-up, tear-down, lodging, food, beverage, and transportation
Act as cross-departmental liaison as it relates to event planning, needs, set-up and execution
Work closely with multiple departments including: Food and Beverage, Public Safety, Village Services, Accounting, Mountain Operations, and Lodging
Act as a liaison between Northstar and group clients. Develop relationships and trust with client to provide exceptional service
Day of event coordinator to ensure smooth event execution
Adhere to policy & procedures consistent with corporate guidelines

Research Assistant & Conference Coordinator Intern Resume Examples & Samples

Pull prospecting lists from subscribed databases
Utilize databases and other resources such as LinkedIn to research and “scrub” lists for accuracy; verify information
Upload lists into customer relationship management system for upcoming campaigns
Potential to conduct calls to boost attendance at seminars and trade shows
Conduct marketing research as it relates to sales team initiatives
Proactively research potential databases and new sources of information
Assist with results tracking of sales team initiatives
Assist with maintaining accuracy and integrity of sales team database
Conduct special projects, as needed
Salesforce CRM software knowledge a plus
Packing and coordination for national level conferences
Support for major firm projects
Internship opportunity
Familiarization with CRM, research databases and spreadsheets
Proficiency in the use of computers and Microsoft Office 2010 (specifically Excel)
Comfortable with initiating business conversations over the telephone
Orientation toward high production and repetitive work
Reliable and hard working

Conference Coordinator Resume Examples & Samples

Be comfortable doing event setup of furniture, such as table and chairs. Event range in size from 25 to 500 people normally
Work well within a cross-functional team and represent Jones Lang LaSalle with a positive, professional, and pleasant attitude
Support guests and customers in person or by telephone, answer questions or directing inquiries as needed
Collect event information from internal clients in support of event setup & A/V needs
Coordinate work with vendors and ensure PO’s are requested and issued in a timely manner
Support the weekly event schedule for the A/V & Events team
Respond quickly and effectively manage last minute client requests
Inform upper management of important, executive-level client events and complaints
Maintain customer confidence and protect the Operations team by keeping information confidential when needed
Must have at least 2 years of experience in a customer-facing role with strong skills in public relations and addressing customer complaints
Must have basic computer skills (Microsoft Word, Outlook), specifically related to event scheduling. Must have the ability to multi-task and work within a fast-paced environment
Must have the ability to identify issues, solve problems, and make good decisions quickly to ensure the success of client events
Must be detail-oriented and have strong organizational skills
Must be a strong team player and support the A/V & Events Manager as needed

CME Conference Coordinator Resume Examples & Samples

Bachelor's degree and three years of relevant experience or combination of education and relevant experience such as, planning events, conferences, programs etc
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals
Excellent project management skills, and the ability to manage complex timelines and multiple projects
Exceptional customer service skills with the ability to cultivate partnerships
Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills
Knowledge of Microsoft Office suite and other online documents, such as Google Docs
Ability to interact with a broad spectrum of customers
Coordination and planning of CME or other professional conferences/events experience
Certification in meeting planning
Solid knowledge of ACCME and AMA accreditation requirements

Conference Coordinator Resume Examples & Samples

Plans and implements educational conferences and seminars to include: Contacting speakers and making all arrangements for presenters, sending confirmation letters, creating on-line registration and tracking potential participants, adding participants to the master list and ensuring all conference related presentation materials are accurate and provided to participants
Sets up on-line training registration and all related information. Sends “Save the Date”, Conference announcements and confirmations to training participants
Arranges for conference facilities, meals, lodging, and recording and reproduction needs and media equipment. Ensures HCSATS audio-visual equipment is complete and in working order. Remains on site during trainings (as needed) to address any issues that arise
In conjunction with the Clinic Manager, determines and arranges for the purchasing of conference supplies
Arranges for copyright and duplicating services for handout materials including Power Points, handouts, articles, evaluations, and Certificates of Attendance. Ensures timely distribution
Organizes the telephone consultation records to include call dates and consultants, tracking TF-CBT CEU requirement completions, setting up the call groups, sending links to the EBT toolkit, sending reminder calls and having a backup for sending reminder calls when out of the office
Assists in the development of training budgets and maintain expenditure records. Upon receipt of invoices, reviews for accuracy and provides them immediately to fiscal lead for budget reconciling and payment
Maintains the HCSATS website and CBT + Notebook. Updates, adds or takes down registration links, and monitors for other needed updates or revisions
Develop and maintain organized folders of resource information on presenters, announcements, handouts, correspondence related to conferences, bios and resumes, and site and catering information
Participates in departmental and program Quality Assurance activities as directed

Conference Coordinator Resume Examples & Samples

Communication directly with small, medium and enterprise level business and government agency customers
Accept and establish conference call reservations - Greet and/or place meeting attendees in the appropriate conferences
Troubleshoot and problem solve issues - Educate customers on additional conference services
At least two years customer service experience preferred (preferably in a call center environment)
Computer experience with the ability to type at minimum 55 wpm
Strong listening, organizational and communication skills
Ability to solve problems quickly, make sound decisions and multi-task while maintaining a strong attention to detail
Associate's level degree or higher preferred

Conference Coordinator Resume Examples & Samples

HS diploma or equivalent
Organization skills, strong verbal skills, detail oriented, prioritizing skills, customer service, follow up
Positive, professional, and pleasant attitude
Ability to bend down, pick up, lift up to 50 lbs., able to move large bulky objects, climb ladder

Conference Coordinator Resume Examples & Samples

Demonstrated experience working with Cvent event management software
Knowledge of Laboratory structure and administrative policies and procedures to include conference policies
Candidate must have the ability to obtain a DOE Q clearance, which normally requires U.S. Citizenship
Knowledge of Macintosh computer platform

Temporary Conference Coordinator Resume Examples & Samples

A proven leader: strategic, visionary, inspirational, creative, collaborative, resourceful, and results-oriented. An individual with the highest integrity, respect for others, and a commitment to excellence
Proven ability to establish and maintain relationships with a variety of individuals
Results – proven track record of exceeding goals and bottom-line orientation; evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgement; high level of professionalism and not-for-profit acumen; problem solving and creative resourcefulness
Strategic Vision and Agility – ability to think strategically, anticipate future consequences and trends, and incorporate them into the long-term plan
Leadership and Organization – exceptional capacity for managing and leading a plan; a team player who has experience in scaling up fundraising activities; ability to engage individuals both on personal level and in large groups
Action-Oriented – enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available
Personal Qualities – integrity, credibility, accountability, and commitment to the mission of Center on Halsted
Flexible and able to multi-task; can work with in a sometimes ambiguous, fast-moving environment while also driving toward clarity and solutions; demonstrates resourcefulness
Time Commitment – willingness to work outside traditional hours and proactively schedule to be present during times most needed; an understanding that high performance goes beyond working nine to five
Lesbian, gay, bisexual, transgender, queer sensitivity
Superior verbal skills, oral and written
Bachelor’s degree, Master’s preferred –

Conference Coordinator Resume Examples & Samples

Accor Bienvenue Card
Bonus Breaks
Accor Employee Bonus Scheme
Employee Advisory Service
Childcare Vouchers

Special Events & Conference Coordinator Resume Examples & Samples

6 to 10 days per month
Performing as a planner and assisting with the execution of events and/or conferences for organizations (federal, state, local, private, association or equivalent-level) or military services
Planning, coordinating and supporting the strategic and logistics management (operating principles and practices) of events, meetings, conferences and symposiums
Regularly consults with clients to identify goals and objectives and assist in strategic planning including project milestones and deadlines, managing event sites and service providers
Communicating verbally and in writing in a professional manner with a diverse group of stakeholders
Experience working with and coordinating with executive level officials is required
Understanding concepts related to planning and executing special events, meetings, conferences and symposiums for high level organizations and/or military services
Experience planning, coordinating, supporting and implementing meetings, conferences and/or symposiums
Regularly consults with clients to identify event goals and objectives, and assist in event planning processes, including developing project plans and meeting project deadlines

Conference Coordinator Resume Examples & Samples

Responsible for creating and maintaining all conference databases and files
Work with Director and Conference Manager to write promotional copy and coordinate with marketing department to produce conference promotional pieces, including quarterly newsletter
Assist the Director in creating and maintaining association databases and files
Responsible for development, distribution, and follow-up on return of speaker kits for biographical information, session descriptions, audio-visual requests, and other speaker requirements
Maintain speaker files and perform data entry of speaker information
Maintain monthly contact with speakers - by telephone and in writing
Coordinate and produce conference proceedings, handle all post show sales and inquiry fulfillment
Maintain contact and follow-up with telemarketers
Maintain call for participation/speaker files, including any prospective speakers and inquiries
Coordinate call for participation/newsletter/speaker mailings
Route to the team all promotional pieces to me sent out
Maintain up-to-date files of in-house and competitive conference pieces
Liaison with registration for speaker registrations
Responsible for smooth running of the speaker office on-site
Interface with web site vendor and ensure all conference program information on the web site is accurate and up-to-date

Receptionist / Conference Coordinator Resume Examples & Samples

Previous reception experience in a corporate or five star hotel environment
Administrative skills advantageous – word, excel and outlook are necessary
Personality Characteristics
High level of integrity and professionalism
Willingness to own actions of themselves and their team
Enthusiasm and flexible approach to work
High standard of presentation and grooming
Drive to consistently deliver high standards

Catering & Conference Coordinator Resume Examples & Samples

Manages groups booked by Sales and Catering
Acts as liaison between client and all appropriate departments involved with the event
Follows a checklist and organization of files for each event, and maintains the progress of the event to ensure all details for the event are complete, including, but not limited to the following: inputting rooming lists, organizing transportation needs, organizing the event/meeting/convention, secure restaurant reservations, handle shipping information and securing payment information
Perform daily account maintenance on computer account manager (Delphi)
Performs administrative tasks for group bookings by maintaining files, creating contacts, answering phones and scheduling meetings with perspective clients
Offers suggestions and creative ideas to improve existing events
Prepares informational memos about and to the supporting departments
Is available during each assigned event to oversee that the event is running smoothly and to make any necessary adjustments
Maintains excellent communication with all departments and coworkers
Performs administrative tasks for daily office functioning when the Catering Administrative Assistant is away from the office. Tasks include but are not limited to: answering phones, completing mail runs, distributing daily events, etc
Other job related duties as assigned

Conference Coordinator Resume Examples & Samples

Interfacing and supporting other Conference Coordinators, End Users and External clients with Scheduling and Coordinating AV technology and Services
Perform AV as well as room setup for all Orlando Conference Rooms for meetings and Special Events
Regular and predictable in-office attendance required in order to meet the needs of the team and the client
Coordinate and oversee AV requirements for Executive Meetings and Special Events
Videoconferencing room setup, operation and support
Provide scheduling and setup support to other Conference Coordinators
Coordinate other facilities related requests such as catering and transportation on an as needed basis
Provide access and escort to external vendors and clients
Experience with operating integrated AV systems within the conference room environment (i.e., videoconferencing, audio teleconferencing, PC presentations, AV Control Systems)
Extron Certification
Tandberg/Cisco/Polycom Certification
Active Security Clearance, a plus
Must be highly organized and detail oriented and be comfortable working in a fast paced environment
Must work with minimal supervision and be able to coordinate and complete multiple assignments in a timely manner
Basic Knowledge of LAN/WAN and TCP/IP

Conference Coordinator Resume Examples & Samples

Bachelor's degree or equivalent in conference-related services, or at least one year’s experience in a related field
Must have strong interpersonal skills and must display effective oral and written communication skills
Must be able to work flexible hours during the times of 7 am to 9 pm or later if necessary. Must be able to work weekends and holidays
Must work well with frequent interruptions in a busy office environment
Must sit and stand, get up and down frequently, and walk around during a work shift
Must have basic computer skills and develop knowledge of property management software
Must have general knowledge of basic office equipment including a copier, fax machine, telephone and four drawer upright filing cabinets
Develop a comprehensive knowledge of Estes Park Center facilities and departments
Provide guest service and assistance for approximately 1400 conferences per year
Daily filing of contracts, booking confirmations and other group materials. Responsible for organization and updates of filing procedures
Responsible for Conference Office mail, locating and recording information on contracts and booking confirmations
Locate contracts and booking confirmations with past due deposits, and collect these deposits and booking fees
Verify contracts and booking confirmations against computer records, checking for accuracy
Work with other Conference Office staff in substituting for breaks, vacation and sick time, weekend, evenings, late shift, and holiday work as required
Lead site tours and pre-conference meetings for prospective and booked groups
Assist front desk and business office staff with group/conference questions and billing issues
Support the Association safety program. Promote safe work practices and a safe environment for guests, members and staff
Uphold the YMCA of the Rockies Mission, policies and programs

Receptionist / Conference Coordinator Resume Examples & Samples

Meet and greet large volumes of clients and visitors. Provide assistance based on their needs, including registration if required
Announce the arrival of guests to internal staff
Guiding internal clients through the Guest Relations intranet site as well as advising clients to book meetings through the Meeting Room Booking System, Condeco
Manage meeting room booking system – including booking all future and same day reservations, cancellations and/or amendments to bookings as per the clients requests
Ensure meeting rooms are maintained to the established standards. This includes checking rooms to ensure chairs are returned to their correct positions, crockery has been removed, tables have been wiped down, the telephones / AV are in position and there is no debris on the carpet
Ensure room statuses are accurate in the meeting booking system; vacant/dirty, vacant/clean by liaising with the catering team
Maintain the reception desk in a clean and tidy manner ensuring
Desk is uncluttered and free of unnecessary items/papers/post-it-notes
Desk is free of all food and drink items
Reception telephones are sterilized on a daily basis and kept in good working order
Desk and drawers are free of personal items such as cell phones
Ensure reception and public spaces are kept clean and tidy with furniture in appropriate positions at all times. Liaise with cleaning team as needed
Ensure catering and AV services in meeting rooms are set up/correctly by liaising with both the catering and AV team. Backfill for AV tech as needed
Coordinate any catering, audio visual and equipment requirements requested by the client
Ensure all faults with furniture, fixtures and equipment are recorded, reported and rectified
Provide administrative support including compiling the key function forecasts and occupancy reports, reporting on statistical information
Report any and all client feedback to the manager of the feedback report
Rotate to all Guest Relations reception locations as and when directed by the Guest Relations Manager
Assist the Guest Relations Manager/Supervisor with any with administrative duties or project work as required
Excellent personal presentation
Excellent customer service focus
Ability to problem solve

Conference Coordinator / V Specialist Resume Examples & Samples

Must possess exceptional communications and customer service skills
Manage specialized Conference Room scheduling software and AV requirements
Perform AV as well as room setup for all Conference Rooms for meetings and Special Events
Provide front end customer facing services such as scheduling and Meeting/Event setup
Perform pre-meeting audio/video performance checks
Perform routine, preventative and proactive testing and maintenance of conference room equipment
Provide Tier 1 troubleshooting on AV related equipment and connectivity
Provide remote support to AV Design Engineer, AV technicians and VOC
Manage AV rental gear, portable projectors and PC’s
Bachelor of Science in Information Technology, Information Systems, or equivalent
AV Installation experience a plus
CTS Certification(s)
PMP Certification
Must have excellent customer service and communications skills to effectively communicate with all levels of Corporate Customers, vendors and business unit representatives
Proficient and efficient working knowledge of PC Hardware and Software

Conference Coordinator Resume Examples & Samples

Provide front line customer service (Answer main phone line, respond to departmental emails (wmconf), processing mail, photo copying and submitting work orders. Maintains inventory of office and summer supplies. Serve as the office purchasing and office management lead for seasonal student staff
Schedule appointments for Director & Conference Manager. Assists in coordinating short term meetings, day conferences, and special events
Performs data entry for conference group files. Generates a variety of reports for Conference Services and distributes appropriately to facilitate conference planning and coordination across campus
Manages the registration system for assigned conference groups ensuring timely and accurate processing of registration data for clients
Prepare and send invoices for individuals paying by purchase order. Post payments received to individual accounts, sending of confirmations, modifying registration records to reflect status changes, comps, and discounts. Maintain detailed notes regarding transactions and updates for history and billing purposes, follow-up on unpaid accounts
Generates name badges for attendees as well as event tickets when needed
Prepares initial draft of final invoice and reports for conference groups no later than two weeks following the conference, ensuring reports are in balance with revenues received and expenses paid
Assist with annual budget process by generating financial summaries of current and historical data and projecting future costs
Experience in conference/event coordination
Experience in a customer service role in a professional office environment
Familiarity with processing fiscal actions
Previous experience in collegiate conference operations is highly preferred
Previous experience with registration management is desirable

Conference Coordinator Resume Examples & Samples

Two years of experience working within a complex organization, or institute of higher education, and effectively managing customer relations, policies, procedures, and regulations
Technology skills
Strong interest in working with academic programming
Ability to manage all aspects of conference programming including marketing, negotiation, financial and executing
Ability to move heavy equipment during conference
Able to work evenings, weekends, and some holidays
Valid US or Canadian driver’s license

Catering & Conference Coordinator Resume Examples & Samples

Ensure general appearance and condition of Congress Center is in proper order and quickly report maintenance issues to facilities
Work with Meeting Services, Facilities, and PAD to ensure all areas are coordinated and working in tandem to produce an outstanding Meeting Experience for our guests
Demonstrate a sense of urgency on behalf of the building when responding to client requests
Display a passion for Guest Service and Operational Excellence at all times
Build strong lasting professional relationships with the CCM team, all Operational Departments involved in Group Activities and with new and repeat customers
Show sensitivity to individual needs
Promote teamwork and a culture of continuous improvement
Ensure all events are set to the Banquet Event Order (BEO)
Supports and encourages the department through acts and deeds
Must be able to make sound customer focused yet prudent financial decisions when offering compensation when service failures occur
Actively participates, leads, and inspires team members in Daly Serenades
Displays a passion for guest service and operational excellence at all times
Earns respect and leads with respect
Promotes an atmosphere of team member empowerment and collaboration
Able to build strong lasting professional relationships with the CCM team and all operational departments involved in group activities
Proof of authorization/eligibility to work in the United States
Prefer 1-year minimum experience in 500+ room Resort/Hotel
Working knowledge of both meeting room sets and basic catering functions
Prefer college degree or degree within the Hospitality field
Must have a working knowledge of Word, Excel, MS Outlook - Delphi (preferred) - Meeting Matrix (preferred)
Excellent communication skills both written and oral formats required. Must be able to work in a fast-paced, busy, and somewhat stressful environment
Is a role model for work ethic yet work life balance
Able to read, understand, and interpret BEOs, GTD Sheets, and Client Specs
Able to produce BEOs from Client Specs
Must maintain a positive attitude toward work, fellow colleagues, and interface with hotel guests in a congenial and polite manner. Must be able to address stressful situations with clients with dignity and the utmost tact and politeness
Must be able to maintain a minimum of 70% Excellence Rating on the Meeting Planner Survey (as per the current 5 point scale)

Video Conference Coordinator Resume Examples & Samples

Currently studying toward a university degree
Very good command of the English language, both written and verbal
Enjoy working under your own direction and authority
Flexible and highly dedicated and have an outstanding service mentality
Good listener who can adjust to a wide range of conversation partners
Able to handle requests in a calm and thoughtful way
Understand how to prioritize tasks and have an eye for detail even when under pressure
Confident working with Windows-based computers and MS Office applications
Strong affinity to and interest in learning about IT

Conference Coordinator Resume Examples & Samples

High School Diploma or equivalent experience/training
Proficient in computer use, including the Microsoft Office Suite
2 years of administrative experience required
Experience in the hospitality industry preferred
Perform administrative duties to support department including managing calendars, scheduling appointments, and data entry for Conference Service Management team
Assist with Save the Dates, Registration invitations through CVent, cross checking pick-up rooming lists and uploading date into Passkey and Delphi for rooming calculations
Compose, prepare, and distribute various reports to operating departments
Answer inquires and provide information to and from the DU North inbox
Open, sort and distribute incoming correspondence, including faxes, scans and email
Utilize hotel software systems, Delphi, CVent, Passkey, Manhattan and Service Now, to enter data, coordinate work orders, event orders, group resumes and produce department specific reports
Perform general office duties such as ordering office supplies, preparing expense reports, submitting invoices for payment, and maintaining filing systems
Administer programs, projects, and/or processes specific to Conference Services
Maintain, organize, and distribute Banquet Event Orders to operating departments
Prepare agendas and presentations for meetings as required
Maintain and manage the organization of the Banquet Event Order and Group resume bibles
Maintain a professional demeanor at all times and maintain work area in a professional, orderly manner

Summer Conference Coordinator Resume Examples & Samples

SCDs are encouraged to participate in campus and community activities; however, no commitment should interfere with responsibilities of being a student in good standing at NC State University, ACUHO-I, or with the responsibilities of the SCD program
As a representative of University Housing, the Summer Conference Leaders must follow all Housing and University policies and will be held accountable to the supervisory expectations outlined by the Assistant
Minimum 2.7 cumulative GPA as of January 2017
Enrolled student at NC State University in good academic standing as of January 2017
Must NOT be concurrently employed in any other capacity with NC State which would cause the total number of hours worked to exceed 20/week during the academic year or 40/week during the summer
May not take classes between the hours of 9 AM – 4 PM, Monday – Friday
Live-on campus required
Prior experience working with Conference & Guest Services at NC State University
Proficient in conference software: Conference Programmer and TMA system

Assistant Conference Coordinator Resume Examples & Samples

Friendly and Approachable
Smiling
A thorough and organised approach,
Confident
Uniforms and dry cleaning
Be our best headhunter

Senior Conference Coordinator Resume Examples & Samples

Facilitate and lead audio, net, and video conferences for our Premier Customers
Greet and place meeting attendees in the appropriate conferences
Manage conference bridges and calls to ensure the highest level of quality
Answer inbound calls to assist and provide guidance with reserving future calls
Communicate directly with small, medium and enterprise level business and government agency customers
Educate customers on additional or new conference services, guiding them to self-service products and tools
Troubleshoot problems while facilitating calls, or processing new reservations

Conference Coordinator Resume Examples & Samples

Create and maintain event timelines
Draft budgets and track expenses
Manage the invitation process including collecting text, initiating and completing the editing process, formatting copy, proofing and scheduling web posting and invitation delivery
Oversee the coordination of book sales during events by working with publishers, bookstores and the accounting department
Oversee the selection and collection of appropriate publications and handouts
Recruit and supervise volunteers from the intern class to staff each event
Work closely with conference registrar to coordinate registration and confirmations
Manage speaker needs: audiovisual requirements, presentation materials, travel arrangements, hotel accommodations, and honorarium payment
Work closely with caterers selecting menus, determining appropriate guarantee numbers and placing orders
Submit RFPs for room blocks collect proposals, present recommendations and manage rooming lists
Generate banquet event orders to include set up, catering, audio visual, and services using EMS
Decide appropriate room set up and produce floor diagrams using Meeting Matrix
Communicate meeting requirements to appropriate departments (communications, facilities, marketing, web, etc.) by producing and supply reports
Works closely with the Conference Attendant to execute meeting sets
Collect track and report registration, marketing and catering information
Review invoices for accuracy and approve for payment
Schedule and service in-house meeting and event space
Generate monthly reports as assigned
Receive and respond to meeting related phone and email inquiries
Regularly update the conference manual
Carry out other duties as assigned
College degree with 2 years of relevant experience
Meet deadlines, manage time well and perform job responsibilities without constant supervision
Professional demeanor and comfortable working with top level executives, internal customers and vendors
Ability to problem solve, manage crisis situations effectively and maintain a professional composure while working under pressure
Strong customer service mentality with a proactive and positive attitude
Excellent interpersonal skills, ability to work well in a team environment and independently
Exceptional attention to detail, quality and accuracy
Great communication skills, both oral and written
Outstanding research and proofreading skills
Proficiency with standard desktop software including all Microsoft Office programs (Word, Excel & Outlook)
Knowledge of EMS and Meeting Matrix a plus
Ability to work beyond normal business hours (9am-5:30pm) as well as occasional weekends and willingness to travel on an as needed basis

Conference Coordinator / Kellogg Bio Sta Resume Examples & Samples

Receives contacts from individuals and groups interested in scheduling conference activities at the Kellogg Biological Station
Assists customers in planning conference details, including dates, length of stay, locations, registration, physical facilities and equipment, food service, and related arrangements
Negotiates guestroom rates, meeting room rentals, foodservice/catering activities in order to secure business
Reserves classroom and meeting space, and makes arrangements for and oversees the preparation of the facility, including speakers tables, seating configurations, overall decor, audio-visual equipment, telephone service, and related equipment and facilities preparation
Markets facilities associated with KBS conference services

Conference Coordinator Resume Examples & Samples

Know and follow policies and procedures related to work activities performed in area of responsibility
Process meeting space and lab requests and maintain event calendar
Resolve scheduling conflicts and accommodate special requests with external and internal stakeholders
Collaborate directly with lab staff, AV staff, event planners, and requestors on a daily basis to accommodate specific needs or requests
Oversight and accountability for all conference space within the Institute and stakeholder support
Process cancellations and/or rescheduled meetings/booking and notify requestor and support teams and all associated support teams
Work with meeting planners, prof ed, sales training, internal and external stakeholders, etc. to coordinate all meeting lab logistics in support of a service excellence culture from registration to arrival to departure
Create name badges, tent card and other meeting supplies upon request

Conference Coordinator Resume Examples & Samples

Assists scheduling coordinator with preparation of proposals as necessary
Researches and prepares reports at the request of the CUCS Director
Manages special projects at the request of the CUCS Assistant Director or Director

Conference Coordinator Resume Examples & Samples

Receive incoming calls, analyse client needs and know the services offered by the hotel and inform the client which of these match the customer’s needs ensuring a prompt and professional follow up
Apply the pricing and commercial policies of the establishment, prepare a quote, negotiate and conclude the sale to optimise volume of turnover for your department and being involved maintaining client loyalty
Maintain up to date records of all events and conferences. Manage the database, tracking new enquiries and business through conference
Ensure the proper distribution of the work sheets on a weekly basis and the relevant information to all departments
To manage the conference diary and keep it updated of any changes, amendments and cancellations

Conference Coordinator Resume Examples & Samples

Demonstrated experience in meeting planning and conference techniques including scheduling, space and equipment needs
Proven experience using Microsoft Word, Excel, Access and Outlook
Proven organization skills including skills to set priorities and organize assignments and workload to meet established deadlines
Demonstrated ability in basic accounting and bookkeeping to independently understand, analyze and interpret financial data
Demonstrated ability to independently prepare reports based on data analysis
Proven ability to work independently and make independent judgments with a minimum of instruction and supervision
Demonstrated ability to work efficiently in a busy, customer service oriented office with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines
Demonstrated ability to exercise good judgment for problem solving and ability to anticipate problems
Ability to make group presentations to provide conference services information
Proven familiarity with contractual agreement documents
Demonstrated skill in planning and organizing diverse work assignments
Ability to work with frequently changing priorities, varied work assignments, and frequent interruptions while meeting deadlines