Contracts Administrator Resume Samples

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H Beer

Hazle

Beer

1881 Beer Mews

Los Angeles

+1 (555) 115 4465

1881 Beer Mews

Los Angeles

Phone

p +1 (555) 115 4465

Experience Experience

San Francisco, CA

Contracts Administrator

San Francisco, CA

Goodwin, Reinger and Kunze

San Francisco, CA

Contracts Administrator

Manage the contracts repository for all Lubes customer contracts (workshops, B2B, high street, distributors). This entails managing the electronic filing into the repository, as well as filing the physical hard copy of the contract. This responsibility has nothing to do with the negotiation or signing or approval process, it is around administration and monitoring of existing contracts on behalf of the Sales team, as well as ensuring compliance with contract legislation such as the Protection of Personal Information Act (POPIA). Additionally, this role checks compliance with any templates as given by Legal
Preparation and issuance of Pre-Qualification documentation, Requests for Proposal documentation and Contract Documents for Design Agreements and Construction Agreements; negotiation and clarification of terms to prospective bidders, issuance of change bulletins during the tendering process, incorporation of amendments into final contract documentation, finalization of award and letting of contracts
Coordinates all communications and actions between company and customer for existing orders. Defines and acts on problem areas---maintains full data files, reviews/distributes drawings and design changes, directs/participates in project meetings, coordinates all data exchanges, advises customer of status, distributes customer correspondence to key personnel, coordinates/formulates responses to customers’ queries
Report status of current contract processes to management
Provide first class general administrative support
Liaising with rights management team and programme operations to resolve all title data inconsistencies
Processing Work Plans, Work Assignments, and Work Order Releases

present

Detroit, MI

Contracts Administrator

Detroit, MI

Runte-Mayer

present

Detroit, MI

Contracts Administrator

present

Reviewing RFPs; preparing proposals including engineering changes; performing associated negotiation and defining activities
Preparation and coordination of tender submissions to Client following receipt of Invitation to Tender/Request for Quotation in conjunction with the Project Manager/Engineer(responsibilities include preparation of tender pricing and dealing with all commercial/ contractual aspects of the tender submission in line with Technip commercial/ contractual/ financial principles)
Working knowledge of Microsoft Outlook, Excel and Word
Working with customers, management, and program teams to resolve issues, secure approvals, and ensure successful contract execution
Interpret legal and financial terms and conditions, identify non-standard changes and propose modification based on guidance established by Finance and Legal. As liaison for Sales, collaborate cross functionally for timely review for modification and/or approval by all parties. Include the Contracts Manager and/or Senior Team Members in communications on matters with potential revenue and/or risk implications
Provide operational support to the Supply Chain Risk Management (SCRM) process, including but not limited to: Researching hardware and software origins and company affiliations, drafting Request for Investigation (RFI) forms, maintaining a tracking system for RFIs, managing the ITAM mailbox and answering Center-wide SCRM inquiries, and drafting and editing Center-wide communications and/or process flow documentation
In accordance with pre-defined guidelines, engages with internal business partners to provide clarification on non-standard contract terms. This includes providing interpretation of terms already included in drafted documents as well as providing advice on non-standard terms prior to the finalization of a document. Internal business partners may include (but are not restricted to) Sales, Legal, Revenue Recognition, Business Practices, Tax and Credit

Education Education

Bachelor’s Degree in Business

Northwestern University

Bachelor’s Degree in Business

Skills Skills

Detail oriented, highly organized, with the ability to handle multiple tasks
Demonstrated professionalism in providing support, including ability to exercise good judgment, discretion, tact, and diplomacy
Excellent administrative and organisational skills with strong attention to detail
Great customer service skills with the ability to handle confidential information with professionalism, discretion and tact
Detail oriented with good organization and multitasking skills as well as strong interpersonal and communication skills
Strong Microsoft Office skills and ability to learn and become proficient with internal systems
Quick learner, excellent judgment, initiative, resourcefulness and good analytical skills
Strong attention to detail and the ability to multi-task in a dynamic, fast-paced environment
Good with details and good coordination skills
Excellent Inter-personal skills, organization skills, strong analytical ability

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Contracts Administrator Resume Examples & Samples

Provide first class general administrative support
Prioritise daily workload, in conjunction with urgent requirements
Word processing of legal documents
Manage filing systems (hard and soft) both maintaining and constantly improving the system
Keep magazine subscriptions, internet subscriptions, and various memberships kept up to date
Utilise the Serengeti system for various legal admin functions, invoice tracking
Write letters (using a template) and use DHL/ Royal Mail to post and track signature process
Experience as a Personal Assistant and/or Contract Administrator
Experience in a fast paced, large multi-national, multi-cultural organisation
TWDC or Private Practice/Legal Team experience an advantage
Advanced Outlook, Word, Excel and PowerPoint skills
Demonstrable working knowledge of SAP and other associated administrative systems

Contracts Administrator Resume Examples & Samples

3-5+ years of experience at an in-house corporate legal department, law firm, or governmental agency
Experience handling a wide variety of contracts, preferably in the pharmaceutical/medical device industry
Experience working directly with sophisticated clients, meeting business deadlines, and prioritizing competing projects
Working knowledge of contract law
Working knowledge of healthcare laws affecting pharmaceutical business including federal anti-kickback statute, federal Food, Drug and Cosmetic act, the federal Physician Sunshine Act, and federal and state privacy laws
Familiarity with healthcare compliance principles and programs
Ability to exercise independent thought and judgment in advising clients and making decisions within area of responsibility
Ability to communicate complex legal information to individuals at various levels of the organization
A bachelor's degree and 3-5 years' experience in the contract management field

Contracts Administrator Resume Examples & Samples

Fundamental knowledge of Microsoft product suite
Contract Management or other project management software experience
Minimum of 1+ year of corporate professional or procurement/contract management experience
BA or equivalent work experience

Contracts Administrator Resume Examples & Samples

Have experience in the bankruptcy group of a law firm representing both debtors and creditors in complex Chapter 11 and Chapter 7 cases
Must have a strong knowledge of U.S. Bankruptcy and U.S District Courts E-filing rules and procedures
Bluebook, cite check and shepardizing skills a plus
Notary license a plus

Contracts Administrator Resume Examples & Samples

Independently review and negotiate nondisclosures agreements, teaming agreements, subcontractor documents (when ICF is subcontractor) with prime/RFQ flow downs clauses
Review solicitations/contract documents/actions consistent with corporate policy, pertinent regulations and customer requirements
Review both pre and post award actions from a contractual, compliance, business and financial perspective
Identify items of risk to stakeholders and properly resolve/mitigate to the company's satisfaction
Conduct both pre and post award kick-off meetings between internal functional groups (i.e. PM, Finance, Contracts, etc.) and provide oversight and resolve issues that may arise during kick off meetings and mitigate risks for ICF
Support data calls, SOX and DCAA as well as other agency audit requirements on an ongoing basis
Ensure proactive maintenance of contracts documentation consistent with established ICF practices/file parameters
Provide contracting guidance to operational personnel ensuring compliance with both pre and post award requirements while adhering to company policy and established practices to mitigate risks accordingly
7 years of experience in cradle to grave contracting activities with an emphasis on federal and state government contracts
7 years of experience in contract administration in a services environment
Experience working with Federal Acquisition Regulations (FAR), and other agency FAR supplements as well as other agency specific regulations
Experience utilizing federal procurement practices
Experience working with SOX & DCAA audit requirements
Grants experience
Experience with fast paced multi-tasking environment
Microsoft Office (Outlook, Word, Excel), Microsoft SharePoint
Self-motivated, team player who is able to work well with all levels of personnel (internal personnel and external company clients and suppliers)
Ability to work in a high-paced, demanding environment while juggling multiple conflicting priorities/deadlines
A positive and open mentality/attitude that is adaptable to change
Excellent organizational skills to be able to proactively maintain file documentation and keep abreast of changing company policy/direction
Ability to communicate both orally and in writing in a fashion where contract/policy interpretation is clearly articulated and understood by those involved

Contracts Administrator Resume Examples & Samples

University degree - first cycle
Minimum of 5 years experience in the relevant field, including 3 years in negotiation and drafting of contracts
Experience in television and digital administrative field
Knowledge of issues related to new distribution platforms
Bilingual spoken and written
Highly organized and ability to work under pressure and meet tight deadlines
Easiness in developing cordial relations with industry stakeholders and co-workers
Quick learner, excellent judgment, initiative, resourcefulness and good analytical skills
Knowledge of Microsoft Office, ease and interest in working with new software
Knowledge of software LOUISE an asset

Contracts Administrator Resume Examples & Samples

Receive requests from editors for new contracts; send the requested contract to the freelancer, and follow up as necessary; receive the signed contract from the freelancer and enter required data into the database
Track, on a daily basis, overdue contracts and send reminders to freelancers. Work with editors and desk staff if unable to obtain signed contracts in given timeframe
Assist editors and managers in The New York Times News Service, Syndication Sales and other departments in researching rights questions pertaining to particular articles or freelancers and help determine which contract is appropriate for a particular freelancer
At the request of managers in New York, prepare certain individualized contracts, disclaimers, and side agreements for freelancers and record that they are sent, signed and received
Answer basic questions about New York Times rights contracts for freelancers and editors; escalate more difficult questions to managers or lawyers in New York
Assist Newsroom Administration to set up access to freelance database for editors and staff, following established approval processes
Assist IT and Systems resolving freelance database issues encountered by editors, staff and freelancers
At the request of Legal, editors and/or managers, assist Legal with revised contracts and IT with related administrative functions
Assist accounts payable staff in maintaining freelancer information in the A/P system, as required
Work with various staff members, including Syndicate staff, to monitor the newspaper and Web nytimes.com for instances where work is published without a valid right contract, and follow up with editors or managers in New York as needed
Demonstrated basic understanding of contracts and intellectual property rights
Data-entry skills and familiarity with web-based data systems
Ability to work effectively alone as well as in a team environment with minimal supervision
Ability to read and interpret contracts and investigate and follow-through on contract issues
Good interpersonal skills, necessary to build and maintain relationships and interact well across all levels
Ability to meet aggressive deadlines
Minimum 3 years of relevant work experience
Designation and/or experience as a Paralegal
Bachelor's degree in Business, Accounting, Finance, Public Administration, Business Law

Contracts Administrator Resume Examples & Samples

Identify items of risk to stakeholders and properly resolve/mitigate, with oversight, with the company's best interests in mind
Proactively assesses critical contract obligations and contract provisions, to include gaps and risks
Advises on contract revisions to better meet the needs of the customer and ICF
Reviews and negotiates contract modifications and agreements, as required, within the limits of authority delegated by the management
5+ years of experience in contracts administration (or 8 years of contracts administration experience, with a significant amount of time in a commercial environment in lieu of a Bachelor’s degree)
Professional experience with the Uniform Commercial Code and related federal and state legislation and regulations, and commercial contracting
International experience is a plus
Law degree a plus

Contracts Administrator Resume Examples & Samples

Demonstrates strong & effective negotiating skills
Demonstrates strong analytical and reporting skills
Demonstrates ability to work collaboratively with internal and/or external resources
Demonstrates ability to exercise appropriate discretion when handling confidential information
Demonstrates ability to multi-task and self-manage a diverse workload
Demonstrates understanding and knowledge of Oracle PeopleSoft and IBM Emptoris Contract Software

Contracts Administrator Resume Examples & Samples

2 years of general customer service/and or contract experience
Intermediate proficiency with MS Office products
Possess flexibility, initiative and dependability
Professional conduct and able to work independently in a fast-paced environment
Consistently apply sound judgment and decision-making skills

Contracts Administrator Resume Examples & Samples

The Department assumes contractual management of various agreements relating to the operation of several French-language specialty and pay television and digital platforms. Therefore, the administrator will
Review and negotiate licensing contracts issued by distributors and external producers
Prepare and monitor license agreements and related contracts with distributors/producers of audiovisual works
Work closely with legal counsels and the various departments involved (programming, digital media, finance, etc.) in the preparation and management of contracts
Ensure the proper management of acquired rights

Contracts Administrator Resume Examples & Samples

Generates and uses reports from contract management tool to accurately categorize contracts
Advises line management organizations of contractual requirements per Corporate Policy
Summarizes and enters contract terms onto contract management tool; uploads executed contracts onto management tool
Reviews contract requests and existing contracts and advises management of potential issues related to performance, compliance, and termination of contracts
Liaisons with internal customers and external vendors on preparation of contracts, including terms and description of services
Compiles and maintains vendor information
Liaisons with internal and external law department on contract preparation and processing
Drafts, revises, and processes agreements and other documents requiring TWC signature
Two years contract administration experience, including drafting and basic negotiation
Computer proficiency including Microsoft Office,
Ability to work independently, think analytically, and handle multiple tasks
Excellent interpersonal, organizational, problem-solving, and communication skills
Ability to project positive and professional attitude
Ability to adapt to a changing industry and dynamic work environment
Ability to work well in changing and high pressure situations
Novatus and PeopleSoft experience preferred
Bachelor’s degree from four-year college or university required

Contracts Administrator Resume Examples & Samples

Cross checking season and episode title data in Media Maestro (as imported from Scarlett) with season and episode title data for corresponding programmes acquired in Europe, Middle East and Africa
Liaising with rights management team and programme operations to resolve all title data inconsistencies
Manually selecting episodes in Media Maestro to associate with an acquisition contract where the season and episode title data is different from the corresponding programmes acquired in Asia Pacific
Working with the rights management team paralegal to identify and organize all programming agreements and upload agreements to the document repository
Minimum experience requirements include relevant work experience in the media industry or a reputable legal environment
Solid title management experience required
Contract and administration experience preferred

Contracts Administrator Resume Examples & Samples

Processing documentation to activate the lease and settle the suppliers invoice
Generating and printing the customer invoices
Actively participating in growing the UK business, flexibly handling ad-hoc tasks and special projects as they arise
Establish and maintain effective working relationships with all UK departments
Identify inconsistencies with documentation and relay this information to the relevant team
Completing company sponsored training to better understand the sector, financial tools used and sales skills
Administration experience
IT literate with accurate and efficient data entry capability
Numerate, willing/eager to learn basic knowledge of financial analysis and credit
Flexible and willing to learn product and sector

Contracts Administrator Resume Examples & Samples

Review riders & other legal documents to identify unapproved language. Escalate as appropriate
Organize and maintain rail contracts
Draft assignment & renewal quotes, master lease agreements, consents to sublease, assignment and assumption agreements, termination agreements, settlement agreements and amendments in compliance with GE policies
Liase with Contracts Leader and Legal in the drafting of non-standard lease language
Update and review contract information in the AS400
Maintain e-documents
Assist in special projects as requested by the business
Provide direct customer and sales support
Bachelor’s degree or High School diploma/GED with a minimum of 3 years’ experience in a financial services, operations, paralegal or customer service setting
3 years paralegal or legal administrative experience
Familiarity with contract language and legal concepts
Strong attention to detail and process orientation
Excellent critical thinking, analytical and verbal and written communication skills
Ability to prioritize and manage multiple tasks
Ability to develop and maintain strong customer relationships both internally and externally
Self-confidence and integrity

Contracts Administrator Resume Examples & Samples

Develops business proposals to address requirements, develop pricing strategies and mitigate risk consistent with sound business practices, company policies, and government regulations
Proactively assesses critical contract obligations and contract provisions, to include gaps and risks. Advises on contract revisions to better meet the needs of the Client and ICF
Demonstrated ability mentoring diverse teams of skilled professionals in understanding and interpreting contractual risks and requirements
Bachelor's degree with at least 5 years of experience in contracts administration or 9 years of contracts administration experience with some of that time in a government cost accounting environment
Excellent skills in various computer programs required (e.g. Word, Excel)
Outstanding oral and written communications

Contracts Administrator Resume Examples & Samples

First line of assistance to help various Sales Leaders structure a software as a service subscription/license to meet requirements
Centralized point of contact for all clients and sales team to contact to generate a sales contract
Review inbound signed revenue contracts. Confirm commercial terms have been approved by relevant departments. Confirm legal has approved any non-standard legal terms
Book approved revenue contracts within Salesforce, triggering invoicing and service provisioning
Track pending orders and manage customer order change requests
Assist Finance team in resolving order, delivery and billing discrepancies as needed
Complete ad hoc sales contracts projects and analysis as required, e.g. Salesforce reporting
Provide ongoing recommendations regarding the improvement of deal desk and company deal policies
Assist with compliance projects and processes, including customer and partner ABC and Due Diligence compliance. Requirements
Experience with both Channel and Direct Sales models is required
2-3+ years of experience supporting a fast paced team or working within a sales team/organization
Ability to convert analytical findings to actionable steps
Effective prioritization, organization and multi-tasking skills
Salesforce.com knowledge a must
Docusign knowledge a plus
Advanced knowledge of Microsoft Word, Excel, and PowerPoint
Working knowledge of Microsoft Project and Visio Additional Qualifications
Must possess string interpersonal skills, verbal, and written communication skills
Communicate effectively, in both oral and written form, with all levels within Pearson English
Experience dealing with customer issues, challenges, complaints, and having the savvy to escalate when appropriate

Contracts Administrator Resume Examples & Samples

Review of solicitations, Request for Proposals, contracts, modifications (follow-on and new business) – requirements review
Analyze unique contract requirements, special provisions, Terms and Conditions to ensure compliance with laws, regulations and company policies and procedures
Provide guidance to the program team on the requirements within the contract (SOW, Data Deliverables, IP rights, reporting requirements, schedule, etc.) flowdown
Manage Export Agreements including licenses

Contracts Administrator Resume Examples & Samples

Legal Contract & Project Management System
Assist Director of Contract Administration with management of existing agreements, business licenses, options exercises, negotiation dates and any other contractual obligation for cross-team action (i.e., follow-up amongst various internal business units such as Entertainment, Finance, Tech Services, etc.) within System
Review and analyze new agreements and business licenses and any other legally required documentation for ongoing input of all legally-required action items for cross-team action within System. Includes determining responsible business partners and reminder dates for options, negotiations, payments, royalties, and any other legally-required action items, as well as administering all reminders and cross-team compliance
Assist with administration of non-contractual projects for the Legal department within System, including tracking action items and assisting with follow-up and information gathering among internal business unit stakeholders
Drafting
Draft, review, analyze, negotiate, process and amend basic form agreements as required to comply with Universal Studios Hollywood contracting policy and procedures. Includes selecting the proper form of contract, reviewing and assisting with the preparation of the scope of work and related contract documents, circulating drafts for review, finalizing contract documents, obtaining execution signatures and preparing appropriate correspondence and follow up as necessary. Prepare reports detailing contract analysis as necessary
Review and assist with requestor-generated forms including Short Forms, Work Authorizations, Change Orders, and other team-specific documents (i.e., Sales Event Contracts, B2B Sales Form, Promotional Letter Agreements, etc.) with the input of the Vice President, Legal Affairs, and Director of Contract Administration
Assist requestors with preparation of attachments and/or exhibits
Assist requestors with preparations and negotiation of contracts terms and report non-compliance issues to Vice President, Legal Affairs and Director of Contract Administration
Assist with obtaining verification of vendors’ insurance coverage and obtaining Certificates of Insurance satisfactory to NBC/Comcast specifications
Maintain contract files and prepare contract status reports, as requested, detailing contract status and/or various contractual obligations (i.e., ongoing expiration date reports, financial terms for licensing deals, etc.)
Attend notarization classes; bond as notary and offer notarial services internally
Assist Vice President, Legal Affairs, and Director of Contract Administration with yearly legal training seminars to facilitate deeper learning of legal concepts and internal procedures
Attend specified team staff meetings as necessary to facilitate ongoing communication between Legal Affairs and USH/UCW business partners
Understand and actively participate in Environmental, Health & Safety responsibilities by following established NBCU policy procedures, training and team member involvement activities
Assist with legal research as required
Paralegal certificate
Theme parks contracts experience, volume transactions, and fast track project driven environment experience preferred
Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship
Proven ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently
Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems

Contracts Administrator Resume Examples & Samples

5-7 years of purchase and sales agreements experience in a manufacturing environment
Full life cycle contract management experience
Polished and professional demeanor *LI-HD#LEG
Experience in commodities
Experience in confirmations

Contracts Administrator Resume Examples & Samples

2 + years related experience working with contracts and legal issues
Demonstrates effective negotiating skills
Demonstrates analytical and reporting skills

Contracts Administrator Resume Examples & Samples

Document all contract administration policies, procedures, and work instructions
Maintain and support all aspects of contract management system
Manage pre and post signature contract lifecycle process
Identify efficiency opportunities and drive process improvement changes
Ensure sound internal contract practices
Ensure key contract provisions are adequately summarized
Maintain and proactively manage all key contract dates, triggers, auto renewals, and notice periods
Maintain Autodesk contract template library
Act as single point of contact and support for contract management system
Responsible for training on contract management system and related processes
Maintain and publish regular metrics
Generate ad hoc reports as required
Coordinate quarterly and annual compliance related reporting
Answer requests from internal and external auditors in a timely manner
Assist with the implementation and enforcement of contract policies, directives, and strategic initiatives
Participate on other PTP projects as required

Contracts Administrator Resume Examples & Samples

Inputting license agreement information and amendments onto the worldwide database
Ensuring license deal requests are accurate and complete
Obtaining and chasing approvals for license deal requests from relevant in-house staff and third parties
Performing conflict checks in database for license deal requests
Drafting and typing amendments to license agreement
Supplying database information to colleagues and agents in the EMEA region and dealing with their routine contractual queries
Supplying and routing weekly status reports from the database and following up with colleagues and agents in the EMEA region on the progress of completion of license agreements and amendments
Drafting and typing of other licensee related documents and correspondence, such as customs approvals
Training of colleagues and agents in the EMEA region on contracts administration related systems, processes, procedures and requirements
Assisting Global Contracts Administration team with the development and implementation of new contracts administration systems, processes and procedures as required
Assisting lawyers in the WBCP EMEA Legal & Business Affairs department with ad hoc paralegal tasks as required
Experience with database entry and standard document typing essential
Experience with administrative procedures required
Proven admin experience in a legal and/or international environment is an advantage
Full working knowledge of Word and Excel, good typing skills
Accurate with ability to pay close attention to detail including proof reading
Excellent organisation and prioritising skills
Able to communicate with people of all levels, cultures and nationalities
Working level knowledge of French, Italian, Spanish or German language would be beneficial

Contracts Administrator Resume Examples & Samples

Manage RFP and RFQ process including preparation of proposals, bids, RFP's, price analysis and submission
Review customer terms and conditions and follow company policies and procedures
Manage contracts and assist with customer enquiries regarding product, pricing and chargeback issues
College degree or related experience
Experience in Pharmaceutical industry a strong plus
Advanced Excel skills is required

Contracts Administrator Resume Examples & Samples

Excellent written and verbal communication, interpersonal and listening skills
Degree or relevant experience in finance, leasing or accounting is advantageous
Commitment to quality and high attention to detail are essential

Contracts Administrator Resume Examples & Samples

Receipt and distribution of customer requests for pricing
Assistance with proposal preparation, to include review of terms and conditions
Coordination of customer submittals
Negotiation of contracts (including price, schedule, and terms and conditions)
Administration of existing contracts
Working with the International Trade Compliance (ITC) Department, and others, to ensure strict compliance with the applicable Import/Export Laws, as necessary

Contracts Administrator Resume Examples & Samples

Experience of contract administration preferable
Word; Excel and database skills essential
Experience of working in legal environment (law firm or in-house department) preferable
Experience of drafting
Training and experience in contract law beneficial
Academic legal training required
LPC qualification beneficial
Graduate preferred

Contracts Administrator Resume Examples & Samples

Manually select episodes in Media Maestro to associate with an acquisition contract where the season and episode title data is different from the corresponding programmes acquired in Asia Pacific
Work with the rights management team paralegal and manager to identify and organize all programming agreements and upload agreements to the document repository
Assist the rights management team paralegal and manager by inputting data from data templates into Media Maestro
Liaise with the rights management team in APAC and in the US, as required
Update and maintain user guides and entry procedure manuals as required
Prior work experience in the media industry or a reputable legal environment (ideally within the Legal department of a broadcaster or a content distributor)
Solid title management experience required in data entry, analysis, handling and sorting of large amounts of data
Previous experience working in contracts administration
Analytical and communication skills are essential: must be able to obtain information from and communicate with the various EMEA programming, operations, acquisitions and legal teams as well as the rights management teams in APAC and the US
Good attention to detail and accuracy

Contracts Administrator Resume Examples & Samples

University degree in a related program
Experience in television and digital administrative field is a must
Rigor and attention to detail

Contracts Administrator Resume Examples & Samples

Typing, sending and chasing the signature of standard license agreements
Working closely with fellow Contracts Administrators on prioritising and distributing workload
Keeping manual filing system for deal requests, agreements and relevant correspondence and archiving of old files when required
Any other tasks or duties required
Able to function effectively under pressure and in a busy commercial environment
Mature and professional approach, able to handle a large workload
Able to work independently as well as a part of a small team

Contracts Administrator Resume Examples & Samples

Review and modify non-disclosure agreements, teaming agreements, and where appropriate, contracts
Establish direct working relationship with internal customers
Notify management of potential non-compliance and other problems that could have an adverse impact on the company
Bachelor’s degree or higher or 2 years work experience
Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and SharePoint
Strong coordination skills, as well as troubleshooting skills with an effective customer-service orientation
Ability to multi-task in a fast-paced environment

Contracts Administrator Resume Examples & Samples

Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process
Responsible for data integrity of contract database - oversee maintenance and enhancement of central contract database
Strong oral and written communication and inter-personal skills
Organization skills with strong analytical ability
Excellent PC skills, proficient in all Microsoft (Windows and Office Suite: Word, Excel, PowerPoint, Access and Outlook)applications

Contracts Administrator Resume Examples & Samples

Bachelors required
2-3 years contracts administration experience
Must be comfortable performing administrative functions as well

Contracts Administrator Resume Examples & Samples

Reviews contracts, amendments, SOW and supporting documentations, and ensures that accurate information is captured in select fields in the Contract Approval Form in SharePoint
Reviews agreements for compliance with Raymond James and Procurement policies, procedures and standards
Reviews and validates that the required approvals are attached
Assembles contract documents and facilitates for countersignature to business owners and suppliers
Conducts the necessary follow-ups with the supplier and/or the Raymond James business, as needed, for contract execution
Develops and maintains effective relationships with all levels within the company and suppliers
Loads fully executed contracts and all supporting documentations in the repository
Updates electronic contract repository/system; reviews for accuracy
Serves as point person for performing research on ad-hoc inquiries regarding contracts
Coordinates activities for contract renewals and cancellations/terminations; ensures date driven events are met
Distributes monthly maintenance renewal notification reports and ad hoc expiration notifications to the appropriate Procurement Managers
Reviews and Manages the Non-Disclosure Agreement (NDA) process: requests, revisions, execution, etc
Tracks data for reporting and metrics
Follows the procedures accordingly
Manages library of approved standards and forms
Provides suggestions to refine processes
Fundamental concepts, principles, and practices of contract management
The structure and content of technology, non-technology and related contracts
Business administration disciplines e.g. accounting , business law, purchasing
Standard contract templates
Understanding policies and procedures
Reviewing, analyzing and evaluating contracts, in accordance with the policies and procedures
Researching and responding to internal customer and supplier issues in a timely manner
Refining and implementing contract management methodologies, tools and practices
Conducting research and documenting results
Accurately tracking data for reporting and metrics
Operating standard office equipment and using required software applications to produce correspondence, electronic communication, and maintain spreadsheets and databases
Effectively multi-task, prioritize work load, and immediately seek management guidance, when needed
Partner with peers, team members and other functional areas to accomplish objectives
Identify non-compliance to policies and procedures
Gather information, identify linkages and trends and apply findings to assignments
Be a self-starter, work under pressure on multiple tasks concurrently and meet deadlines in a fast-paced work environment with frequent interruptions and changing priorities
Use appropriate interpersonal styles and communicate effectively, both orally and writing, with all organizational levels
Associate’s Degree in a related field and a minimum of three (3) years’ experience working in Procurement

Contracts Administrator Resume Examples & Samples

Guide internal customers in understanding and interpreting contractual risks and requirements
Identify items of risk to stakeholders and properly resolve/mitigate with the company's best interests in mind
Advises on contract revisions to better meet the needs of the customer and ICF Olson
5+ years of experience in contract negotiations and administration
Advanced degree a plus
Familiarity with managed services, software, and technology implementations

Contracts Administrator Resume Examples & Samples

Minimum 2 years Sales contract negotiation experience
Typically 2-4 years contracts- or legal-related experience
Experience with Process Improvement or Project management
Creation and data manipulation using reporting and database management tools such as Excel and Access
Knowledge of HP contract product exhibits, pricing policies, and systems (e.g. PATSY, VISTA)
Six Sigma/Lean Six Sigma or related quality management certification

Contracts Administrator Resume Examples & Samples

Review and negotiate non-disclosure agreements, teaming agreements, and subcontractor documents (when ICF is subcontractor) with prime/RFQ flow-down clauses with oversight
Provide guidance, with input from more senior staff, to internal customers ensuring compliance with RFP requirements while adhering to company policy and established practices to mitigate risks accordingly
Familiarity with the Uniform Commercial Code

Contracts Administrator Resume Examples & Samples

2 years corporate paralegal experience preferred, in contracts and transactional practice areas, preferably in a higher education setting
BA/BS, Paralegal Certificate or relevant work experience preferred
Experience as a paralegal is helpful
Knowledge of healthcare contracts is a plus
Self-starter demonstrating thoroughness and attention to detail
High sensitivity to the confidential nature of the work
Ability to work well under pressure to meet deadlines
High computer literacy including strong working knowledge of Microsoft Word, Access and Excel is required
Familiarity with Microsoft Outlook, and PowerPoint is preferred
Ability to work well independently with minimal supervision balanced with the ability to work well in a professional team/corporate office environment

Contracts Administrator Resume Examples & Samples

Build & maintain tracking system of all license, support & maintenance renewals while engaging with vendors in advance to drive these costs down year over year
Manage the license, support & maintenance renewals from REQ through contract completion in the ticketing queue and PeopleSoft ERP system
Coordinate with IT personnel and vendors to implement required competitive bids on support, maintenance and licensing purchases and renewals
Provide guidance on internal financial policies and procedures with respect to IT Procurement
Providing recommendations and guidance on contract management issues and identification and responses to risks
Identify contractual compliance issues and maintain close working relationship with the Procurement Manager, Contacts Administrator and the legal team to develop and implement solutions
Communicate and negotiate with internal clients to resolve issues and discrepancies effectively
Act as point of contact for vendors concerning all support, maintenance and license purchases and renewals
Ensure contract review, approval, and execution in accordance with company guidelines
Sensitivity to Customer Needs
Ability to Remain Focused
Excellent Oral and Written Communications Skills
Detail orientation, and the ability to record, organize, and communicate detail
2-4 years of work experience in IT Procurement
Experience with RFP and other procurement processes
Strong change management and negotiation skills with ability to work within a matrix-run organization
Experience in developing and deploying best practices, policies, procedures and processes
Well organized, with strong time management skill
Strong prioritization skills and attention to detail with the ability to manage & coordinate multiple competing priorities and requests
Demonstrated ability to work effectively with colleagues and senior leaders in business groups and across finance and multiple locations
Self-starter that works well either independently or as part of a larger group

Contracts Administrator Resume Examples & Samples

Minimum three (3) years direct contract administration experience in either Government Contracts or University Contracts setting
The ability to recognize unusual non-routine situations and circumstances, assess and analyze issues and impacts, and provide alternative solutions is also necessary
The ability to prioritize, work independently, and understand and apply policies and procedures in a high tempo environment and meet deadlines
Excellent interpersonal skills, the ability to collaborate with varying levels of authority, reliability and enjoy working in a challenging and diverse work environment
Proficiency with Microsoft Office applications, ability to learn and use new software systems is necessary
Sensitivity to US Export Control Regulations

Contracts Administrator Resume Examples & Samples

Supports the Contracts Department in performance of Contract Management duties, including
B.S. or B.A. required, advanced degree a plus
Two years of contracts administration and/or business administration experience
Fundamental knowledge of contracts administration, subcontract administration and related disciplines
Familiarity with financial and accounting principles
Excellent communication and problem solving skills required
Must possess good written and verbal communication skills and the ability to successfully interact with all levels of the Company and subcontractor organizations
Experience in Theme Park industry a strong plus
Legal employment within the U.S. is required
Periodic U.S. and international travel may be required

Contracts Administrator Resume Examples & Samples

Participates in planning processes to anticipate upcoming needs; develops appropriate contracting strategies given project or service requirement (e.g. lump sum, T & M), and chooses best contracting vehicle to minimize risk
Collaborates with requestors to ensure supplier selection criteria are based on established practices such as RFQ/RFP, bid/price analysis, sole or single source review and validation
Establishes positive working relationships with suppliers to ensure satisfactory delivery and work completion in balance with maximizing Tesoro value creation
Creates contracts from standard templates and incorporates relevant commercial terms and other scope specific conditions
Processes service orders and blanket orders as needed to ensure full compliance with policies and procedures. Ensures descriptions are accurate, clear and conforming to specifications and that pricing and commercial terms are current and accurate
Implements qualification and contracting processes that reflect consistency with Tesoro’s Procurement practices and related company policies. Provides ongoing contract maintenance including insurance and rate schedule changes
Works with end users in scope development as appropriate
Negotiates complex key commercial terms and conditions. Propose and analyze bid packages and labor rates; Participates in and guides contractor selection process with key stakeholders to develop awareness about associated risks with key stakeholders
Liaises with Legal and Risk Management groups to assure contractual terms and conditions are acceptable and serve to minimize risk
Qualifies contractors to assess contractor capabilities and provide assurance in areas such as: safety and health, financial well-being (e.g. bonding capability), business history, cost for employment, resource levels, and Tesoro policy compliance. Maintains approved contractors and sub-contractors and works with end-users in scope development as appropriate. Facilitates the contractor evaluation process to ensure Tesoro is retaining valuable contractors

Contracts Administrator Resume Examples & Samples

1) Participate in the development of Company-wide procurement policies and practices; ensure procurement practices, transactions and documentation comply with Company policies and procedures, contract requirements, and Government regulations
2) Ensure contract/subcontract requirements are met including; monitoring cost status, assisting in cost management; and coordinating issue resolution with customers
3) Coordinate, develop and produce a wide range of complex procurement documentation
4) Provide internal financial control services including, monitoring contract funding, and analyzing internal accounting reports for technical managers. Coordinate with accounting department in administering contract invoicing and payments, job cost management, contract audit/filing and close-out process
5) Prepare cost proposals in compliance with solicitations and company procedures. Develop cost estimates, prepare the formal submission and supporting documentation, monitor proposal process, provide audit assistance and interaction, negotiate any elements as required, assist in contract set-up upon award
6) Monitor Small Business activities for the division including coordinating with technical staff and maintaining records

Contracts Administrator Resume Examples & Samples

The development of the appropriate documents necessary to support the procurement process (Requests for Qualifications, Invitations to Bidders, Requests for Proposals, Agreements, etc.) and NOT the management of those agreements once the procurement has been completed
Design, manage and execute a strategic RFP process for products and services for the Environmental business line. This includes bid strategy formulation, creating and managing the RFP process, recommendation of vendor selection, and final contract negotiation
Ability to manage and execute a strategic RFP process for Indirect spend (IT, HR, etc.). This includes bid strategy formulation, creating and managing the RFP process, recommendation of vendor selection, and final contract negotiation
Responsible for negotiating and closing large complex contracts with little oversight
Develop and implement Procurement policies, procedures and systems to ensure a uniform method of work approaches that delivers exceptional performance values for Arcadis and its clients
Understand and be current on changing market conditions with regard to availability and cost of procurement resources as well as movement and trends in the pricing of materials, equipment and services
Effectively communicate with clients, supplier and subcontractor management, internal functional groups with regard to company and procurement issues
Communicate and collaborate with the various internal groups to advocate sound procurement practices and to contribute to direction and principles that will improve Arcadis’ ability to execute projects
Bachelor degree in Business or Finance; MS/MBA preferred or 10 years experience in Contracts Administration
Experience in the development of the appropriate documents necessary to support the procurement process (Requests for Qualifications, Invitations to Bidders, Requests for Proposals, Agreements, etc.)
Strong Procurement and/or Supply Chain experience
Can help out and offer insights into specific terms and conditions of the AIA documents
Good level of proficiency in business computer applications including strong Excel skills (i.e. macros, pivot tables, advanced charting capability, etc.)
Oracle experience strongly preferred
Possesses a strong client focus, as demonstrated by a flexible and enthusiastic approach to work assignments and new learning opportunities
Ability to clearly articulate point of view orally and in writing; ability to grasp quickly business objectives and strategies and how service offerings support the attainment of those objective
Work independently and consistently in a fast paced environment with a demonstrated ability to meet goals and deadlines
Ability to speak Mandarin

Contracts Administrator Resume Examples & Samples

Read and understand contract and terms and conditions
Work with customers and HP business partners in a sales contractual consultative and negotiation environment
Balance customer requirements within established company business controls and compliance objectives
Manage aggressive deadlines in a fast paced selling environment
Act as a subject matter expert to apply advanced subject matter knowledge to solve complex business issues
Exercise significant independent judgment within broadly defined policies and practices to determine best method for accomplishing work and achieving objectives
Critical thinking and analytical capabilities
A detail oriented person with experience in data analysis and interpretation
Strong knowledge of Microsoft Office applications
The ability to work both independently and as part of a virtual team and across organizations is required
At least 7 years experience in Sales Contracts Administration
Creation and data manipulation using reporting and database; management tools such as Excel and Access
Knowledge of HP contract product exhibits, pricing policies, and systems (e.g. PATSY, VISTA and TCS)

Contracts Administrator Resume Examples & Samples

Must demonstrate a team-oriented attitude
Must have a minimum of five (5) years of experience working in the Architectural, Interior Design, professional engineering services or construction industry in a contracts administrator role
Must have a working knowledge of the professional interrelationship between the client, Architect, and design consultants
The successful candidate will be comfortable coordinating with multiple Project Managers and will be able to balance the needs of multiple projects while communicating each project’s status, as required
Must have excellent verbal and written communication skills with the ability to effectively interface with Gensler’s project teams, marketing team, risk management, and accounting teams
Should be proficient in Microsoft Office 2013 (primarily Word, Excel, and Project) and Adobe Suite
Must have a bachelor’s degree from a four-year accredited college or university
The successful candidate must be capable of providing detail-oriented work and be responsible for providing such work according to a schedule

Contracts Administrator Resume Examples & Samples

Research and present monthly report related to status of relevant pending contract opportunities
Provide capture teams with information necessary to pursue relevant contracts. Track and report contract wins/losses/no-bids on a quarterly basis
Work with capture teams to define proposal preparation schedule & report progress weekly
Review new contracts to identify all reporting requirements, then ensure required training, documentation, templates, tools, and schedules are in-place to meet all administrative requirements of new contracts
Support proposal preparation, contract capture and project fulfillment processes by coordinating team meetings, communicating deadlines, and updating a calendar of required delivery dates for proposals, reports, and other deliverables
Coordinate bi-weekly meetings with project teams to review spending and profit and loss performance
Manage communications with government project managers and contracting officers to ensure reporting requirements are being met and inquiries are responded to with an objective of same-day, but not longer than 1 business day
Outstanding Microsoft Office skills (including Outlook, Word, Excel and PowerPoint)
Ability to build and manage spreadsheets for expense tracking and reporting purposes
Direct experience working with teams to create and manage project schedules
Strong internet research skills are required
Previous government contracting or private grant writing experience is desired
Experience in reviewing and interpreting requirements of contracts is required
Self-confidence and experience necessary to take initiative to solve problems in an efficient and timely manner
Bachelor’s degree or 4-years relevant equivalent work experience required

Contracts Administrator Resume Examples & Samples

Preparation and coordination of tender submissions to Client following receipt of Invitation to Tender/Request for Quotation in conjunction with the Project Manager/Engineer(responsibilities include preparation of tender pricing and dealing with all commercial/ contractual aspects of the tender submission in line with Technip commercial/ contractual/ financial principles)
Coordination of obtaining appropriate Management approval of Tender Proposal Pricing prior to tender submission
Coordination of post-tender submission responses to clarifications raised by Client, including attending clarification meetings as required
Maintenance of commercial cost database and tender spreadsheet package
Supply of information on past submissions for tenders and budgets
Preparation of Executive Management reports and cost analyses
Identification of procedural changes/improvements required

Contracts Administrator Resume Examples & Samples

Knowledge of contract development, contract standards and language
Extensive experience with full Microsoft office suite
Knowledge of sales cycles and contract processes
Customer service and teamwork skills
Prioritization, planning and organization skills
Strong verbal and written communication and presentation skills
Flexibility to work successfully with a wide variety of personal styles and adapt to change. Able to work in a fast paced, high volume environment and manage within multiple deadlines
Paralegal training or experience
1+ years of process/project management experience or other related experience
Knowledge of Oracle’s Configure, Price Quote Platform (CPQ)
Knowledge of Oracle’s CRM on Demand Platform

Contracts Administrator Resume Examples & Samples

Commercial administration of project/contract in accordance with AMECfw commercial policies and procedures in order to ensure that commercial entitlement is pursued and obtained in accordance with the terms of the contract
Maintain and promote a safe working environment
Input to CRB approval process
Contract administration in accordance with AMECfw commercial policies and procedures
Project invoicing in accordance with terms and conditions of contract such that cash position maximised
Cost/value reporting and end life forecasting on project in accordance with AMECfw policies and procedures such that the appropriate values are reflected in the management accounts
Submission of variation and contract amendment request in accordance with contract requirements
Placement and administration of sub-contracts in accordance with relevant AMECfw policies and procedures and in a manner which optimises AMECfw’s commercial position
Preparation of Client cost reports
Administration of KPI scheme in accordance with terms of contract
Build up of revised contract rates and prices
Control of project costs
Ensuring that payments to AMECfw are made in accordance with the terms of the contract
Input to project risk management techniques
Evaluation and settlement of sub-contractor claims
Preparation of correspondence in connection with project contractual matters
Submission of contractual notices in accordance with the terms of the contract
Ensuring that bonds and guarantees are released in accordance with their terms
University graduate or above in Quantity Surveying, Law, Business Studies or other appropriate discipline
Working experience in commercial roles
Membership of a professional institution (eg RICS) desirable but not absolutely essential
Specific competencies to be in accordance with AMECfw commercial management competence scheme

Contracts Administrator Resume Examples & Samples

3-5+ years work experience
Preferably experience dealing with Aerospace Airline and Military customers. The ability to communicate well both verbally and in writing is essential
Knowledge/utilization of ACE tools, prior experience with SAP, administration of contractual terms and/or bilingual skills would represent a definite plus

Contracts Administrator Resume Examples & Samples

4-7+ Years of International Contract Management Experience with
Excellent Oral and Written Communication Skills
Ability to adapt to a dynamic team work environment
Ability to travel internationally (including the Middle East)
ITAR experience a plus
USG Contracts experience, and familiarity with FARS and DFARS a plus
Must have Valid US Passport or be able to acquire a Valid US Passport

Contracts Administrator Resume Examples & Samples

Education and Experience: BS with 16 years of related experience
Secret Clearance required
Understanding of programmatics, funding, schedules, and interrelationships or resource management
DoD contract administration (preferred) or commercial, knowledge of FAR, DFAR, FMS experience
COR or KO experience
Experience in programmatics, purchasing, resource management desired

Contracts Administrator Resume Examples & Samples

Assists with proposal preparation, contract negotiation, and administration of major contracts
Monitors company performance to ensure that all contract terms and conditions are met
Ensures that the contract is in accordance with legal requirements, client specifications, and Government regulations and company policies
Assists with preparation and dissemination of information throughout the company regarding contract status, compliance, modification, deviation, negotiation, and termination
Initiates documentation to authorize and direct work in accordance with contractual specifications
Assists with contract closeouts
Remains up-to-date on Government, legal, and procedural requirements and trends regarding acquisition policies in order to effectively negotiate contracts with client
Works well with others and handles day-to-day situations in a professional effective manner
Provides leadership and direction to lower level contracts staff
Experience with Deltek, Cost Point preferred
US Citizenship in order to obtain and maintain a government secret clearance

Contracts Administrator Resume Examples & Samples

Participates in and may lead negotiating and modifying standard contracts and assists in negotiating and modifying non-standard contracts
Reviews drafts as necessary, and negotiates terms and conditions of non-disclosure, teaming, license, and memorandum of understanding agreements
Advises management of contractual rights and obligations and provides interpretation of terms and conditions
Makes presentations as required and acts as a primary contact with customers and outside organizations
Provides direction to professional or technical staff on contract matters
May participate in the selection, development, and training of contract staff
Typically requires a bachelor's degree in business administration with an emphasis in contract administration or a related discipline, along with ten or more years of progressive professional experience in contract administration. Equivalent professional experience may be substituted in lieu of education
Must have a thorough understanding of contract principles, theories, concepts, and regulations, and experience demonstrating a broad application of those practices, techniques, and standards. Must be customer focused and possess: the ability to develop innovative solutions to a variety of complex problems; excellent verbal and written communication and presentation skills to accurately document and report findings and new concepts to a variety of audiences; excellent interpersonal and leadership skills to influence and guide employees, managers, customers and other external parties; the ability to organize, schedule, and coordinate multiple work phases; the ability to lead less experienced professional employees; a high level of personal integrity and work ethic, a high level of professionalism and, excellent computer skills. Must be detail oriented with a strong business acumen. Ability to work independently and as part of a team is essential as is the ability to work extended hours and travel as required

Contracts Administrator Resume Examples & Samples

Thoroughly familiarize her/himself with detailed systems and procedures for management of local subcontracts, including preparation of subcontract templates and other compliance-related documents related to the solicitation, review, and approval of subcontracts, as well as the administration, and monitoring of subcontracts
Draft contract agreements and other compliance-related documents as needed, ensuring that all documents are in compliance with USAID regulations, Federal Acquisition Regulations (FAR) requirements, and GLS home office procedures
Assist in the management of the RFP and bid analysis process
Ensure technical and financial attachments to all agreements are clear, concise and complete, to ensure effective and efficient subcontract development
Ensure effective and efficient subcontracts approval, disbursement, and compliance
Participate in the monitoring and evaluation of subcontract implementation
Enter all relevant data in subcontract database, in a complete, accurate, and timely manner
Extract reports from database, as required
Bachelor’s Degree in Administration or a related field
1-5 years of experience in a similar position. Experience working in a similar position for an NGO or an international organization is preferred
Working knowledge of English, both written and spoken. Able to communicate fluently effectively both verbally and in writing
Willingness to relocate to relocate to Afghanistan for a 12-month assignment, with potential for an extended assignment depending upon performance

Contracts Administrator Resume Examples & Samples

Create, modify, and execute purchase orders, subcontracts and independent consultant agreements
Coordinate with clients, subcontractors, and vendors regarding project budgets, salary requests, travel, consents to subcontract, contractual revisions, and other contractual matters
Monitor invoices/budgets against contracts and mitigate cost overruns
Ensure project compliance with government contracting requirements
Support Project Managers and global field offices with various administrative matters
Manage the start-up and close-out process for global projects
Assist with preparing cost proposals and narratives for global projects
Continuously identify ways to streamline the Contracts departments' procedures and processes
Maintain electronic and hard copy records in accordance with Department policies and procedures
Support audits and other related tasks as required
Minimum of 1 year of relevant work experience
Bachelor’s degree, preferably in the International Development field or equivalent job experience
Prior work experience with federal government contracting, preferably with USAID
Knowledge of the Federal Acquisition Registers and USAID Acquisition Regulations
Proven ability to handle multiple tasks in a fast-paced, deadline oriented environment
Advanced Microsoft Excel and efficient in Word

Contracts Administrator Resume Examples & Samples

Experience negotiating complex contract terms and conditions
Experience with competitive proposals and procurements
Experience with contract closeout procedures
Able to obtain a security clearance if needed

Contracts Administrator Resume Examples & Samples

Significant experience in Contracts Administrations and Management preferably in large projects
Interfacing with Managers on site in regards to contractual matters and support services
Maintaining detailed documentation for all aspects of contract performance including contract registers, client approvals, preparation and execution of Contract Variations
Self-motivated with demonstrated communication, team building and client relationship skills
Ability to take initiative in providing advice with contractual queries, issues, changes as requested
Ability to administer and manage contracts in accordance with Company principles, practices and procedures
Ability to communicate and consult with key stakeholders and report on performance of contracts to project teams and the Company
Proven experience in the administration of contracts & contractors

Contracts Administrator Resume Examples & Samples

Act as a key contracts administration resource in supporting the daily activities of the Ship Repair Services project management group
Development of contract change proposals and liaise closely with subcontractors and other Thales Australia technical stakeholders
Prepare and administer and variety of legal documentation and other correspondence
Support various project teams in the administration of ship maintenance/production activities, utilising various IT systems and related databases, primarily IPESA and Trident
Assist with the management of ship repair/maintenance requirements, data entry and the management of other technical data
Appropriate tertiary qualification (Business, Office Administration, Law or equivalent) or significant demonstrated experience in a similar role
Sound knowledge of contracts administration and related processes including; correspondence, file management, report writing and general office administration
Well-developed computer skills, especially in Microsoft Office, coupled with a proven ability to utilise specific software tools
Strong interpersonal, verbal and written communication skills with an eye for detail
Proven organisational and diary management skills coupled with the ability to prioritise tasks
Ability to liaise with and influence a variety of internal and external stakeholders in the achievement of business objectives within a project driven environment
Although not essential, those with previous experience in a similar organisation/environment will be viewed favourably

Contracts Administrator Resume Examples & Samples

Provide general contract administration support including
Prepare data-call responses for Government approval
Prepare reports as directed by the CO, Team Chief or Senior Contracting Officer
Interface with the customer's financial management systems such as Budget Execution and Reporting Tool (BERT), Budget Analysis Reporting Tool (BART), FIRST, Forest and Trees and other financial management tools
Maintain contract files in accordance with all required regulations
Prepare contract award and modifications in accordance with NAM/FAR for CO review/signature into EPX, to include identifying appropriate solicitation and contract clauses
Develop, edit, review, and maintain all contractual documentation, such as pre-negotiation and price negotiation memorandums, SOWs, Justifications and Approvals (J&A), acquisition plans, and other acquisition/contracting documents
Provide contracts advice and guidance to COTR, Program Control, and/or Security, as required
Collect and analyze relevant market information from Government and non-Government sources in order to identify possible sources; prepare Market Research reports
Analyze and document cash flow considerations for acquisition
Analyze customer requirements and recommend the appropriate contract type that meets all statutory requirements
Recommend appropriate contracting methods based on customer requirement
Identify the appropriate method of publicizing a procurement
Determine and document when full and open, full and open after exclusion of sources, and Other Than Full and Open competition should be used
Develop source selection criteria using best value, lowest price technically acceptable or other methods for contracts awarded by negotiation
Prepare pre-award and post-award debriefings for unsuccessful offerors
Support pre-award and post-award protests in accordance with the FAR/NAM requirements
Review and conduct cost/price analysis of contractor proposals, to include identify when certified cost or pricing data is required
Assist in preparing and conducting negotiation of all the elements of a potential contract or solicitation including schedule, performance, and price; and prepare related documents
Track contractor use of Government property and support the resolution of property-related issues
Prepare and submit expired contracts into the contract close-out (i.e., Settlements) process
Support and document contract terminations including calculating contract termination final contract price
Analyze, compute, and track contract payments and support the resolution of payment-related problems
Identify indicators of fraud or other legal offenses
Analyze, recommend, and document the validity of claims
Resolve contract issues with CO approval
Review, evaluate, recommend, and document subcontracting plans, organizational conflict of interest plans, foreign ownership, control, or influence situations, international traffic and arms regulation situations, and deviation waivers
Support and document delivery and acceptance of goods and/or services in accordance with the contract

Contracts Administrator Resume Examples & Samples

Foster collaborative atmosphere of cooperation and team work, build effective relationships with all stakeholders; particularly when proving guidance to cross functional team members to ensure they are aware of and complying with contract requirements
Interpret legal and financial terms and conditions, identify non-standard changes and propose modification based on guidance established by Finance and Legal. As liaison for Sales, collaborate cross functionally for timely review for modification and/or approval by all parties. Include the Contracts Manager and/or Senior Team Members in communications on matters with potential revenue and/or risk implications
Work closely with Finance/Accounting. Provide internal/external support to ensure timely issuance of invoicing, accounting and collection of payments. Participate in audits, as assigned
Recommend improvements to current processes, systems and Standard Operating Procedures (SOP).Work closely with manager and participate in cross functional initiatives to identify , propose and implement process and policies improvements
Effective working independently and while remaining a team-player in a highly collaborative environment
Decisive, independent self-starter with proven ability to learn quickly & successfully apply complex policies & procedures to real-life situations
Detail-oriented, analytical critical thinker, problem-solver, exercises sound business judgment; effective at proposing solutions and making decisions within scope of responsibility

Contracts Administrator Resume Examples & Samples

Maintain overall responsibility of orders/contracts
Prepare and distribute document transmittals
Assist project & Service managers in project/service delivery role which will facilitate the execution of projects/services and be responsible for the assigned task
Acknowledge and Review Service Requests on database
Request Quote from Internal plant or External vendor for the supply of system service parts
Allocate Part No. and Register 3rd Party Parts via ANAND processes
Prepare costing for system service spare parts included service job to get approval from Manager and/or system service sale
Prepare Quotation via SAP or manual quotation and send the quotes to customers
Prepare weekly list of quotations to be followed up
Review Customer PO
Coordinate / Follow up with designated share customer service to enter order into SAP
Coordinate / Follow up with designated share customer to issue the invoice for Service – including intercompany PO
Open Projects or Networks for assigned service work across Asia
Approve Timesheets via CAT2 on weekly or monthly basis / Input Timesheet via CAT2 (if required)
Cooperate with share supply chain for placing system service spare parts & service order to internal plant / external vendor
Place the PO to internal plant / external vendor in case of service project order
Follow up the shipment with share supply chain or directly with internal plant / external vendor depended on type of project till delivery to customer to be on time (OTD)

Contracts Administrator Resume Examples & Samples

Responsible for proposal preparation, contract negotiation, contract administration, and customer contact activities in accordance with company policies, legal requirements, and customer specifications
Submits offers and contractually commits the company within the extent of delegated authority
Ensures current and historical records are created and retained properly and maintains current contracts, files and records. Controls formal correspondence with customers
Monitors contract performance and ensures compliance with contract terms, special provisions, warranties, deliverables and funding requirements
Reviews award and modification documents to confirm accuracy of content, identify risks, and inform management of contractual obligations
Acts as the focal point of contact with the customer for all contractual matters and is a liaison with customers and internal departments for all matters affecting contracts
Attends internal and external program reviews to identify potential contract impacts or contract changes management requirements (e.g., change proposals, equitable adjustment requests, scope of work modifications)
Supports and/or develops negotiation strategies for managements approval
Administers contract change management and contract closeout activities
Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Works under general supervision; typically reports to a manager. Provides guidance to less experienced employees as needed
Ensures compliance with assigned company policies and procedures
Follows safety precautions
Ensures that the work area and equipment are kept clean.````````&#96
Ability to interact professionally and effectively with peers and supervisors
Ability to interact appropriately with external customer and business partners when necessary
Proficient in Microsoft Office, Word, Excel and PowerPoint
Must be capable of working independently on complex tasks
Ability to maintain an organized filing and record keeping system for all records and correspondence
May be required to work extended hours or adjusted work schedules to accommodate meetings based on customer work hours or to complete tasks in support of time sensitive projects
May be required to travel domestically/internationally in support of proposals efforts, negotiations, customer meetings, and other contract administration requirements
May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship)
Working knowledge of Domestic and/or International contracting regulations, including Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), and Uniform Commercial Code (UCC)
Basic knowledge of export and import licensing requirements and procedures, including International Traffic in Arms Regulations (ITAR) and related Export Administration Regulations (EAR)
Bachelor's degree in related discipline plus 6-8 years related experience, or equivalent combination of education and contract administration experience
Experience in the aerospace industry is desired
Familiarity with DoD procurement policies and procedures is desired
Experience in the facilitation/documentation of contract negotiations is desired
NCMA membership/certifications desired
Experience with submitting and obtaining export licenses through the Dept of State and Dept of Commerce, is desired

Contracts Administrator Resume Examples & Samples

Review solicitations (e.g. RFIs, RFPs) issued by government and commercial customers
Perform initial compliance analysis for the solicitation
Act as key liaison with other functional areas (e.g, Finance, Insurance, Human Resources, Environmental Health & Safety, Trade Compliance) in reviewing customer requirements
Gather detailed information about the offering to be proposed
Obtain and synthesize input from internal subject matter experts about Motorola's level of compliance with customer requirements
Assist in drafting proposal responses
Research issues, as requested by Commercial Counsel
Assist with administrative tasks associated with records management
Provide other general legal assistance as necessary
Bachelors Degree required
Legal education/courses a plus
Cursory knowledge of the Federal and State legal system, including federal and state court systems, legislative and administrative systems and substantive, procedural, public, private and civil law; the ability to identify sources of country law
Ability to multi-task under pressure while continuing to maintain a positive and calm attitude
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Contracts Administrator Resume Examples & Samples

Creating and tracking affiliation agreements and coordinating with Placement Specialists and university partner(s) to ensure database accuracy
Identifying and managing site and state-specific requirements necessary for students to begin placement; coordinating with Placement Specialists and university partner to ensure completion
Creating accurate placement records across partner programs
Creating and updating team dashboards for each placement team that the Administrator is working with
Managing stipend process (where necessary) for each placement team that the Administrator is working with
Maintaining CRM database files to ensure accuracy and assisting with database cleanup initiatives identified by Contracts Manager
General knowledge of the placement process for Master’s programs
Highly self motivated and able to work autonomously
Strong sense of system orientation and focus on providing “white glove” service to our students and faculty
Ability to forecast, track, monitor and quantify needs of Student Services team
Ability work and contribute in a team environment

Contracts Administrator Resume Examples & Samples

Identify items of risk to stakeholders and properly resolve/mitigate, with oversight, to the corporation’s satisfaction and with the corporation’s best interests in mind
Support data calls, maintain compliance with SOX requirements, as well as other agency audit requirements on an ongoing basis
Solid familiarity of the Federal Acquisition Regulation (FAR) and related federal and state legislation and regulations

Contracts Administrator Resume Examples & Samples

Education: Bachelor's Degree or equivalent experience
Job Related Experience: 5+ years contracting (including drafting and negotiating), paralegal, or related experience
Ability to work independently and assess task priorities
Prior experience in corporate department of law firm or with in-house legal department
Working knowledge of legal concepts and agreements
Self-disciplined and eager to learn
Use independent judgment to identify problems and solutions
Working knowledge of contract management systems
Working independently in drafting and negotiating legal documents, including fund services, software license, vendor and other contracts and various amendments with respect to the foregoing
Developing and maintaining legal department and corporate policy and procedures, with emphasis on contracts
Project management, including assigning work to appropriate lawyer or contract specialist
Draft, negotiate, process and track non-disclosure agreements
Maintaining and managing the electronic filing system for legal documents

Contracts Administrator Resume Examples & Samples

Study the contract documents; perform a contract analysis for the assigned project. Be fully aware about the Project itself
Perform post award activities including coordinating all contract submittals and correspondence, preparation
Prepare Subcontracts’ packages (Terms and Conditions, specifications, drawings, etc…)
Manage subcontracts and perform any other tasks, as assigned, to ensure compliance with contractual terms and conditions
Ensure documentation to negotiate change orders and claims is properly produced
Identify the risks in the contract and in any exchanged correspondence and communicate accordingly with the Contracts Manager
Follow up on problems which demand attention to ensure timely response
Coordinate and work in developing/reviewing Scope of Work, time schedules, etc…for the Subcontracts
Follow up on Subcontracts’ submittals, Requests for Information, correspondences, etc…
Verify accuracy of invoices for payment. Prepare reports to the Contracts Manager as required
Work in the preparation of the assigned Claims
Follow-up on required responses
Attend project meetings as requested, record meeting minutes & conference call notes, track actions resulting from such meetings
Prepare the required correspondences, replies, notices, actions and variations required for the project and assure that all the contract administration requirements are covered in a timely manner, and complying with the provisions of the contracts
Discuss with the Contracts Manager and get advice on the important and critical issues of the project
Prepare and review all pre award activities such pre-qualifications, RFPs, selection of bidders and negotiation of contracts

Contracts Administrator Resume Examples & Samples

Develops, documents and executes business and technology plans. Develops contractual processes. Prepares and executes contractual documents with internal/external customers. Executes the contract processes, including the analysis, extraction and recording of contractual data into business systems. Researches and make recommendations on proposal and contract language
Analyzes the content of received correspondence and contract documents relating to the sale of company products and services. Resolves issues relating to internal coordination and action item assignment. Develops organizational procedures to accurately document processes. Supports the product delivery process and conducts document reviews. Interfaces with multiple organizations to complete business transactions. Provides guidance to the team on contract issues
Performs research and analysis in support of IT development. Develops metrics and reports in support of program/project performance monitoring. Responds to questions regarding system functionality, documentation and training. Establishes and administers systems and tools to ensure access security. Develops user's guides and training materials (in coordination with the information technology staff and the user community). Acts as an internal resource on issues related to technology requirements
Anticipates and coordinates transactional aspects of delivery of products and services. Communicates and interfaces with customers to complete business transactions. Prepares,
Coordinates and validates contractual business documents and related information in support of product deliveries. Establishes and maintains relationships with internal organizations, external agencies and the customer to complete business transactions
Familiarity with ITAR preferred
IDIQ proposal contracts experience preferred

Contracts Administrator Resume Examples & Samples

Bachelor's degree and typically 6 or more years' related work experience, a Master's degree and typically 4 or more years' related work experience or an equivalent combination of education and experience
Experience managing all proposal and contract activities related to new business acquisition to include experience with proposal development, reading/interpreting RFP terms/conditions, and contract administration with the Federal Government
Command of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR) and other Agency Regulations -- at minimum 3 years of experience
Adept with Customer interface and Small to Medium contract negotiation of various types
Willing and able to obtain a DoD Top Secret clearance; current Top Secret Clearance preferred

Contracts Administrator Resume Examples & Samples

Provide support to high profile customers and sales team through resolution of escalated issues, performance of customer audits and participation in high level of customer interaction
Ensure that customer contract eligibility is administered accurately through the contract system in accordance with customer’s supply agreement. Understand cause and effect relationships related to contract changes within the system
Communicate regularly with suppliers, sales force, and product management to build relationships and resolve issues
Perform reconciliation and analysis of accounting information for complex suppliers and customers
Perform analytics, identify production trends, and provide appropriate reporting to management
Research supplier exception items to determine validity and provide appropriate support to substantiate McKesson’s position
Identify opportunities and recommend solutions for process and automation enhancements
Ensure that service level expectations are met or exceeded
Utilize systems and software to perform complex research assignments
Develop system and process expertise
Represent the department on various project teams as a subject matter expert
Cross train on multiple departmental functions

Contracts Administrator Resume Examples & Samples

Manages the proper coordination of various types of agreements, subcontracts and other contract/legal documents with accounting, legal, program management and other organizations as necessary
Reviews all contract modifications and proposals for completeness, compliance and accuracy; and notifies upper management and the PM of potential non-compliance and other problems that could have an adverse impact on the company
Thorough knowledge of the FAR, DFAR, and related federal and state legislation and regulations; knowledge of the Service Contract Act and Truth in Negotiations Act; knowledge of international business management and International Traffic in Arms Regulations (ITAR) if required for the contract
Knowledge of accounting practices including DI’s disclosed accounting practices
8-10 years of experience in contracts management or related field, preferred with Army contracts experience
Bachelor’s degree in related field, preferable in Army contracts
Top Secret w/SSBI and SCI eligibility

Contracts Administrator Resume Examples & Samples

Review various types of solicitations, assess and mitigate risk areas, identify exceptions, assumptions and clarifications, obtain all contractual information needed for the proposal
Plan and coordinate negotiation strategies for cost, schedule and terms and conditions. Advise supervisor of the potential and actual problem areas that represent risk and provide recommendations
Provide full administration of various types of contracts (i.e. Firm Fixed Price, CPFF, T&M etc..) including but not limited to ensuring compliance with contract terms and conditions, monitoring contract performance and deliverables, contract payment, shipping papers and close out
Organize and coordinate duties to accommodate timely and quality contracts support with minimal oversight by supervisor
Review and negotiate terms of Non-disclosures, Teaming Agreements and Technical Service Agreements
Develop and negotiate subcontract terms and conditions and provide subcontract administration support
Maintain good internal and external relationships with focus on customer needs
Conformance and compliance to Department Procedures and Policies
Minimum Education: Minimum Bachelor’s Degree in Business Management, Finance, Marketing or other Business related field
Minimum Experience: 3 to 5 years of relevant work experience
Experience with an ERP system
Must be able to effectively work cross functionally
Must be able to maintain high level of confidentiality with sensitive information
Maintain processes in accordance with company policies
Must be results oriented, possess a sense of urgency and put quality first
Must be able to work well in within a team
Successful candidates must meet eligibility requirements to access US classified information
Must be able to sit or stand for up to eight hours
Fine motor dexterity
On occasion, ability to travel domestically and internationally

Contracts Administrator Resume Examples & Samples

Requires a BA or equivalent and 5 years of contracts experience associated with DoD/Aerospace contracting and subcontracts
Ability to review, analyze and communicate Request for Proposal requirements to Management
Familiarity with Government Cost Accounting Practices and working closely with Finance Department Counterparts
Experience with Cost-type Contracts, Firm Fixed Price Contracts and Incentive Fee Plans and common issues that may arise with these contract vehicles
Negotiation experience with Non-Disclosure Agreements, Teaming Agreements, Inter-divisional work agreements
Negotiation experience with Terms and Conditions and cognizance of Terms and Conditions impact on Program Cost and Schedule risk as well as Company risk
Ability to develop risk mitigation strategies with Program teams and/or solutions for risks that arise
Ample experience with general contract administration from award to closeout required
Familiarity with SOX compliance helpful
U.S. Citizen status is required
Ability to obtain or existing TS/SCI (SSBI) security clearance or the ability to satisfy requirements for a TS/SCI SSBI security clearance

Contracts Administrator Resume Examples & Samples

Intermediate knowledge of Governmental Regulations, public Laws, Directives, Customers, and methods of operations of various governmental agencies are essential to the performance of this position
Working knowledge of various contract types to include CPFF, CPIF, T&M, FFP and IDIQs
Strong attention to detail and ability to multi-task in a dynamic, fast-paced environment is an absolute must
Qualified candidates must also have superior aptitude for negotiations, analytical concepts, oral and written communication skills, customer focus, teamwork abilities, integrity, and relationship-building skills
Working knowledge of general business administration including marketing, accounting, program management and business development
Time management skills are a must, as well as the ability to be flexible and creative
Ability to work with minimal supervision while exercising discretion and independent judgment with respect to matters of significance
Must be computer literate with knowledge of Microsoft Office software applications (Excel, Word, PowerPoint). Knowledge of various ERP systems a plus
Must be able to obtain a security clearance
2-5 years Contract Administration experience working with Defense, Federal, and/or Commercial Regulations

Contracts Administrator Resume Examples & Samples

To assist a team of project leads supporting daily administration including
25 days holiday
Pension scheme (5% of annual salary)
Cycle to work scheme
Dress down Friday
Pizza Thursday (once per month)
9 to 5 working hours

Contracts Administrator Resume Examples & Samples

Assemble and draft contract documents, supporting assigned Oracle line of business, country, or sales organization, following Oracle’s global contract process and use appropriate tools and systems
Review transactional approvals/executive summaries to ensure appropriate business approvals are secured for any non-standard contract options per the relevant Oracle Global Approval Matrix
Review the Partner or Customer Master Agreement to ensure it is valid for the current transaction and meets define Oracle standards
Engage, per pre-defined guidelines, with Sales, Legal, Revenue Recognition, and other cross-functional teams on nonstandard contract terms
Prepare contract documents and order packages for manager review
Receive and Review customer-executed documents, route for appropriate internal signature and submit for Order Processing or Project Funding
Manage Sales and Customer expectation on time-to-completion for a given transaction request
Quality Focused: Ability to independently produce high quality, complete work product while balancing customer need for timely response on simultaneous, in-process transactions
Excellent Communicator: Advanced proficiency in written and spoken English, or other local language if applicable; ability to synthesize complex subject matter and convey to internal customers in a simple, clear manner
Critical Thinking: Ability to follow established policies and procedures, as well as and problem solve and apply sound judgment when executing non-conforming transactions
Flexible: Adapt to changing business rules and environment
Professional: Must thrive in a fast-paced, deadline-driven environment, while maintaining professional demeanor and customer focus at all times
Industry, Functional Experience: knowledge of technology industry revenue recognition, business practice, and contracting practices is preferred
College graduates with 2-5 years experience
Portuguese and/or French-Canadian language skills a plus!

Contracts Administrator Resume Examples & Samples

Polish/Russian/Greek/Turkish proficiency
Excellent computer skills (e.g. MS Word, Excel, PowerPoint)
Ability to adapt and acquire new skills quickly
Would be a plus having
Good customer focus skills
Proven experience in handling contractual documents

Contracts Administrator Resume Examples & Samples

Works proactively with Sales and functional stakeholders to develop a realistic close plan for managed deals, including identifying key milestones and potential issues
Provides expert advice to Sales on applying Oracle policies as they relate to specific contract terms in managed deals, and advises Sales on the appropriate contract terminology
Articulates to Sales the rationale behind Oracle policy and contract terms to assist them with Customer negotiations
Advises sales on the appropriate terminology to include in approval requests to ensure contract term requests are clear and unambiguous, allowing the Oracle approvers to make informed decisions and Deal Specialists to successfully and efficiently draft final contracts
Facilitates internal discussions amongst functional stakeholders (e.g. Deal Specialists, Revenue Recognition, Tax, Legal, Ooracle’s Finance Division, Migrations) to reach practical business solutions to complex contracting issues, and provides stakeholders with any contract documents necessary for a thorough evaluation of issues
Anticipates problems and initiates actions to ensure managed deals are processed efficiently
Collaborates with and provides guidance to the Deal Specialists responsible for drafting the managed deals
Completes a review of the contract documents prepared by Deal Specialist to ensure all contract terms have been appropriately approved by Oracle and the contract reflects all negotiated commitments before releasing to Sales
Proactively manages to the deal close plan, facilitating involvement and commitment from all parties until the process has concluded
Other responsibilities may be deemed appropriate by Oracle management

Contracts Administrator Resume Examples & Samples

Provide support in processing and updating Contract Requisition & Supplement, Purchase Orders, Change Orders, Contract Amendments, Services Bid Slates, Contract Release Purchase Order and Service Entry Sheets for Lump Sum Contracts
Assist in processing the Work Element Releases (WERs), Short Form Contract and Contract Amendments
Assist during bidding phase in coordinating bidders queries and response with the project technical team
Assist the cost engineer in generating company estimates for change orders and amendments
Monitor and update the Change Order Log in order to include in the forecast
Data gathering and monitoring the Construction Contractors at project sites
Engineering degree, preferably in Quantity Surveying
Minimum fifteen (15) years of experience in the Oil / Gas industry
Experience with Saudi Aramco projects is preferable

Contracts Administrator Resume Examples & Samples

1 year of related contracts or finance experience
Understanding of the Integrated Contracts Management System (ICMS)
Familiarity with MOCAS
Knowledge of export/import compliances
Familiarity with Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
2 or more years of contracts or finance experience
Solid understanding of Excel
Strong interpersonal & communication skills
BA/BS in Business, Management, Business Law, Finance, Contracts, Legal Studies, or related discipline; JD or MBA a plus

Contracts Administrator Resume Examples & Samples

Assists with contract negotiations
Develops pricing models and cost strategies
Monitors current status of assigned contracts
Coordinates with team subcontracts on cost proposals preparation and strategy for completeness and accuracy
Adjusts contracts due to Area Wage Determination (AWD) or Collective Bargaining Agency (CBA) if required by program
Organizes proposal efforts to comply with Request for Proposal (RPF), various laws, company policies and Standard Operating Procedures
Assists in proposal development and/or production for new business and contract change proposals
Documents pricing of major proposed cost elements
Reviews contract documents and correspondences as part of the analysis of incoming bid request
Demonstrates proficiency in Microsoft applications. Experience working with spreadsheets
Knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations (DFAR) and related federal and state legislation and regulations
Excellent communication and people skills
Two (2) years’ experience in government contract administration
Bachelor’s degree in an associated discipline; Two (2) years’ experience in accounting or related field can be substituted for each year of the four (4) years of college

Contracts Administrator Resume Examples & Samples

Reading, analyzing and interpreting financial reports and contractual documents
Responding to common inquiries or complaints from customers, regulatory agencies by working closely with DCMA and the PCOs. Supports DCAA audits and data calls
Defining problems, collect data, establish facts and draw valid conclusions
Demonstrating persuasiveness
Creating, entering, retrieving and printing from MS Office software packages such as; Excel, Word, and PowerPoint
Comprehending and processing information rapidly and accurately
Recognizing or identifying the existence of a problem as well as elements of a problem
Synthesizing and retaining information and make decisions according to standard policies and procedures
Applying general concepts or rules to specific cases to proceed from stated premises to their logical conclusions
Demonstrating leadership, delegation of tasks and duties, motivation of subordinates, and discerning priorities
Performing tasks in the presence of distracting stimulation or under monotonous conditions without significant loss of thought process and efficiency
Demonstrating intra and inter-personal relations
Applying rules or objectives to given information in order to arrange that information in the best or most appropriate sequence
Handling stressful situations and multi-tasking
Obtaining a security clearance, a passport and/or visa
Knowledge of the Federal Acquisition Regulations (FAR), Dept. of Defense FAR supplement (DFAR), and Cost Accounting Standards (CAS) required
Must have training/experience in the basics of contract administration and Introduction to the FAR
Must have of intermediate/advanced training/experience in contract types, contract changes, contract law, Far Part 15 or source selection, cost principles, Cost Accounting Standards (CAS), and cost estimating

Contracts Administrator Resume Examples & Samples

Interact with multiple departments within the company such as the Sales organization, professional services group, legal department, revenue recognition and finance departments
Prepare various contracts and contract templates to include services and software licensing for acceptable terms, pricing and discounting
Review statements of work to identify risks, protect intellectual property and inform management of contractual risks and obligations
Participate in negotiation with customers, distributors and strategic partners on contract terms
Implement and oversee an appropriate contract review process to ensure appropriate advice and approval has been received for each contract
Educate business units and internal personnel on contract review process
Determine whether requests which deviate from established contract standards can be accepted or require modification
Offer potential solutions to mitigate contractual risks
Interface with the legal department, revenue group and Division Controllers to ensure revenue recognition guidelines are followed
Recommend and be involved in instituting appropriate contract flow and order entry processes
Research and advise on “best practices” in contract management
7 to 10+ years previous experience in a contract management / contract administration role
Experience with a range of sales, software and service contracts
Bachelor’s Degree or equivalent experience in an appropriate discipline is required

Contracts Administrator Resume Examples & Samples

Develop business proposals to address requirements, develop pricing strategies and mitigate risk consistent with sound business practices, company policies, and government regulations
Ability to handle multiple priority tasks effectively
Solid familiarity of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations (DFAR), related federal and state legislation and regulations, and the Uniform Commercial Code

Contracts Administrator Resume Examples & Samples

Provide operational support to the Supply Chain Risk Management (SCRM) process, including but not limited to: Researching hardware and software origins and company affiliations, drafting Request for Investigation (RFI) forms, maintaining a tracking system for RFIs, managing the ITAM mailbox and answering Center-wide SCRM inquiries, and drafting and editing Center-wide communications and/or process flow documentation
Review, request corrections, approve, and track IT purchase requests (PRs)
Support new and current Center and Agency software procurement consolidation efforts, including but not limited to: Collecting Center software licensing information, responding to data calls, verifying annual product requirements and collecting customer funding for renewals, requesting vendor quotes, submitting PRs, and answering Center-wide software inquiries
Manage several of the Center’s IT procurements, including but not limited to: Renewing existing requirements annually as well as processing new requirements that arise throughout the year. This includes the verification of requirements with end users, posting requests for quotes, creating required PR documentation, submitting PRs, tracking the status of the procurements, and answering procurement-related inquiries
Maintain and edit the Langley Software Portal and the ITAM web sites
Requires four years’ experience in a business-related field demonstrating self-confidence, management of workload, and communication with diverse individuals, application of good judgment, and working knowledge of business systems
Requires skill with MS Word, Outlook, Excel, and Power Point. Must possess good communication and listening skills, excellent verbal and written skills are required, attention to detail and people oriented. Additional duties as assigned

Contracts Administrator Resume Examples & Samples

Administration of U.S. Government contracts from cradle to grave based upon a thorough knowledge of contracting procedures, acquisition principles, regulations, and guidelines applicable to Federal Government agencies. Preference given to candidates with Dept of State and/or international contracting experience
Candidate must be capable of identifying potential contractual problem areas early on, assessing alternate courses of corrective action and recommending satisfactory solutions
Working knowledge of Excel and MSWord is required; Deltek and Costpoint software is preferred
Assists with duties related to proposal activities
Establishes and maintains formal active and inactive contract/subcontract records repository
Interfaces on a daily basis with CGI corporate and technical personnel, government procurement agencies, and other contractors
Assists with the preparation of subcontract documents and Teaming, Consultant, and Non-Disclosure Agreements
Assists in the preparation, coordination, and production of formal cost proposals in response to requirements of Government solicitations, to include the solicitation of subcontractor cost proposals
LI-GR1

Contracts Administrator Resume Examples & Samples

Manage suppliers’ contract performance and contract deliverables
Coordination of all rolling stock works to the respective suppliers
Management of internal customer contract and contract deliverables
Management of Supervisor and technical staff across two depots
Negotiate with suppliers as required to facilitate timely acceptance of variations, delivery of works, resolution of non conformance, etc
Directly liaise with suppliers on day-to-day contract administration issues, including timely issuing of purchase orders and invoices
Produce contract obligations summaries of nominated supplier contracts
Maintain the database for nominated supplier contracts including meeting minutes, deliverables, OH&S, non-conformances, etc
Ensure claims (warranty, NCR/CPA) on suppliers are closed in a timely manner
Provide contract administration for management of major sub-contracts suppliers and internal rolling stock customers
Participate in End of Month financial reporting of third party works
Participate in contract negotiations and ongoing regular reviews
Degree in Business/Engineering or mechanical based trade certificate with at least 5 years’ experience
Technical rollingstock knowledge
Proficient in the use of the entire Microsoft Office Suite
Ability to manage multiple stakeholders

Contracts Administrator Resume Examples & Samples

Conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and contract specifications
Examines statements of work, estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
Prepares basis of estimates (BOE); processes specifications, progress, and other reports; advises management of contractual rights and obligations through the preparation of presentation materials; compiles and analyzes data; and maintains historical information
The ability to research and resolves customer issues and prepares contract interpretations
A Bachelor degree 3 years contracts experience; OR A Masters with 1 years of contracts experience
3 years of Department of Defense contract administration experience
Knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
An Active DoD Top Secret and/or SSBI/SCI
Familiarity with FAR/DFARS regulations for acquisition, contract award, change management and administrative closeout
Must be able to research contracts and applicable regulations and be able to prepare and document contractual interpretation and position papers, and be able to argue why their interpretation is correct
Experience with collaborative business agreements
Familiarity with contracting of major weapons systems

Contracts Administrator Resume Examples & Samples

Responsible for strategic planning to minimize operational costs and maximize services through effective pricing models, contract negotiation, and implementation of innovative solutions that may include process improvement, blending services, using new technology, or partnerships with non-profit organizations to share resources
Serve as a strategic partner with the DES Office of Procurement by providing expertise and guidance on DERS operational, planning and development activities to identify viable approaches to contracting to achieve DERS goals and objectives in a cost effective manner; developing scopes of work, negotiating contracts and amendments, coordinating transition of services to vendors under new contracts, initiating briefings with contractors to ensure full understanding of terms, establishing criteria for requests for proposals; and resolving issues related to non-compliance
Provide DERS senior management with procedural and regulatory guidance concerning the viability of proposed methods to procure new services or products and the procedures for developing contracts
Collaborate with subject matter experts and technical resource staff to develop specifications; analyzes program service needs; and research products and market trends. This position works with DERS staff and other stakeholders throughout all levels of the organizations to identify program requirements and translate program requirements into contract terms
Other duties include evaluating contract performance or quality of services, approving invoices for payment, evaluating appropriateness of contract or agreement remedies in the light of a specific situation
This position will develop contract status reports and tracking and reporting procedures; ensure contract records are maintained in accordance with retention schedules; audit contracts to identify process strengths and weaknesses and areas of non-compliance with regulations and policies; analyze comparative costs of alternatives

Contracts Administrator Resume Examples & Samples

3 years of relevant experience
Strong interpersonal skills with the ability to engage and communicate with technical and non-technical internal and client stakeholders
Results-driven: Ability to analyze, act, implement, and achieve desired results
Outstanding customer service skills
Excellent PC skills, proficient in all MS applications

Contracts Administrator Resume Examples & Samples

Review and perform markups to artist and venue contracts
Prepare and coordinate artist and venue deposits
Work with legal department regarding contracts, as required
Support Accounting/Festival Team with drafting vendor contracts
Prepare and coordinate insurance requests
Provide reception coverage
Setup project numbers for show tracking
Prepare bank deposits, as required
Provide support to Accounting Departments as required
Extremely meticulous and detail oriented
Working knowledge of Microsoft Outlook, Excel and Word
Courteous manner with external and internal parties
Ability to understand instructions quickly and adjust to changing priorities

Contracts Administrator Resume Examples & Samples

Reviews vendor invoices for payment, ensuring that invoice is within the terms of contract. Coordinates with vendors to obtain missing documentations and investigates discrepancies
Updates and maintains related databases and systems to support contract compliance and provide data for cost projections, estimates, reconciliations, and forecasting
Performs reconciliations and assists with cost recovery and contract compliance activities
Software skills, including use of Microsoft Office software and web-based applications
Verbal and written communication skills necessary to communicate with all levels of management
Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Contracts Administrator Resume Examples & Samples

Administer Prime and Subcontracts Agreements, and work with Sales Managers, Delivery Managers and Executive Management on a daily basis to ensure contractual actions are delivered on time
Provides expertise in the implementation, negotiation and execution of Non-Disclosure Agreements, Teaming Agreements, Subcontract Agreements, Modifications, OCI Mitigation Plans, and other company Agreements
Experience working for a Small Business is a plus
Works with different contract types (FFP, FPLOE, T&M, LH, CPFF), exercises options, terminates and closes out contracts
Familiar with the proposal process and involved with preparing the RFQ/RFP for the Subcontractor
Responsible for analyzing RFP terms and conditions to identify risk and ambiguities, and assist with other duties related to proposal activities (Reps and Certs, cover letter, etc.)
Interacts well with prime Contract/Subcontract Administrators and Government Contracting Officers
Provides guidance and leadership to cross-functional business team members to identify risk assessment and mitigation
Act as the point of contact for company registration on various government websites
Responsible for all contract/subcontract reporting and insurance requirements
Minimum 5 years relevant Government contract administration experience in a private industry
Solid negotiation, oral, and written communications skills are required
Demonstrated working knowledge and understanding of FAR/DFARS, GSA Federal Schedules, Federal IDIQ, GWAC contracts and supplemental acquisition regulations of government agencies
Experience working with DCMA and DCAA representatives
NCMA CFCM or CPCM certification preferred, but not required
Familiar with the Contractor Purchasing System Review (CPSR) is a plus

Contracts Administrator Resume Examples & Samples

Bachelor’s degree with 3 years of work experience; or 1 years with a Master’s degree
1 year of Business Management or Financial work experience
MS Office knowledge $word, excel$
Must have the ability to obtain/maintain a security clearance
Familiarity with U. S. Government procurement regulations $FAR/DFAR$
Department of Defense contract administration experience
Experience in contract negotiations

Contracts Administrator Resume Examples & Samples

Preparing, negotiating, and administering a large volume of contracts of various types for a variety of customers
Ensuring contract acquisition and fulfillment in accordance with company policies, legal requirements, customer specifications, FAR, DFAR and ITAR
Reviewing RFPs; preparing proposals including engineering changes; performing associated negotiation and defining activities
Performing risk assessment of proposal/contract terms and conditions; formulating and executing strategies to minimize potential risks to the business
Working with customers, management, and program teams to resolve issues, secure approvals, and ensure successful contract execution
Serving as point of contact for the customer during all phases of a program
Generating and maintaining contract documentation
LI-BH2

Contracts Administrator Resume Examples & Samples

Requires a Bachelors degree or equivalent plus 10+ years directly related experience associated with DoD/Aerospace contracting and subcontracting
Familiarity with FAR/DFARs Technical Data Rights and SW Restrictive Rights preferred
Strong analytical and communication skills. Excellent writing skills. Good presentation, leadership and team-building skills
Excellent internal and external negotiation skills. Must interface effectively with all levels of internal management, senior project or product managers, and customer and supplier representatives
US Citizenship Required. Applicants selected will be subject to a US Government security investigation and must meet eligibility requirements to access classified information. Active DoD clearance preferred

Contracts Administrator Resume Examples & Samples

Proposal data calls, contract related solicitation requirements and pricing
Support Contract/Subcontracts administration as required
Monitor and report contract value and funding status
Develop reports for program management and customers
Work with program staff to establish and monitor performance metrics and deliverables
Prepare and submit modifications into corporate online system
Ensure contract data is accurately entered into CostPoint System
Participate in the development and/or negotiation of any modifications to contract
Ensure compliance with the financial terms and conditions of the contract, as well as corporate internal controls
Flexibility to provide ad-hoc reporting, analysis and project status
Support contract transition activities
Conduct Business Development opportunity research in GOVWIN and FedBizOpps
Accounting Systems experience; CostPoint, SharePoint, Cognos
Bachelor's degree in Business or Finance
Top Secret Clearance desired
Contract Management

100

Contracts Administrator Resume Examples & Samples

Act as a partner for Oracle Sales force, in a multicultural environment, by creating high quality contract documentation, in a timely manner, necessary for closing the deals between Oracle and its customers
Support the sales representatives during the contracting process by drafting moderately complex contracts
Work with Contract Manager/Team Leader/Senior Contract Specialist to complete the non-standard clauses through various stages of negotiation and revision
Validate contract Business Practices and Commercial Business Approvals/Process packages for accuracy, compliance with Oracle's
Act as liaison between the Sales Rep’s, Business Practices, RevRec and Order Admin to resolve contractual and business issues, ensuring that all of the necessary approvals have been identified
Provide the ad-hoc advice for Sales
Understand and apply current business practices, pricing policies, revenue recognition policies, migration policies, risk management, credit and current sales compensation guidelines

101

Contracts Administrator Resume Examples & Samples

Process, record, and archive executed customer contracts timely and accurately into accounting software
Create contract documents for execution, based on provided criteria, policy, and Sales provided details
Process customer requested order modifications
Administer company policies and document needed exception approvals
Interact frequently with internal customers
Adhere to company compliance requirements
Maintain product knowledge of all company product lines
Field contract related inquiries for interpretation and clarification
2-4 years collegiate study or 2+ years relevant business experience
Prior experience with contracts and detailed transaction review
Proficient knowledge of MS Office (specifically Word) and Adobe
Effective communication skills – both verbal and written
Consistent application of defined procedures and policies
Effective problem-solving and decision-making skills
Excellent organizational and administrative skills with the ability to prioritize
Self-starter with high degree of energy, self-confidence, and integrity
Experience with NetSuite software

102

Contracts Administrator Resume Examples & Samples

Will prepare, negotiate and administer a large volume of contracts of various types for a variety of customers
Will ensure contract acquisition and fulfillment in accordance with company policies, legal requirements, customer specifications, FAR, DFAR and ITAR
Will review RFPs, prepare proposals including engineering changes and perform associated negotiation and definitization activities
Will perform risk assessment of proposal/contract terms and conditions, formulate and execute strategies to minimize potential risks to the business working with customers, management and program teams to resolve issues, secure approvals and ensure successful contract execution

103

Contracts Administrator Resume Examples & Samples

To undertake commercial administration of relevant project / contract in accordance with all relevant Amec Foster Wheeler commercial policies and procedures
Commercial administration of relevant project/contract in accordance with Amec Foster Wheeler commercial policies and procedures in order to ensure that commercial entitlement is pursued and obtained in accordance with the terms of the contract
Responsible for development and submission of Project Client Invoice
Contract administration in accordance with Amec Foster Wheeler commercial policies and procedures
Cost/value reporting and end life forecasting on project in accordance with Amec Foster Wheeler policies and procedures such that the appropriate values are reflected in the management accounts
Submission of variation and contract amendment requests and claims in accordance with contract requirements
Agreement of final accounts and close out of contracts in accordance with contract requirements
Administration of sub-contracts in accordance with relevant Amec Foster Wheeler policies and procedures and in a manner which optimises Amec Foster Wheeler’s commercial position
Demonstrable experience in similar role
University graduate, or above, in quantity surveying, law, business studies or other appropriate discipline
Membership of a professional institution (eg RICS) desirable however not absolutely essential

104

Contracts Administrator Resume Examples & Samples

Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
Comprehensive knowledge in technical or specialty area
Ability to apply knowledge beyond own areas of expertise
Performs the most complex and technically challenging work within area of specialization
Preempts potential problems and provides effective solutions for team
Works independently to interpret and apply company procedures to complete work
Provides guidance to less experienced team members
May have team leader responsibilities but does not formally supervise
Bachelors degree preferred or equivalent work experience
3+ years experience
Prior computer experience using MS Office systems requiredSearch Jobs US

105

Contracts Administrator Resume Examples & Samples

Receipt, review, and processing of customer solicitations/RFPs
Proposal preparation and negotiation
Receipt and review of contract awards in accordance with department policies and procedures
Ensuring all necessary flowdowns to supply chain, shipping, quality, etc. are communicated timely and accurately
Responsible for ensuring timely payment from customers
Work in a team environment with other contracts administrators as well as working closely with other functional teams including program management and operations/planning
Participate in process improvement initiatives for the department
1 to 5 years experience in contracts administration (preferably for a government defense contractor)
Familiarity with FAR and DFARS and export compliance including ITAR
Ability to multitask and handle stress in a high volume, fast paced environment
Strong knowledge of the MS Office Suite including MS Word, Excel, and Powerpoint
Knowledge of SharePoint (ability to design and maintain SharePoint sites preferred not required)

106

Contracts Administrator Resume Examples & Samples

Develops and maintains procedures, work instructions, and job guides based on regulatory requirements and good business practices
Develops and conducts training to the Contracts and Procurement staff as well as other functions across the company
Works closely with the Contracts, Procurement, Program Management, Engineering, Manufacturing and other departments to facilitate collaboration and effective communication in when developing or supporting cross-functional initiatives and tools
Maintains current business systems such as the System for Award Management
Provides contractual advice and support to the Contracts and the Procurement organizations of the Company. Understanding of contract flowdowns between Contracts, Procurement, and other organizations within the Company is needed
Maintains an awareness of regulatory changes and their impact on contracts, including commercial and international considerations, including UCC updates and FAR/DFARS regulations
Maintains, analyzes, updates, and develops various electronic and hard copy documents
Makes presentations as required within the Contracts and Procurement organization and to other functions across the company
May participate in the selection, development, and training of staff
Identifies operational issues and responds to a variety of unusually complex inquiries while providing leadership in developing innovative solutions
Typically requires a bachelor's degree in business administration with an emphasis in contract administration or a related discipline, along with fifteen or more years of progressive professional experience in contract administration. Equivalent professional contract experience may be substituted in lieu of education

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Contracts Administrator Resume Examples & Samples

May prepare cost proposals in response to government request
Coordinate contract modifications with Contracts Management and the U.S. Government
Prepare bids, contract reports, and data items for transmittal to customers
Interface with company cost and sales accounting system (SAP) to record and maintain contract information
Coordinate billing process
Compile and track contract/program data
Maintain contract historical information in both electronic and hard-copy files
Conduct contract compliance audits
Bachelor’s degree (BA or BS) from an accredited college or university AND 0-2 years of experience in related work OR an equivalent combination of education and experience
Professional Contracts Manager (CPCM) preferred
Associate Contracts Manager (CACM) preferred
Prefer some training in the basics of contract administration and Introduction to the FAR, and 40 hours of intermediate/advanced training in Contract types, Contract changes, Contract law, FAR Part 15 or source selection, cost principles, Cost Accounting Standards (CAS), and cost estimating
Highly developed reading comprehension and writing skills
Working knowledge of MS Office applications
Must be able to work in a team environment; receive and execute assigned tasks with quality results and in a timely manner
Organizational skills are critical to success

108

Contracts Administrator Resume Examples & Samples

Cradle-to-grave administration of assigned contracts to include but not limited to contract modifications, ensuring compliance with prime contract requirements, proposal preparation, and contract negotiation with existing or prospective clients
Reviews and advises management on contractual rights and obligations and provides interpretation of contract terms and conditions
Monitors company performance for conformance to original proposal and maintains continual reviews to ensure that terms and conditions are met and that the contract is in accordance with legal requirements, customer specifications, and government regulations and advises leadership on appropriate activities to resolve performance difficulties
Adheres to contract policies, procedures, methods, operating practices, and performance standards for areas of responsibility
Responds to all external government requests, disputes and requirements to help resolve disputes between prime and sub-contractors; facilitates contract closeouts; conducts contract diligence for group/corporate transactions; and supports group/corporate name changes and novation’s of Government contracts
Experienced in proposal activity support, ensuring compliance with the Solicitation requirements, company internal objectives and processes, and writing cover letters and risk mitigating assumptions

109

Contracts Administrator Resume Examples & Samples

Performs all duties of contract administration, including negotiation, correspondence, documentation, certification, financial reporting, and product delivery for major contracts
Negotiates contract terms from proposal stage to project close-out in accordance with relevant regulations
Coordinates approval of negotiations, contracts, and subcontracts with appropriate management staff
Submits cost proposals including pricing and scheduling details, coordination of requirements, and cost proposal risk assessment
Prepares subcontract agreements
Modifies contract schedules and participates in vendor reseller agreement negotiations when required
Ensures timely processing of technical reports and deliverables
May provide guidance, training, and work leadership to less-experienced contracts administrators
Sets up jobs in Oracle
2-5 years of related experience in contracts administration

110

Contracts Administrator Resume Examples & Samples

Provide support regarding the preparation and collation of tender documents
Assist with the completion and submission of supplier questionnaires and related documents
Handle the routing/data inputting related to purchase orders (including checks and approvals)
Manage our customer contracts database
Manage our tender’s database recording key tender terms centrally
Assist with the review, finalisation and execution of various sales support documents, including customs agreements and certain purchase orders
Assist with department specific projects as required
Coordinate activities between the department and outside parties
May assist with the translation of short documents/forms where appropriate
Good level of education (University degree preferred but not essential)
Previous experience within a similar administrative role (Previous work as a legal PA/secretary will be viewed favourably)
Experience with SFDC and/or SAP an advantage
Fluent in English and at least one other European language (our most common languages are French, German, Italian and Spanish)
Excellent communication skills and attention to detail required
Proficiency with Microsoft Office suite required
High-growth corporate experience an advantage

111

Contracts Administrator Resume Examples & Samples

BA/BS or equivalent experience required
1-3 years of process/project management experience or other related experience
Experience in a sales or transactional environment preferred
Excellent prioritization, planning and organization skills
Flexibility to work successfully with a wide variety of personal styles and adapt to change
Able to work in a fast paced, high volume environment and manage within multiple deadlines

112

Contracts Administrator Resume Examples & Samples

Prepares contract documentation for assigned Oracle line of business, country, Sales organization or product/service by utilizing approved standard and non-standard options to address all contract variations requested by Sales
Ensures prepared documents are in compliance with Oracle guidelines and policies (including Oracle’s business practices, pricing, licensing and revenue recognition principles) in order to mitigate Oracle's risk
Engages management or other support structures as needed to ensure production of compliant documentation that meets Sales and Customer expectations as well as Deal Management Key Performance Indicators such as output quality and cycle time
Ensures all non-standard contract terms have been appropriately approved by Oracle in accordance with the relevant Oracle Global Approval Matrix and reflect all negotiated commitments. Advises Sales on what approvals are necessary for non-standard transactions
In accordance with pre-defined guidelines, engages with internal business partners to provide clarification on non-standard contract terms. This includes providing interpretation of terms already included in drafted documents as well as providing advice on non-standard terms prior to the finalization of a document. Internal business partners may include (but are not restricted to) Sales, Legal, Revenue Recognition, Business Practices, Tax and Credit
When a Deal Manager is managing a deal, works in partnership with the Deal Manager to ensure that stakeholder expectations and deliverables are met. When a deal is not being managed by a Deal Manager, acts as the primary contact for the contracting process for internal business partners
Maintains knowledge of contract processes, systems, tools and applications
Identifies/anticipates problems and initiates actions to ensure Customer orders are processed efficiently

113

Contracts Administrator Resume Examples & Samples

Manage, update and improve contract database
Prepare, examine, analyze, negotiate and revise contracts
Provide redline recommendation in compliance with Panasonic Corporate Policies
Review, draft, and negotiate Non-Disclosure Agreements, Requests For Proposals, Purchase Orders (PO) and Change Orders
Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, and clarifications
Prepare brief summaries of requirements and other key terms of contracts and amendments
Perform closing activities as needed. Enter contract details and appropriate files in Salesforce
7+ years’ experience in legal profession with 4 years relevant experience with the above duty description and activities
Must be knowledgeable in the law governing contracts, with additional knowledge of lien law, construction law and UCC preferred
Experience in construction projects and associated contracts such as AIA contracts a plus
Experience drafting legal correspondence, conducting legal research and dealing with high-level (internal and external) personnel, including lawyers, business executives and creative professionals
Legal experience should include items such as: Non-Disclosure Agreements, Lien Waivers, RFP Review, and Insurance Requirements
Experience with implementing or improving upon processes and systems for the contracts function
Tracks and measures results against external best practices
Excellent team mentality and ability to model collaboration in building plans and strategies to enhance organizational clarity. Adapts style to enable optimal team performance
Strong personal and professional values, impeccable integrity and the energy level and stamina required to meet the demands of the position
Strong PC skills, including Microsoft Word, Adobe and Microsoft Excel

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Contracts Administrator Resume Examples & Samples

An understanding in reviewing and analyzing terms and conditions of contractual instruments
An understanding of identifying liability, risk and intellectual property issues and propose solutions
Excellent written and oral communication skills, including a basic knowledge in negotiating basic terms and conditions of contractual instruments

115

Contracts Administrator Resume Examples & Samples

Intermediate proficiency with the MS Office Platform
Possess excellent interpersonal, oral, and written communication skills
Demonstrates basic knowledge of construction processes and terminology
Ability to prioritize and manage multiple tasks with a minimum of supervision
Ability to prioritize work to accommodate deadlines
Ability to multi-task in an ever changing environment
Construction experience is required

116

Contracts Administrator Resume Examples & Samples

Prepare, review, edit, and administer software license, maintenance, SaaS, and professional service contracts
Support Sales Team in delivery of simple to complex contract documents, which will involve learning Ellucian-required contracting principles and procedures as well as state and international requirements
Apply an in-depth understanding of contract terms and conditions to software, services, and maintenance contract requests, which will include learning and enforcing complex pricing requirements
Utilize SalesForce to assign, monitor, and track contracts from cradle to grave, which will involve interfacing with different Ellucian teams at different times (e.g., Sales, Finance, Legal, Maintenance, Product Management)
Triage initial requests for client-proposed edits to standard contract language
Develop familiarity with Ellucian and third party product offerings (perpetual, term, annual, and SaaS software as well as professional services), then utilize that familiarity to enforce pricing requirements across a client base that ranges from small private institutions to major public universities on a global scale

117

Contracts Administrator Resume Examples & Samples

Minimum 5 years of experience with legal review, risk analysis and drafting of commercial contracts
Experience with public and private sector engineering and construction procurements and contracts
Paralegal Certification, or equivalent experience as a commercial contract administrator
Other Skills/Abilities
Experience with environmental engineering or remediation contracts strongly preferred

118

Contracts Administrator Resume Examples & Samples

License contract interpretation
Negotiations and administration of licensing agreements including extensions, new business, invoicing, credit holds, receivable issues and consolidations
Drafting and negotiate standard and non-standard contracts
Acting as a liaison between consultants, credit, license, tax, business practices, revenue accounting, and customers to resolve contractual and consulting business issues
Validating all aspects of contract packages for accuracy and compliance with Oracle’s Business Practices and Consulting Business Approvals/Process while maintaining customer satisfaction and responsiveness
Submitting contract order packages to revenue accounting for order processing and project funding
Anticipating problems and initiate actions to ensure customer orders are processed efficiently
Preparing contract status reports
Languages: Hebrew and English – written and verbal
Organized, detail oriented, and time management skills
Experience in drafting and negotiating complex commercial contracts
Proficient in Email, MS Word and Excel
Legal degree or BA in Business Management from a university or accredited college
1-2 years experience in operational position in a high tech company or internship in the high tech division of a law firm

119

Contracts Administrator Resume Examples & Samples

Act independently; decision making within Company policy
Computer efficiency, especially Word and Excel
Time management: ability to organize and manage multiple priorities
Commitment to Company values
Fluency in Spanish strongly preferred
BS/BA degree in Business or Finance
Five years related experience with Contract Administration of financial instruments (emphasis on equipment leasing a plus) and knowledge of governing laws within the United States

120

Contracts Administrator Resume Examples & Samples

Preparation and distribution of legal related response for proposals (RFP’s), bids, and contract modifications
Negotiates customer related agreements under the guidance of the legal function
Analyzes contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations and corporate policies
Prepares and administers routine correspondence and contract documentation to ensure timely and coordinated submittal
Requests or approves amendments to or extensions of contracts
Prepares, organizes and maintains contract records and files documenting contract performance and compliance, reports progress and utilization of contracts
May conduct research to support contract audit and or facilitate business trends
Advises all concerned parties of contractual rights and obligations
May coordinate with sales department, production and shipping department to implement fulfillment of contract requirements
May act as liaison between company and customer
Makes recommendations based on knowledge of the law governing contracts
Needs to be conversant with regulatory, legislative and industrial changes to make sure if changes are needed to contracts, they are done within the required time
The contract administrator acts in liaison with management throughout the company hierarchy to gather and analyze data and provide necessary information
Recognizes and recommends new trends and requirements
Manages the contract database, which is used to track and analyze contracts
Responsible for managing client-specific contracts and providing counsel for maintaining the quality of contracts for the company
Review and provides oversight for all existing contracts by inspecting the contract database and developing standard and appropriate use of language for various documents

121

Contracts Administrator Resume Examples & Samples

Manage and administer the flow of contracts into and through the company’s contract lifecycle management tool
Read and assess contracts and background information, and assign appropriate resources to contract reviews according to the company’s policies and procedures
Maintain accurate and current contract data and workflows
Serve as the primary point of contact between individuals in need of contracts (across the company’s procurement, sales and other corporate functions) and personnel in the Legal department responsible for the review of those contracts
Be a trusted business partner providing timely and helpful responses to requests from internal customers
Serve as a primary point of contact for individuals and executives seeking information about the status of contracts both prior to execution and during the contracts lifecycle
Train individuals from other business units on the use of the company’s contract lifecycle management tool and on company policies for contract review and approval
Participate in maintaining standardized contract templates, playbooks and internal knowledge management resources
Participate in the development and improvement of policies and processes for processing and administering contracts
5 years of relevant work experience (or 3 years plus a JD degree) or equivalent
Experience with the Novatus Contract Management Solution or comparable contract lifecycle management tools
Ability to read and understand contracts, and a good understanding and working knowledge of common contractual issues associated with commercial agreements
Excellent written and verbal communication skills and attention to detail
Strong organizational skills and the ability to effectively prioritize demands under time pressure and on short notice
Experience interacting with lawyers, paralegals, business people, engineers and executives, preferably in a large, multinational, high-tech company
Proficiency with Microsoft Office and SharePoint

122

Contracts Administrator Resume Examples & Samples

Primary liaison between the legal team and the global sales team, regional consultants and prospective clients
Facilitate the preparation, delivery, and processing of client and vendor contracts and related documentation
Maintain and update contract templates
Participate in contract negotiations with prospective clients
Initiate and execute legal team projects, including optimizing contract process and updating workflows
Analyze, interpret and communicate contract terms both internally and externally
Provide direction to internal teams related to contracts, compliance and commercial matters
Partner with other internal teams to manage client-related data in internal systems
Report directly to the Eze Software attorneys
Train, coordinate and supervise legal intern(s)
Bachelor’s degree with a strong academic record
Self-starter, strong organizational skills, follow through, and ability to multi-task a must
Ability to work well under pressure in a fast-paced environment
Commitment to maintaining and improving internal processes
Strong analytical and problem-solving skills with excellent attention to detail
Strong individual plus team player
Highly proficient with all Microsoft Office applications (Word, Excel, Access, Outlook, etc.)
Prior experience with Salesforce is desirable but not required; ability to learn and adapt to various document and database formats is essential
Two plus years’ experience in contract management and/or prior legal or paralegal experience

123

Contracts Administrator Resume Examples & Samples

Manage expiring contracts, renewals and cancellations for all incumbent suppliers
Draft and develop new agreements and contract amendments of varying complexity based on established templates
Create contract abstracts that identify major highlights of the contract including spend and legal changes
Manage new supplier onboarding including JLL system setups, supplier rollout and transition support
Administer and maintain supplier files, contracts, amendments, letters and other documents
Validate contract questions and requests for account team including facility managers
COI management for new and existing suppliers including validation of all applicable insurance requirements and expirations
Manage contract filing system including tracking expirations, methodologies and contact information
Contract issue resolutions
Manage supplier risk monitoring via Avetta supplier qualification portal
Establish relationship with Corporate Legal and Risk Management to ensure all contractual conditions comply with standards
Purchasing and/or Supply Chain Management or Business Degree
2 – 5 years’ experience
Excellent Inter-personal skills, organization skills, strong analytical ability
Self-starter, pro-active and require a minimum level of supervision
Excellent Customer Service, oral and written communication skills a must
Proficient in all MS applications, particularly Excel and Power Point, experience with ERP systems a plus
Contract Law Knowledge a plus
Tactical and strategic abilities necessary to successfully complete daily Sourcing and Contract duties
Ability to work well under tight project timelines

124

Contracts Administrator Resume Examples & Samples

Review, issue, and negotiate nondisclosure agreements, teaming agreements, and subcontractor agreements
Review government and commercial solicitations and prepare proposal responses to include cost estimates and cost volumes Review contract award documents
Advise operational staff on contracting issues, risk mitigation issues, and pricing strategy
Administers a variety of contract types (Cost Plus, Fixed Price, Time & Materials,etc.)
Oversee Indefinite Quantity/Indefinite Delivery contract vehicles
Prepare for and participate in government contract compliance audits
Prepare closeouts
Maintains and updates various logs
May provide guidance to less-experienced contracts administrators
Monitors the evaluation of bids and selection of suppliers
Assures compliance with company procurement policies and procedures, and performs required audits and reporting activities
Bachelors degree, or an equivalent combination of education and relevant experience
5-8 years experience in Government (DoD/Federal) and commercial contracting
Position requires a thorough understanding of FAR/DFAR requirements
Strong proficiency with Microsoft Word and Excel
Knowledge of Deltek CostPoint
Must have experience with GSA Schedules, CPSR, CPFF, FFP, T&M and IDIQ contracts
Requires the ability to manage large and varied workloads and participate in large, complex proposal efforts
Excellent communication skills, team skills, and attention to detail
Able to work in a fast paced, deadline driven environment

125

Contracts Administrator Resume Examples & Samples

3+ years’ contract preparation, review and negotiation
Ability to prioritize multiple tasks in order to meet tight deadlines is critical
Self-motivated with desire to work in a team environment
Superior assertiveness and diplomacy
Proactive positive attitude in a fast-paced environment
Spanish/English Bilingual skills, as well as other language skills

126

Contracts Administrator Resume Examples & Samples

Manage the purchase order to payment process for the Lubes team. This involves issuing purchase numbers, processing invoices (keeping copies of the processed documents so all can access them electronically), receipting the goods, sending off the documents to Accounts Payable, and following up on payment queries when necessary. This service is to be supplied to the Sales and Marketing team predominantly. The notable exception is that all purchase orders relating to trade loans and small equipment offer will be the responsibility of the Trade Loan Administrator
Manage the Optic administration on behalf of Marketing. Optic is the global system which tracks marketing spend, or ASP, against plan. This involves inputting the spend as provided by the various Marketing team members, and inputting the plan annually
Manage the contracts repository for all Lubes customer contracts (workshops, B2B, high street, distributors). This entails managing the electronic filing into the repository, as well as filing the physical hard copy of the contract. This responsibility has nothing to do with the negotiation or signing or approval process, it is around administration and monitoring of existing contracts on behalf of the Sales team, as well as ensuring compliance with contract legislation such as the Protection of Personal Information Act (POPIA). Additionally, this role checks compliance with any templates as given by Legal
Manage the stationery of behalf of the Lubes team
Manage the defensive driving certificate database for the Lubes team, sending out reminders 2 months before expiry to the relevant individuals. Escalate non-compliance to the appropriate line manager
Assist with travel arrangements
Assist with projects, conference arrangements, workshop arrangements, and so on

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Contracts Administrator Resume Examples & Samples

Bachelor's degree in Business/Purchasing/Supply Chain, preferred
Minimum of 1 – 3 years of experience in similar role and function
Effective Inter-personal skills and organization skills; strong analytical ability
Solid communication skills – oral and written
Excellent PC skills, proficient in all MS applications, especially MS Excel

128

Contracts Administrator Resume Examples & Samples

Manage and assign all requests for Legal assistance from asklegal@aligntech.com within 24 hours of receipt. Must have ability to analyze the request, assign to correct member on Legal team and load balance the assignments so Legal team members do not get overwhelmed with too many requests at one time
Manage contracts database (CLM). This will entail entering all contracts from a worldwide basis into the database. Entries will include, but not be limited to, vendor name, effective date, termination date, renewal reminders, contract value, and assignment provisions. Candidate will need to be able to read and understand contracts and interpret provisions such as assignment and renewals and rights to terminate in order to enter the data correctly
Ensuring appropriate approvals are obtained prior to closing out a contract in the database. This will involve triggering the approval process, analyzing whether the system has selected the right path of approvals for approval, and ensuring all approvals are complete
Ensure all contracts are fully executed before entering into the database. This will entail working with executive team members to obtain signature
Filing, administrator duties, preparing contract folders and labels, saving electronic versions on Legal internal system
Work on basic contracts such as renewals, NDAs, Consulting Agreements. The position requires independent contract negotiations and ensuring agreements are consistent with the business objective and legal guidelines
Ability to communicate clearly in e-mail communications
The position requires extensive interfacing with internal departments and works closely with Purchasing
The position requires effective fulfillment of objectives and deadlines assigned to the group
The position requires compliance with all safety policies, practices and procedures
The position requires active participation to achieve departmental and company goals
The position requires other duties as assigned
Excellent grammar and proofreading skills
Accurate, detail oriented
Ability to provide high quality product in a timely manner
Efficient, effective and well organized
Excellent, professional communication and telephone skills
Efficient in the Microsoft Office (Word, PowerPoint, and Excel)
Preferred 4-6 years of experience in the contracts field, including the development, analysis and negotiation of contracts; paralegal certificate or Bachelor degree preferred
Required 2+ years of law firm experience or in-house legal department experience
Physical Demands: While performing the duties of this job, employee is occasionally required to stand, walk, sit, and use hands to handle objects and tools; reach with hands and arms, talk and hear. Employee must occasionally lift and/or move light to moderate weight. Specific vision abilities required by the job include close vision and the ability to adjust focus
Work Environment: The noise level and temperature in the work environment is usually moderate

129

Contracts Administrator Resume Examples & Samples

Work with Project Managers to ensure timely and accurate payments to subcontractors
Construction background a plus
Good computer skills – Familiar with MS Office
Good writing and verbal communication skills
Need to have attention to detail
Valid driver’s license and clean driving record
The ability to pass a pre-employment drug screen

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Contracts Administrator Resume Examples & Samples

Education: High school diploma or equivalent required. Bachelor’s degree preferred
Experience: 2 - 4 years of experience in contracts administration. Experience in a commercial aerospace environment preferred
Level: Individual Contributor
Computer Skills: Microsoft Office (Word, Excel, and PowerPoint) are required
Other Skills: Strong written and verbal communication skills
Travel: Willingness and ability to travel domestically is required

131

Contracts Administrator Resume Examples & Samples

Draft, review, assess and analyze all concession, consultancy, construction and, equipment and project Automation & IT supplier agreements
Clearly communicate contractual requirements and other obligations, both internal and external
Together with the Head of Construction and Equipment, prepare and manage contractual and commercial strategies
Administer all project contracts: contractual changes, variations, claims, disputes and commercial functions
Endevour to prevent disputes through proactive contract management, and provide advice on the resolution of disputes when they occur
Identify and monitor contractual and commercial risks and opportunities within the project
Implement and maintain relevant contract and commercial administration systems and procedures, such as
Change, variation, claim, dispute registers
Correspondence registration
Cashflow
Payment certification
Liaise with the authority compliance / permit team, to ensure all contractual permits and approvals are in place for the timely delivery of the project
Provide input and assistance (where required) on all APMT’s internal / external reporting obligations
Liaise with relevant disciplines within APM Terminals on contractual and commercial matters
Identify and suggest improvements to APMT standard forms of contract and future activities

132

Contracts Administrator Resume Examples & Samples

Strong proofreading and editing skills
Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
Ability to manage heavy workload and aggressive timelines, prioritize tasks and assignments, and work well under pressure
Ability to communicate tactfully and effectively with Legal Department colleagues, internal business clients, and third party vendors/partners
Must be detail-oriented, self-motivated, a quick learner, and have a strong work ethic
Exercise sound judgment in escalating issues to BioMarin in-house counsel

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Contracts Administrator Resume Examples & Samples

Bachelor's degree from accredited college/university
Must have strong skills with MS Office Suite of products
Must be able to obtain a Security Clearance
Must be able to travel as required
Must be able to work any shift, weekends, and overtime as required

134

Contracts Administrator Resume Examples & Samples

Administer supplier contract renewals, terminations and updates through the contracts system with a focus on quality standards and production metrics
Work system exception reports on a daily basis and utilize reporting to identify possible quality issues
Proactively identify customer price file discrepancies and work to resolve
Proactively work with suppliers to ensure compliance with agreements, specifically the timeliness and completeness of information. Responsible for the escalation of compliance issues
Minimum 3 years related business experience in Financial Services, Accounting, Financial, or Wholesale Drug industry
Experience should involve transactional processing, reconciliations, monitoring customer compliance,
Problem solving, research and analysis
Demonstrated ability to identify gaps in business operations and offer potential solutions
Proven track record in successfully maintaining key accounts, as well as research and analysis capabilities

135

Contracts Administrator Resume Examples & Samples

1-2 years paralegal or equivalent experience
Understand and Adhere to all Corporate Policies to include but not limited to ACI Code of Ethics and Global Information Security
Prepares customer license and services contracts and agreements, non-disclosure agreements, contractor agreements and other agreements using templates drafted by Senior Counsel and under the direction and supervision of Manager and internal counsel. Facilitates the process of contract execution, including internal notification of executed contracts
Reviews and researches existing contracts and agreements
Establishes and maintains system of record keeping for contracts and agreements pursuant to Company guidelines. Ensures CRF compliance with written contracting process

136

Contracts Administrator Resume Examples & Samples

Impeccable integrity/ethics
Strong administrative ability
Team orientation
Good communication (verbal & written)
Document management (online & offline)
Methodical and accurate filing ability

137

Contracts Administrator Resume Examples & Samples

Liaises with other teams to manage the departmental accruals/accounts
Previous experience within a similar, legally based administrative role (previous work as a legal PA/Secretary will be viewed favourably)
Strong German/French language skills

138

Contracts Administrator Resume Examples & Samples

Creates, within limits, contracts, agreements and bid documents for current University system projects; provides expertise and guidance regarding the submission of contracts to departmental administrators and other support staff; determines the proposal’s appropriateness
Works with contracting agency and University users of services to establish and administer procedures for contract administration
Tracks all documentation associated with each bid, contract or agreement and ensures timely processing of materials and completion of each phase
Researches expanding and changing federal, state, and University laws and requirements and their effect on bids, agreements and contracts
Prepares Request for Qualifications and Request for Proposals prior to award of contract
Assists project managers and consultants as needed

139

Contracts Administrator Resume Examples & Samples

Draft standard and non-standard contracts. Assist Sales with commercial contract interpretation and administration of agreements
Act as a liaison between Finance, Legal, Compliance, other groups across Oracle, and Sales to resolve contractual and business issues
Validate all aspects of contract packages for accuracy and compliance with Oracle’s business policies and processes while maintaining customer satisfaction and responsiveness
Anticipate problems and initiate actions to ensure customer orders are processed efficiently
Excellent written & Oral English skills, interpersonal, and analytical communication skills
Organized and attention to detail
Experience in contracts, commercial, or equivalent
BA/BS degree; *Paralegal Certification or equivalent years of experience
Experience in drafting contractual documents

140

Contracts Administrator Resume Examples & Samples

Prepare and negotiate RFQ's
Analyzing price proposals, financial reports, and other information to determine reasonable prices
Evaluate and monitor contracts
Preparing status reports, clarifying discrepancies that may exist in paperwork or work scope
Responding to customer requests
Must be able to multi task in a fast paced environment
Must have excellent negotiating skills
Dependable, hardworking, and customer focused
Must be proficient in Microsoft Office Applications - Word, Excel, and Outlook

141

Contracts Administrator Resume Examples & Samples

Ensure contract compliance and contract administration; develop initiatives to increase profitability and cash; establish and maintain excellent customer relations, both internally and externally; and develop business strategies for new business opportunities
Advise management of contractual rights, obligations and risks
Compile and analyze data; and maintain historical information
Manage, participate in and/or conduct contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
Team with the Operations and Business Management teams to monitor, assess and accurately report, both internally and externally, on Project cost, schedule, risks and opportunities
Participate in proposal preparation as an integral member of the team with special emphasis on reviewing contract terms and risks, contributing to pricing strategy and assisting the PMO to develop mitigation strategies for proposal submittals
Oversee the evaluation of contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations
Ensure communication is maintained for timely contract execution by the parties
Ensure final contract documents are consistent with agreements reached at negotiations
Assist in training about contract practices and negotiations to company personnel
Be responsible for multiple task orders, contracts with varied contract types

142

Contracts Administrator Resume Examples & Samples

Effectively develop both oral and written communication with the internal and external customer
Learn, understand and display skills in company programs, policies, and procedures
Understand contract structures and types (i.e. FFP, CPFF, CPAF, FPIF, T&M) and differentiate between levels of risk associated with these structures
Review all assigned proposals and bids to ensure the most beneficial terms and conditions, including terms of payment, and profit achieved
Utilize a cross functional network to support the ability to analyze and prepare contracts documents
Participate, as necessary, in meetings to provide internal and external customer with current status and to ensure understanding of contractual commitments and/or issues
Assist in collection of over-aged payments, as required, and ensure and coordinate timely contract close-out
Maintain customer relationships based on professionalism, responsiveness and ethical conduct
BS/BA degree in Contract Administration or other applicable field, or equivalent years of experience
0-2 years of Contracts experience with Government or Department of Defense (DoD) contracts, commercial contracts, and Defense Contract Management Agency (DCMA)
Knowledge of FAR, DFAR, ITAR, etc. and/or equivalent government regulations based on experience
Skilled in the art of communication, analysis, negotiations, evaluation and presentations, including respectful and professional behavior demonstrated at all times
Proficient in Microsoft Word, Excel, PowerPoint, and Project
This position requires the ability to obtain and maintain a Secret clearance
Knowledge of intellectual property
An organized and systematic approach to task management that enables timely closure of actions

143

Contracts Administrator Resume Examples & Samples

Manage customer, distributor, manufacturer’s representative agreements and other sales-related legal documents. Facilitate the negotiation, update, exception and termination processes with sales and other internal departments
Distribute contracts and maintain all corporate contract files and logs
Serve as liaison with corporate Legal department
Coordinate completion of non-disclosure agreements for Sales
Coordinate the North American sales office leases. Confirm and process lease statements for payment. Maintain sales office lease log and provide documentation to sales directors related to expiring leases. Assist in the opening/closing of sales offices
Assist in administering the global sales incentive program for KEMET’s direct sales team
Process monthly commission reports for the company’s manufacturer’s representatives and distribute commission checks
Assist in researching and assigning customer codes for new customers or customers which change ownership. Manage/communicate the change process to all internal departments
Assist with the completion of customer-requested supplier certifications

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Contracts Administrator Resume Examples & Samples

Responds to simple and moderately complex RFP’s including analyzing operational and financial feasibility, ensuring internal/external compliance, and assisting field management in making business decisions. Coordinates the preparation and production of RFP’s and ensures their accuracy and completeness
Prepares and negotiates agreements with contracting agencies/payers. Provides input to field management to enable assessment of operational and financial feasibility
Develops and writes original contracts, letters and other documents
Consults frequently with contracting agencies regarding RFP/contract preparation. Interacts with Risk Management, Clinical Services, Law, Regulatory, and other departments, as appropriate, on issues requiring their assistance/intervention
Prepares projects by obtaining support information and data from various sources (branch personnel, regulatory department, contracting agency, etc.)
Ensures accurate and timely entry of information into department database and adherence to department policies and procedures regarding processing of projects
Conduct Operations/Sales inventory review calls to resolve outstanding project issues
Interacts with internal and external customers with a high level of customer service responsiveness
Adheres to and participates in Company’s mandatory HIPAA privacy program/practices and Business Ethics and Compliance programs/practices
Reviews and adheres to all Company policies and procedures and the Employee Handbook
Associate's degree in Marketing, Business Administration or the equivalent plus a minimum of 2 years proposal writing/negotiating experience
The ability to prioritize projects and work under deadlines also required

145

Contracts Administrator Resume Examples & Samples

Associate's degree in Marketing, Business Administration or the equivalent
Minimum of two years proposal writing/negotiating experience
Ability to prioritize projects and work under deadlines

146

Contracts Administrator Resume Examples & Samples

Oversee the preparation and revision of contracts that involve the purchase of IT goods and services
Coordinate IT contract workflow and lifecycle – from contract selection, contract negotiation and execution, through extension, amendment, termination and retention for various business functions
Oversee administration of contract approval process from negotiation till execution
Work with vendors to obtain agreement on basic standard terms and conditions
Prepare contract briefs and revisions summarizing contractual requirements
Track authorizations and correspondence
Manage and maintain IT contract database and assist with database support for other contract managers and other business functions utilizing the database
Prepare contract change notices, monitor contractor network access, including the reporting and status of contractor and owner deliverables
Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules etc
Prepare and disseminate information to appropriate employees regarding contract status, facilitate contract meetings
Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations (i.e. SOX compliant)
Track internal and external correspondence and associated follow up deadlines
Analyze and mitigate contractual risk
Provide contract summaries and ensure contract execution in accordance with company policy
Interact and communicate effectively to all levels of the internal organization, including executives and with external vendors
Bachelor’s degree in Business or related field required
Minimum 6 years of experience in related field
Excellent verbal, written communication, problem solving, and decision making skills Must be self-starter, detail-oriented, ability to prioritize assignments and meet deadlines Must have intermediate or above working knowledge of desktop computer applications including Microsoft SharePoint, Excel and Word
Prior experience in ticketing systems (i.e. BMC Footprints) a plus
2-4 years of PeopleSoft ERP experience a plus

147

Contracts Administrator Resume Examples & Samples

Collaborates with Program Managers to ensure contract integrity is maintained and followed
Reviews estimates of material, equipment, production costs, performance requirements, and delivery schedules to ensure completeness and accuracy per the agreed upon contract
Serves as the liaison between the customer and Triumph while administering the contract in relation to fulfillment obligations
Maintains contract and contractor status databases
Assists in developing shop priorities based on customer requirements by effectively coordinating with the planning department
Compiles data for preparing estimates
Contributes to team effort by maintaining a positive outlook
Complies with all company policies and procedures, including safety requirements
Other duties as assigned to ensure customer needs are met
Bachelor’s degree in Business or related field or the equivalent years of experience and education
Two (2) to five (5) years’ experience in a business or contract administration role

148

Contracts Administrator Resume Examples & Samples

Handles day-to-day administration of established software contracts, including generation of pre-renewal notices and renewal invoices for assigned accounts on a monthly basis
Maintains knowledge of company pricing and licensing policies and articulates such policies to customers and other internal staff
Prepares fee quotations and invoices related to customer hardware upgrades, increases in number of users, and conversions of operating systems pursuant to the customers’ contractual terms and conditions
Reviews and determines acceptability of customer purchase orders related to license renewals and/or other changes in existing licenses; addresses unacceptable terms and conditions, involving more senior Contracts staff or Legal staff as warranted
Provides direct support to internal sales staff as well as external customers. Develops and maintains positive relationships with both internal and external customers
Maintains thorough working knowledge of all applications, computerized systems and internal processes related to the renewal and maintenance of software licenses
Interfaces with the Finance Department and external customers to identify and resolve accounts receivable issues
Works with Technical Support, Sales, and other Contracts staff to share customer intelligence and contribute to optimum account management
Performs other duties, as assigned
Hours for this position are 9:30 am - 5:30 pm*
Bachelor’s degree preferred in Business or related field
Requires a minimum of 2 years of experience directly supporting internal and/or external customers

149

Contracts Administrator Resume Examples & Samples

Bachelor's degree with at least 5 years of experience in contracts administration or 8 years of contracts administration experience with some of that time in a government cost accounting environment
Solid knowledge of the Federal Acquisition Regulation (FAR); Defense Federal Acquisition Regulations (DFAR), related federal and state legislation and regulations
State and Local experience is a plus

150

Contracts Administrator Resume Examples & Samples

Review and send for executeion all contracts and send executed contracts to appropriate parties
Lifecycle management of contracts, addendums and other legal documents through the use of existing database and workflows to be migrated to new comprehensive software solution. Maintain detailed and organized paper and electronic files of all legal documents, and related process documentation
Train and update associates, under the guidance of Legal Counsel, including sales teams and account managers on best practices, policies, changes and updates to terms and conditions and other standard contracts for the company
Review requests for proposals for compliance with WEX contracting principles and guidelines
Promote awareness and understanding of the contract review and management process
Lead project to implement new contract management software solution to include assembling team, developing charter, building consensus on scope and RAPID methodology, supporting milestone completions, reporting on progress, and monitoring implementation/performance
Bachelor’s degree in business or a related discipline
Must pass a successful background investigation
Strong technical skills (more than proficient)
3+ years’ experience in office administration or contract management or a related position
Ability to work independently, yet still be team-oriented
Strong leadership skills, including demonstrated strength in project management, experience working on process improvement and ability to manage multiple, conflicting priorities
Ability to apply strong problem solving skills and excellent judgment to develop practical, business-oriented solutions
Ability to build strong internal relationships that foster open communications and to act as a resource on the contract lifecyle to business units
Flexible to work in dynamic, fast paced environment

151

Contracts Administrator Resume Examples & Samples

Participate and contribute to the “cradle to grave” contract management process from early involvement with developing the scope of work, RFP process, contract negotiation, contract award, contract maintenance, through contract closeout
Review contracts to identify the key contract rights and obligations, prepare a contract summary, ensure that all Company and Contractor requirements are defined, summarized and scheduled
Work with operations to draft and process customer contracts and change orders
Interface with MS Dynamic accounting system and workflow/document management system to ensure accurate documentation for the use of billing and accounting operations – with the drive towards continuous process improvement
Collection, compliance review and tracking of insurance certificates for contracts
Coordinate with project managers on contract process, documentation, scope clarification schedules and pricing
Assist subcontracts administrators in the preparation of bid documents for subcontractors
Ensure adequate systems of internal control and review exist and are documented. Responsible for periodic updating of such documentation
Ensure accurate financial project closeout and accurate documentation

152

Contracts Administrator Resume Examples & Samples

Lead the development and management of business/price proposal volumes to address requirements, and mitigate risk consistent with sound business practices, company policies, and government regulations. Maintain all required business volume documentation, including internal compliance matrices as well as RFP required documentation
Work with pricing analysts to develop pricing strategies
Identify RFP items of risk to stakeholders and properly resolve/mitigate risks, with oversight, with the company's best interests in mind
5 years of experience in contracts administration or 8 years of contracts administration experience with some of that time in a government cost accounting environment
Knowledge of various computer programs (e.g. Word, Excel)

153

Contracts Administrator Resume Examples & Samples

Strong working knowledge of Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint
Integrity and discretion in handling confidential information and in dealing with professionals inside and outside the company
Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
Desire and aptitude for learning new concepts quickly
Ability to work in a highly ambiguous environment
Experience working in a start-up environment
Experience in reviewing commercial contracts
Ability to work independently while being able to contribute successfully to cross-functional teams

154

Contracts Administrator Resume Examples & Samples

Minimum 5 years of experience in commercial/contract administration environment
Minimum 3 years of experience on major infrastructure programme during construction phase
Minimum 5 years of experience in civil infrastructure industry
Minimum 2 years of experience in the employ of an engineering consulting firm
Extensive knowledge of the programme development cycle (engineering, procurement and construction) and understanding of construction sequencing
Resolution of disagreements through negotiation
Commercial letter writing
Particular conditions writing
Progress report writing
Commercial risk assessment and mitigation
Preparing estimates of construction costs
Measurement of building quantities for bill preparation and final accounts
Drafting Bills of Quantities
Site visits and site measurement
Participating in progress meetings
Preparing valuations for issue of interim payment certificates
Preparing and concluding final accounts
Participating in tender evaluations including comparison of bids
Must be able to demonstrate knowledge of the administration of construction contracts
Experience working in the employ of a major international construction contractor is an advantage
Minimum BTech in a related field, i.e. Engineering, Quantity Surveying, Business, Finance, Accounting and Member of professional organisation

155

Contracts Administrator Resume Examples & Samples

Assists in reviewing bids and proposals to ensure they meet company policy and customer solicitation requirements
Assists in identifying contract issues and developing solutions
May be required to make brief internal presentations
May provide direction to support staff
Typically requires a bachelor’s degree in business administration or a related discipline. May substitute equivalent experience in lieu of education
Working knowledge of SAP specifically Sales Orders is preferred
Interest in Business Information Systems and working with Information Technology Departments is preferred
Must have a basic understanding of contract principles, theories and concepts and a general understanding of practices, techniques, and standards
Must be customer focused and possess: (1) the ability to follow policy and procedures as well as detailed instructions; (2) good verbal and written communication skills to accurately document and report findings to a limited audience; (3) good interpersonal skills to effectively interface with all levels of employees; and, (4) good computer skills
Ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required

156

Contracts Administrator Resume Examples & Samples

Responsible for collecting all Travel Product contracts
Responsible for ensuring the Travel Products teams are able to see any contract they need in a timely manner
Responsible for accurate input of key data from the contracts into the contract management system
Actively partners with the Legal department to ensure they are positioned appropriately in the contract flow
Responsible for ensuring applicable renewals are handled appropriately
2+ yrs paralegal, administration or contract experience required
2+ yrs Administrative assistant or data entry experience required
Excellent oral, written and interpersonal communication skills
Ability to read and understand contract language
Ability to accurately input key data into a software program following proscribed guidelines
Must be able to work in a fast paced, ever changing environment with a sense of urgency
Strong ability to multitask, excellent organizational and analytical skills with attention to detail
Ability to solve routine and complex problems following established policies and procedures
Effectively able to champion and create a positive atmosphere
Ability to create and maintain consistent processes
Ability to problem-solve quickly and efficiently
Ability to act upon instructions with minimal guidance
Proactively able to prioritize business needs
Detail-oriented, process and deadline driven
Ownership/Accountability mentality
Ability and willingness to perform other duties as assigned

157

Contracts Administrator Resume Examples & Samples

An understanding of business processes and workflow charts
Very good communication skills on a verbal and written level
Excellent customer service interfacing skills
Ability to organise workload and identify business priorities
Proficient in the use of: Microsoft Outlook; Word and Excel (the ability to use and understand pivot tables within Excel is essential); experience of using SharePoint is desirable
Very good planning and organisational skills

158

Contracts Administrator Resume Examples & Samples

Graduate with 3+ years of experience preferably in a customer support team
Experience in service agreement and/or order administration will be an advantage
Literacy in various PC applications & Microsoft office tools is a must
Proficient in MS Excel and have a willingness to build on existing skills and learn new applications
Experience in SAP will be a clear benefit
Proactive in nature & take initiatives
Possess good understanding of business processes
Work in a fast paced environment and comply with tight deadlines
Successful record of communicating with internal and external customers
Strong problem identification/analysis and solving skills
Demonstrated process improvements
Ability to consistently meet deadlines without close supervision and management follow up
Flexible (should be willing to work extra hours/weekends during quarter ends)
Ability to perform repetitive tasks of high volumes with high quality output

159

Contracts Administrator Resume Examples & Samples

Demonstrate a general knowledge of Federal Contracts principles and concepts and understands how to apply them
Develop creative solutions to moderately complex problems using policies, procedures and past experience for guidance
Contribute to the completion of program goals
Compile and tracks contract/program data
Related Bachelor’s degree and 2 years of related experience; OR an AA Degree with 6 years of related experience; or H/S Diploma with 10 years of related experience (including 4 years of exempt experience); or an equivalent combination of education and experience
A cost estimating background will be very helpful to the successful candidate

160

Contracts Administrator Resume Examples & Samples

Developing and maintaining legal department and corporate policies and procedures, with emphasis on contracts
Managing projects for the legal department
Strong Microsoft Office skills and ability to learn and become proficient with internal systems

161

Contracts Administrator Resume Examples & Samples

Administers subcontract agreements, vendor agreements, and service agreements across the full life phase of the agreements — from the pre-solicitation phase to final payment and closeout. This includes, but is not limited to: pre-qualifying subcontractors; preparing requests for quotes; evaluating subcontractor quotes; preparing and executing subcontract documents and associated paperwork, such as insurance and bonding, tracking and reporting subcontractor progress; processing invoices for payment; processing change order requests; maintaining subcontract files; drafting official correspondence; ensuring timely receipt of contract deliverables; and closing agreements
Assists, as needed, with tracking and reporting compliance with contract requirements, e.g. prevailing wage, EEO, and small business participation
Other duties as assigned by supervisor

162

Contracts Administrator Resume Examples & Samples

Complete own role largely independently within defined policies and procedures
Excellent written, verbal, interpersonal, and analytical communication skills
Outstanding organizational skills and attention to detail
Over 2 years experience in contracts, commercial, or equivalent. (Internal reference only)
Experience drafting standard contractual documents
Draft standard and non-standard offline contracts. Assist Sales with commercial contract interpretation and administration of agreements
Participant in projectsand do data analysis
Prepare training package and deliver training

163

Contracts Administrator Resume Examples & Samples

Maintain and organize Contracts Audit Artifacts
Draft, interpret, & manage contract documents in support of Contracts & the Business Unit
Adhere to Import / Export Compliance Requirements
Ensure coordination with the customer program team
Participate in the review and negotiation terms and conditions of customer agreements
Manage Customer demand scheduling and order fulfillment
Coordinate demand effort with Program and Operations teams
Manage financial and operational impacts to the Business Unit
Adhere to and comply with Standard work processes
Respond to customer inquiries in a timely and efficient manner
Disseminate (flowdown) Customer contractual requirements within the organization
Liaison between internal and external customers
Proposal Management
Business Risk Mitigation
Contract Interpretation and drafting
Contract Flowdown to internal organization
Account Receivable Management
Customer Negotiations
Demand Management – Customer Hardware scheduling & tracking
Manage customer interface and correspondence
Minimum 2-5 years of experience in a business or contracts related field
Existing proficiency in Excel, Word, PowerPoint is a must
SAP knowledge preferred

164

Contracts Administrator Resume Examples & Samples

Must be able to demonstrate good planning and organisational skills
Good oral and written communication skills and an ability to communicate effectively with all staff
Must be a self-motivated team player with the ability to work under pressure and to effectively prioritise a number of different responsibilities
Some exposure using/managing a contract management system would be desirable, although training will be provided
An understanding of the principles of contract law is also desirable

165

Contracts Administrator Resume Examples & Samples

Maintains liaison with other departments for order completion
Discusses suitability of different types of aircraft components to meet customer's requirements
Quotes prices and credit terms and prepares sales contracts for orders obtained
Verifies customer's credit rating
Prepares contracts for maintenance service
Appraises aircraft components traded-in on new components
Prepares reports of business transactions and keeps expense accounts
Works with outside sales representatives to keep account activities and literature up to date
Develops and maintains relationships with customer contacts
Investigates and resolves customer problems with deliveries
Attend trade shows as required
Other various duties as needed or as assigned

166

Contracts Administrator Resume Examples & Samples

Proposal Development 3. Pricing and Budgeting 5. FAR/DFAR applications
Administration 4. Dealing with Public/Customers/Coworkers 6. Contract Language
Performance Analysis 8. Data Analysis/Integrity 9. Ad Hoc Reporting
Assists in negotiations with the Contracting Officer’s Representative (COR) for aircraft availability adjustments
Assists in the coordination of consideration letters and identification of arbitration items presented monthly to ACLC and ensures submission before required deadline
Provides guidance to the airfields with regards to the Performance Work Statement and related contract documents
Analyzes end of the month contract performance documents and reports for accuracy and makes recommendations as to necessary corrections if needed to ensure a correct determination of incentive fee for that period reviewed
Reviews contract modifications for impact to current operations and makes recommendations to Director, Contracts
Provides data analysis of contract performance related data, including maintenance execution and flight hours execution
Prepares ad hoc reports related to contract performance data to use in regular statistical/contract performance reports used for company and government briefings
Monitors company and government suspense to ensure compliance by affected personnel
Translates projected yearly flight hours provided by the government into a daily format for maintenance planning, as well as translation to an accounting and calendar month and daily format for trending analysis
Coordinates with Program Managers on required government directed overtime and weekend flying overtime regarding staffing needs. Compiles, reconciles and submits After Action Reports (AAR) on government directed overtime hours expended by field areas to government at conclusion
Follows office policies for handling and safeguarding of company sensitive information
Participates in and/or conducts front-end strategic assessment of business pursuits, proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
Examines and understands Forward Pricing Rates, Cost structure estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
Prepares progress, and other reports; advises management of contractual rights and obligations and means to mitigate contractual/program risks; compiles and analyzes data; and maintains historical information
Prepare bid packages, i.e. RFP's, conduct bidders conferences as appropriate, analyze and evaluate proposals, prepare pre-negotiation strategies with goals and post negotiation memorandum(s), negotiate subcontract special provisions, i.e. payment terms, schedules, etc., select or recommend subcontractors, write awards, issue definitive subcontracts, administer resulting subcontracts
Perform cost/price analysis, negotiations, documentation, purchase order maintenance and interface with functional organizations, and supplier management
Negotiate and coordinate additions, deletions or modifications to contract and/or subcontracts
Sets highest ethical standards for self and others
Provides support in the preparation of budgets and schedules for all contracts and subcontract work and performs and/or assists in financial analyses such as funding profiles, EAC development and variance analyses
Ensures that adequate funding is available through maintenance of accurate records of expenditures, directing preparation of expenditure projections, and submission of timely requests for additional funding to the government
Ensures that projects are completed on schedule and within budget
Frequent contacts with internal personnel and outside customer representatives at various management levels concerning operations or scheduling of specific phases of projects
Follows all safety policies and practices as established by the company and/or regulatory bodies
Must be proficient in MS Office Applications, i.e. Excel, PowerPoint, and Word
Must be able to obtain and maintain a DoD Security Clearance
1 - 3 years’ experience in contracts and/or business analysis preferred
Excellent mathematics [algebra] knowledge and skills
Must possess the ability to interpret technical procedures and or governmental regulations
Ability to make formal presentations to groups
Must read, analyze and interpret common financial reports and legal documents
Must be highly organized
Ability to synthesize and retain information and make decisions according to standard policies and procedures
Can perform a task in the presence of distracting stimulation or under monotonous conditions without significant loss of thought process and efficiency
Must meet strenuous deadlines (e.g., regularly scheduled submissions, request for proposal deadlines, etc.)
Ability to use databases sufficient to perform the job, duties, and tasks associated with the position

167

Contracts Administrator Resume Examples & Samples

Provide direct administrative support to Sr. Director, Negotiators, Specialists and indirectly support efforts of global contracts teams, including preparing documents for execution and processing
Coordinating and planning team and department events
Ability to work with and coordinate activities among a large number of individuals in various departments around the globe
Ability to navigate a competing workflow, set appropriate priorities with clients, and deliver results within agreed timelines
Exercise mature and reliable judgment while enjoying the company's enthusiastic, informal and fast-paced environment
Ability to serve immediately a wide range of client groups within the company by recognizing and responding quickly and pragmatically to urgent situations and demanding clients
Team player with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise
Technical aptitude, including prior experience working with Microsoft Suite (Outlook, PowerPoint, Excel) as well as a contract management system or related systems and tools, a major plus
Experience supporting sales, customer contracts or leadership teams preferred
Bachelor's degree or equivalent combination of education/training and experience
Redwood City, CA is preferred. No relocation monies

168

Contracts Administrator Resume Examples & Samples

The ability to take a lead role, working closely with outside organizations to achieve a common goal
Strong organizational and written/verbal communication skills
Proficiency in Microsoft Office applications is required
A bachelor's degree field (or equivalent additional experience)

169

Contracts Administrator Resume Examples & Samples

Support the Head of Legal & Compliance in embedding the contract management process
Populate contract trackers
Provide support, as needed, during the contract approval process
Collaborate with internal and external stakeholders
Support the contract execution process
Ensure that all contracts are dated appropriately
Upload soft copies of all fully signed and dated contracts on to the Contracts Management System
Archive all original hard copies in accordance with IGM policies
Act as IGM Coordinator
Provide cover for other administrators during periods of absence
Undertake any other duties or projects as requested by the Leadership Team, commensurate with the grade and level of responsibility for this role
Administration qualification or equivalent – desired
Keyboard Skills (RSA II/III)
Fluency in English (verbal and written)
Proven experience working as an Administrative Assistant in a fast paced management office
Ability to demonstrate extreme trust and diplomacy
Proven experience in developing and establishing successful key relationships and delivering excellent standards of customer service
Experience of cross-functional working within a matrix environment
Excellent Microsoft office skills

170

Contracts Administrator Resume Examples & Samples

Responsible for managing primarily DoD contracts (e.g. FFP, CPFF/IF), negotiating contract terms and conditions, and collaboration with internal departments. Assigned contracts may include the administration of large, long-term commercial and/or Engineering Service in support customer requirements contracts including but not limited to cell phone, pager, copier, communication and technology contracts
Monitor performance and make recommendations for improvement when appropriate
Participate in and provide support for assigned Corporate initiatives

171

Contracts Administrator Resume Examples & Samples

Bachelor’s Degree in Business or related field required. Two years of related experience may be substituted for each one-year of education
Minimum of three (3) years experience in an acquisition related field with a minimum of one (1) year at a level of L-3 Contract Specialist
Experience with SCA and DBA contracts is strongly preferred

172

Contracts Administrator Resume Examples & Samples

Maintain integrity and accuracy of the Contract Administration database
Generate reports as required
Work collaboratively with Strategic Sourcing through the contract renewal process and development of sourcing strategies ensuring active and expired product and service contracts are flagged proactively for action Draft simple agreements and letters. Ensure contracts are aligned with appropriate terms and conditions
Assist with maintenance of contract template forms
Support on-going department process improvements
Participation in solution selection and management of contracts administration system
Bachelor’s degree preferred (in business or related discipline/paralegal certificate a plus)
2-5 years of business related work experience
Detail oriented, organized and able to function in a fast paced environment
Knowledge of general contracting terms and language
Ability to analyze, interpret, and negotiate contractual provisions as necessary
Ability to interface directly with suppliers and internal stakeholder
Knowledge of SharePoint and IntraLinks a plus

173

Contracts Administrator Resume Examples & Samples

50%: Prepares company reports including weekly and monthly financial results and presentations for the Executive Management team. Investigates and explains operational and financial variances to budget. Works with Department Managers on budgets and forecasts, including ongoing monitoring of performance and ad-hoc analyses related to their function. May also be responsible for performing accounting process for assigned areas including managing accounts payable, compiling and maintaining accounting data and preparing monthly closing journal entries and reconciliations to the general ledger
20%: Analysis of revenue and expenses, financial modeling, financial forecasting, rate and volume analysis and profitability impact analysis
10%: Prepares fact based presentations that can be understood by both financial and non-financial oriented executives. Must be timely, well-written, and well-grounded in the practical applications of financial theory. Takes complex financial analysis and presents key points clearly and concisely to the leaders of the business
10%: Provides advisory support to department managers on matters pertaining to budget, accounting, and related financial issues and procedures
10%: Identifies, assesses and communicates issues affecting profitability
Displayed ability to work in a dynamic and fast paced environment
Exhibits leadership skills and strong motivation for career advancement
Capable of thinking analytically and creatively
Possesses initiative, confidence, and drive to achieve results without explicit direction or detailed instructions
Strong verbal and written presentation skills
Possesses ability to meet deadlines and handle multiple tasks and projects
Personal and team accomplishments exhibiting pride in work
Demonstrated natural, tenacious curiosity about how and why things are
Individual initiative: works with others to learn continuously, to solve unexpected problems, to break bottlenecks, to challenge the status quo
Continuous improvement orientation
Proficient with EXCEL, Access, Word, PowerPoint

174

Contracts Administrator Resume Examples & Samples

Bachelor’s degree in Engineering or Quantity Surveying from an accredited University
Minimum 10 years of experience in contracts administration at large scale construction projects, managing all aspects of work flow, review, negotiation and execution of contracts involving contractors, subcontractors and suppliers
A QS accredited qualification (preferably RICS or equivalent) is preferred
Ability to manage diversified activities with multiple and competing requirements
Excellent verbal and written English communication skills
Knowledge of the aviation design and construction industry
Knowledge of construction contract language and provisions, strong negotiation skills, capacity to work autonomously

175

Contracts Administrator Resume Examples & Samples

Draft railcar lease contract documentation, ensure execution in advance of scheduled delivery and enter lease contract data into TrinityRail’s electronic order management system to allow accurate electronic tracking of signature status
Review incumbent lease riders to identify unique terms and provide Portfolio Management with an overview of unique terms each quarter
Prepare for, and participate in, weekly cross functional shipment schedule meetings to advise as to signature status of lease contract documentation
Prepare for, and participate in internal lease termination meetings and draft termination acknowledgement letters
Interact with Credit and Accounting Groups for purposes of preparing ancillary contract documentation including but not limited to parent guaranties and default notice letters
Participate in routine monthly audit of lease contract documentation and provide contract documentation and underlying support in response to periodic internal and external audits
Support TrinityRail’s Capital Markets Group by providing executed contract documentation upon request and by overseeing the timely and accurate processing of purchases and sale contract documentation covering leased railcars into TrinityRail’s billing system
Provide support to the Vice President of Pricing and Contract Administration as needed through the preparation and review of Terms & Conditions of Sale and monitor manufacturing schedule to ensure signature in advance of scheduled delivery
Bachelor’s Degree in Business Administration or related field
Minimum of five years’ work experience with primary responsibility in the area of contract drafting
Advanced knowledge of the principles and practices of contract administration
Strong analytic and problem-solving skills
Strong writing skills including the ability to express complex contract terms accurately and concisely
Capable of managing high contract volume and of assuming responsibility of assigned matters from start to finish
Able to prioritize assignments and respond to deadlines
Strong Microsoft Office Suite skills (particularly Word and Excel)
Transactional paralegal experience, JD or prior employment within a corporate legal or contract administration department
Finance background
Intermediate understanding of Insurance / Risk Management terms and concepts
Advanced-level Excel skills
Prior experience with electronic order and invoicing systems such as EOS and TAS
Prior project management skills

176

Contracts Administrator Resume Examples & Samples

MRICS status as minimum. This is non-negotiable
Degree in Quantity Surveying from recognised university
Minimum of 7-10 years’ experience
Must have consultant and/or client background for minimum of 2 years'
Knowledge in the use of QS software CATO or similar is required
Demonstrate strong interpersonal, communication and presentation skills
Possess good project background and proven English language technical writing ability and skills

177

Contracts Administrator Resume Examples & Samples

Multiple public sector projects
Tender management
Sub contract management in CHEOPS
Preparation, management and evaluation of tenders
Evaluation and accurate management of sub contractor contracts and requirements
Assist in finalisation of the procurement schedule
Cost management
Administration of sub contracts, invoices and payments in CHEOPS
Administration of budgets
Site inspections and WHS compliance
Demonstrated experience in a Contracts Administration/Management position on significant commercial projects
Previous experience of managing major tenders
Strong knowledge of contract documents, including general terms, special conditions, scope, precedence, progress claims and variation assessments
Sound knowledge of schedule of rates management
Strong commercial acumen and ability to control costs
Strong skills with construction management and accounting software such as CHEOPS or similar
Tertiary qualifications

178

Contracts Administrator Resume Examples & Samples

Bachelor’s degree, Paralegal, or equivalent degree and related experience required
Highly proficient in Microsoft Office and general PC skills
Minimum of 2 years of contract experience, preferred

179

Contracts Administrator Resume Examples & Samples

Customer focused with desire and capability to achieve win /win outcomes
Able to multi-task and work under pressure
Comprehend and apply complex information
Ability to negotiate and persuade

180

Contracts Administrator Resume Examples & Samples

Associate's degree, Bachelor's technical/financial degree a plus, or equivalent experience required
3-7 years contract government management experience required
FAR/DFAR knowledge is a must
Must be a U.S. Citizen and be able to obtain a security clearance
SAP knowledge a plus

181

Contracts Administrator Resume Examples & Samples

Completion of at least Year 12 studies with further studies at a tertiary institution an advantage
Advanced Microsoft Skills
Advanced Intermediate Microsoft Excel / PowerPoint Skills
Experience with other Microsoft Programs in Outlook / Explorer, Project and Access
Appropriate IT skills
Articulate communicator (written and verbal)
Is creative and able to generate new ideas
Flexibility and Willingness to work as a team

182

Contracts Administrator Resume Examples & Samples

Administers development, execution and maintenance of all Operations Center enabling agreements, long term PPAs and confidentiality agreements and any amendments or assignments thereof
Serves as liaison to energy suppliers/customers and internal departments, including legal, tax, finance, region personnel, gas quality staff etc. regarding Operations Center contract issues
Maintains and administers Operations Center Policies and Procedures, including Operations Center Transaction Authorization Matrix and ICE trading counterparty and trader authorizations
Ensures that the trade capture and risk systems accurately reflects contractual terms and conditions. Trade capture accuracy and completeness covering enabling agreement data, counterparty information and transactional information
Acts as liaison with cash management for posting of collateral for carbon actions
Coordinates execution of Dodd Frank reporting party agreements
Supports quarterly EQR reporting for Operations Center Contracts
Coordinates vendor, Operations Center and corporate IT groups on maintenance of Novatus, Docusign and any other contract administration systems in place from time to time
Creates and manages execution of back-to-back confirmations where required by energy management agreements. Currently including transactions with Sempra International under Sempra International Energy Management Agreement for TdM Plant
Leverages technology to develop and implement efficient workflows for completing duties

183

Contracts Administrator Resume Examples & Samples

Assure accuracy and appropriateness of contract text and attachments
Serve as primary organizational contact during contract negotiations
2U supplies universities with the tools, expertise, capital, and global recruiting needed to build and support programs of quality and scale
Technology: 2U develops state-of-the-art technology platforms that give universities the ability to deliver traditional offline curricula in a unique online learning environment
Instructional Design: Our instructional designers work closely with faculty to translate classroom courses into a compelling combination of synchronous and asynchronous online and real-world experiences, using the best educational and social technologies available. We work side-by-side with professors to evolve those courses. We make improvements as usage and learning patterns emerge and new technologies become available
Infrastructure: 2U provides the support infrastructure and the logistical components of our partners’ online programs. This includes comprehensive student support services from enrollment through graduation and beyond, as well as practical learning experiences in communities around the world
Resources: 2U makes an upfront investment of over $10 million in each of our partner programs. By supplying capital and global marketing capabilities, we enable universities to give high-performing students around the world a transformational educational experience
2U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans' status, or any other classifications protected by applicable federal, state or local laws. 2U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits, pay, and dismissal

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Contracts Administrator Resume Examples & Samples

High school diploma/Associate’s degree is required (Bachelor’s degree in business, healthcare or relevant field is strongly preferred)
Must have strong, working knowledge of Excel (and advanced functions)
Experience in a GPO, supply chain, contracts/contract negotiation or purchasing environment is strongly preferred
Experience/education in healthcare is strongly preferred
Must possess a team-player mentality

185

Contracts Administrator Resume Examples & Samples

Support multiple in-house attorneys in managing daily workflow of contracts and other day-to-day tasks
Process, review, draft, modify, negotiate and administer various contractual documents, including non-disclosure, distributorship, purchasing, equipment sales, professional services, software license, and maintenance agreements under the direction of the in-house attorneys
Interpret contract requirements, obligations and risk exposure
Work closely with legal counsel and with other internal business functions such as proposals, finance, sales, marketing, purchasing, research and development, project management, and risk management to ensure optimal contract terms while minimizing risk
Provide analysis, feedback and recommendations to management and appropriate field/sales personnel regarding contract terms and resolution of contractual issues
Contribute to the development and improvement of form agreements and templates and of innovative approaches to contracting requirements, obligations and exposures to streamline processes and constantly improve efficiencies
Ability to multi-task efficiently, manage and prioritize workload and deadlines and successfully balance between autonomous work and escalation to attorney as appropriate
Broad knowledge of applicable contractual and legal concepts as they apply to sales, purchasing, services and software licensing
Demonstrated ability to confidently and effectively interact with customers
Excellent people skills, strong business orientation and team player

186

Contracts Administrator Resume Examples & Samples

Receive requests for contract review,
Send them for review to the departments involved,
Check receipt of all required approvals,
Make changes to the contractual documents in accordance with the received comments (if required),
Fill in the information required into contract, addendums, specifications, attachments,
Take care about contracts’ execution (including checking final version ready for signing with what was approved and preparation of documents for signing)

187

Contracts Administrator Resume Examples & Samples

Review and interpretation of contract terms and conditions to ensure compliance to customer requirements
Interface with customers and internal cross-functional teams concerning contractual and legal-related issues
Administer existing legal and contract processes and proactively develop and implement continuous process improvements
Provide interpretation, guidance and risk assessment to contracts and legal team on contractual issues
Prepare for and support negotiation of new contracts, amendments and modifications
Assist Contracts Managers with internal cross-functional training on contracts administration and related matters
Interface with in-house legal counsel on management of legal and compliance issues
Develop proactive and comprehensive solutions to complex contractual issues to ensure business unit compliance with contract requirements
Provide general legal department support, including litigation management, corporate organizational support and management of outside counsel engagements
Support contract and legal M&A due diligence and integration efforts, as applicable
Bachelor Degree (preferred) or related expertise
3-5 years of experience with commercial contracts and records administration
Strong knowledge of contract formation and contract administration functions
High preference for commercial Aerospace Industry contracts experience
Advanced written and interpersonal communication skills and the ability to clearly and effectively provide information to internal and external audiences
Exceptional organizational and record-keeping skills
Excellent judgment and ability to maintain strict confidentiality of sensitive and/or legally privileged information
Consistently exhibits a professional and positive attitude
High level of computer and web research efficiency (Microsoft Office Suite required; familiarity with SharePoint, ERP, contract management and/or record repository software highly preferred)
Some domestic travel required (up to 5%)

188

Contracts Administrator Resume Examples & Samples

Contract administration
Variations
Extension of time
Delay
Measurement of work and submission of process claims
Material take offs and procurement
Administration of Subcontracts and assessment of claims
Subcontractor procurement
Liaise with client, contractors and site team
Assisting the Project Manager

189

Contracts Administrator Resume Examples & Samples

Maintains working relationship with project counterparts on all projects
Maintains various logs, reports, templates and files for assigned project(s)
Maintains MSA/PSA Distribution Matrix and Organization Chart
Assists in maintaining hardcopy file system
Oversees accurate record in document control for contracts and contract related items
Oversees hard copy filing system for all contracts and contract related documents
Oversees the coordination, communication, execution, and distribution of all PSA’s, MSA’s and other contract related documents and development and maintenance of related databases
Participates in the negotiation of all PSA’s, MSA’s and other contract related documents
Manages and directs work of the Contracts Clerks
Develops project specific Contract Administration Plans in conjunction with the Commercial Counsel
A BA or BS in Business or related degree, plus one to five years of related experience is required. The individual must
Be detail oriented
Flexible and highly motivated
Have excellent customer service skills
Have a strong work ethic and professional demeanor
Ability to perform multiple tasks efficiently and accurately
Must be bilingual in English and Spanish
Must be team player but able to work independently, to meet intense deadlines, goals and objectives
Must be proficient in Microsoft Office (Power Point, Word, Excel)

190

Contracts Administrator Resume Examples & Samples

The Contracts Administrator shall have nine (9) years of experience that can include a combination of work history in contracts or subcontract management and degree
A master’s degree is equivalent to 6 years of experience, a bachelor’s degree is equivalent to 4 years of experience and an associate’s degree is equivalent to 2 years of experience. The degree must be in Business, Accounting, Finance, or related field from an accredited college or university
Excellent desktop skills (Excel, Word, PowerPoint, MS Access)
An Associate’s Degree and an additional seven (7) years may be substituted for the Bachelor’s Degree

191

Contracts Administrator Resume Examples & Samples

Interface with customer for day-to-day project issues with strong focus on Contract Change costing (shipment, NCR’s, invoices, schedule adjustments)
Work with all functional groups to manage internal project schedule (including SAP information) and required deliverables. Update and maintain master schedules per contracts verifying with all pertinent areas in relation to needs and demands
Develop working knowledge of project specification (General and Technical terms) and assist Project Manager with specification compliance
Assist with Warranty and Field Service Coordination
You hold a College Diploma
You have five (5) years of relevant experience
You own experience in the Rail Industry
You are an organized and structured person
You are customer oriented
You are a good communicator and able to develop professional links
Your English communications skills are excellent both written and spoken

192

Contracts Administrator Resume Examples & Samples

Ensures an effective system for securing and recording carrier contracts, insurance and regulatory issues in a timely manner and maintaining accurate and proper controls
Adaptable to learn new processes, concepts, and skills
Ensure all work is performed in accordance with targets
Prepare weekly/monthly/quarterly matrix for incumbent carriers that are non-compliant
Work on logistics projects as assigned by the Director of Logistics

193

Contracts Administrator Resume Examples & Samples

Understanding of contracting language and protocol
Proficiency in Microsoft Office tool suite
Extremely organized, very detail oriented, able to multi-task, and prioritize tasks
Provide contractual analysis and interpretation; work with team members to develop / recommend creative solutions as needed
Oversee the preparation and revision of contracts that involve the purchase or sale of goods and services
Review of customer and supplier terms and conditions
Provide contract summaries regarding contract status and obligations
Ensure compliance with governmental law, regulatory requirements and corporate policies on contracting
Advises management of contractual rights and obligations regarding governmental law, regulatory requirements and corporate policies on contracting
Provide the initial review of customer produced/proposed contract templates
Work with corporate resources to obtain legal advice, regulatory issues, compliance issues, and other matters as needed
Bachelor’s degree or equivalent experience in Contracts, Business Administration, Finance and/or Accounting
Familiarity with aerospace industry regulations and protocol
Experience working with FAR, DFARS regulations
Advanced capability in MS Office
Knowledge of ISO9001/AS9100 requirements

194

Contracts Administrator Resume Examples & Samples

Bachelors Degree in a related business discipline, or the equivalent combination of education, professional training or work experience
7-10 years of related experience in contracts administration
Full knowledge of the practices, procedures, and processes involved in contracts administration
Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
CPCM preferred
NCMA member desired

195

Contracts Administrator Resume Examples & Samples

1st Shift
Reviews and recommends acceptance or rejection on assigned customer’s purchase orders. Reviews purchase orders and prepares sales order and related directives
Gathers details for negotiation talks and fully administers approved contracts
Coordinates entire quotation process including review of Request for Proposals (RFQs), check of estimate, compilation of quote letter, and follow-up
Coordinates all communications and actions between company and customer for existing orders. Defines and acts on problem areas---maintains full data files, reviews/distributes drawings and design changes, directs/participates in project meetings, coordinates all data exchanges, advises customer of status, distributes customer correspondence to key personnel, coordinates/formulates responses to customers’ queries
Assists in the development and maintenance of a business culture, which supports the Company's overall business objectives and goals in issues that involve “cost, quality, process, schedule and people”
Ensures company’s commitment to maintain a safe workplace and to protect the environment through the establishment and support of Company policy and adherence to various government regulations
Fully complies with the "GKN Aerospace, Inc. Policy Statement on Contracting with the United States Government" in all areas of responsibility involving direct and indirect contracting with the United States Government
8) Performs other duties, tasks and special projects as assigned

196

Contracts Administrator Resume Examples & Samples

Under general supervision, complete, distribute and file service agreements for applicable equipment within the assigned function(s) in a timely and accurate manner; maintaining the applicable database(s) to ensure service agreements are managed in compliance with company policies and procedures
Manage technical training class schedules on a routine basis
Ensure data accuracy and integrity in the completion of billing processes within the assigned function(s)
Prepare assigned reports for management review on a routine basis
Perform diverse administrative activities to support management as necessary
Maintain various confidential and/or health information in compliance with company policies and procedures, HIPAA and other regulatory requirements
Possess strong administrative support skills
Great computer skills with demonstrated proficiency in word processing, spreadsheet, presentation and email applications
Strong time management skills with the ability to multitask concurrent priorities in an organized manner
Great customer service skills with the ability to handle confidential information with professionalism, discretion and tact
Strong interpersonal skills to work cohesively within a team environment
Strong oral and written communication skills to effectively communicate with all levels of management

197

Contracts Administrator Resume Examples & Samples

Receives and tracks requests for legal review of company contracts
Reviews the requests for legal review to ensure all documents, forms and information necessary to conduct the legal review have been received
Assigns the requests for legal review to the appropriate attorney for legal review in a timely manner
Helps oversee legal reviews to ensure reviews are delivered to internal clients in a timely manner, and maintain accurate status on all pending reviews
Collects executed copies of all contracts, recognizes and logs in key data points, and maintains executed copies in an electronic repository
Serves as the liaison for the Legal Department for all contract-related issues and questions
Prepares reports as requested related to the Company’s contracts and contractual obligations
Maintains the Company’s contract templates
Consults with business regarding enforcement and compliance of any Company contract-related policies and procedures
Receives requests for corporate resolutions, corporate data sheets, and/or seals, and prepares such documents for use in the company’s bid proposals
Receives requests for good standing certificates and processes orders for certificates through CT Corporation Systems and maintains request status
May be asked to provide some substantive review of contracts and request for proposal and flag certain substantive terms or requests for information
Minimum of five years of work experience in the area of contracts administration and/or contracts management (required)
Bachelor’s degree in Business Administration, Contracts Management or related field
Experience with contracts management systems
Experience managing contracts for a large retail or service industry company
Advanced proficiency with Microsoft Office Suite (Word, Power Point), particularly with Excel, including pivot tables and formulas
Excellent project management, analytical and computational skills
Self-starter, with excellent time management skills and the ability to organize and manage multiple tasks simultaneously; is relentless in his or her ability to see projects through to completion
Responsible and demonstrates strong ethics and the ability to maintain a high degree of confidentiality and professionalism

198

Contracts Administrator Resume Examples & Samples

Negotiate pricing, discounts, value or competitive differentiators. Evaluate competitor pricing to maintain competitive positioning in the market. Develop Case Studies to support our value to the business
Conduct contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables
Improve communications with operations team. Provide detailed instruction and continuous follow-up to support the operations teams in standardized RFP/bid and contract processes
Ensure compliance to Aptean’s sourcing and contracting policies and procedures for suppliers under management
Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with Aptean standards
Assist with the implementing and maintaining sustainability and supplier diversity programs for the categories in accordance with client and company requirements
Conduct local and regional Preferred Supplier performance review meetings, manage supplier scorecards, contract compliance and service obligations
Support e-commerce procurement initiatives mandated
Excellent interpersonal skills and organizational skills
Proven ability to collaborate in a decentralized environment
Strategic mindset. Able to develop a strategic roadmap and translate into executable plans
Excellent verbal and written communication and presentation skills
Ability to negotiate and execute pricing and contracts
Proficient in MS applications, particularly Excel

199

Contracts Administrator Resume Examples & Samples

Prepare, issue and respond to Requests for Quotation/Proposals/Task Orders from customer organizations
Perform prime contract and subcontract negotiations and administration functions in accordance with the FAR, supplements, and the SALTT Purchasing manual
Negotiate terms and conditions, award subcontract agreements and close prime contract and subcontract agreements using related documents as necessary
Draft related documents to support contract negotiations, administration and close-out
Act as focal point for Government related contractual matters on assigned tasks
Support SLG and/or SALTT assigned Program Manager on contractual matters relating to their programs
Record and manage key contract information using various contract databases and systems
Provide customer training both internal and external on contracting related topics
Administer GSA prime contracts, if requested
Assist the SBLO in preparation and submission of semi-annual SF294 and SF295 or electronic eSRS subcontracting reports
Assist SALTT Support Center Director of Contracts, and Sr. Contracts Managers as assigned
When requested, serve as training lead, and contract reviewer for other contracts support personnel as needed
Directly assist SLG Sr. Contracts Manager(s) in those areas so designated
Acquisition, Logistic, Test and Training contract support, Hardware/Software development programs and/or Research and Development, range, laboratory and base/post/station support services associated with US Government Contracts
Must be self-starter with the ability to work well with others
Must have demonstrated ability to work independently, on tight schedules, and still provide high quality work
Excellent Oral and Written communication skills
Computer literate with working knowledge of Microsoft Office products
Working knowledge of export Control Rules and Regulations and Foreign Military Sales activities
Must have thorough understanding of government contracts and the DoD industry to think quickly under stressful scenarios
Provides expert advice on contractual matters

200

Contracts Administrator Resume Examples & Samples

15%: Supports Contracts, Sales, and Legal Departments by conducting general research as needed
15%: Tracks and manages assigned and pending Owner contracts in the Contract Management System and maintains as necessary
Experience drafting and negotiating contracts
Excellent grammar, communication and interpersonal skills, both written (e-mails/letters/memos) and verbal (telephonic and in-person) are a must
Must exhibit attention to detail
Must be customer oriented, a team player, and able to balance multiple projects and their respective deadlines
Must be self-motivated, persistent, and follow-through
Knowledge of aviation management best practices and Federal Aviation Regulations a plus
Experience with FAA documents and filings, aircraft sales/marketing, ability to interpret and draft contract language a plus

201

Contracts Administrator Resume Examples & Samples

Bachelor’s degree in Business, Supply Chain, Accounting or related field or equivalent experience
Proven experience in strategic sourcing or category management experience, preferably in the mining industry
Strong computer skills using office software such as Excel, Word, PowerPoint, and Visio
Knowledge of SAP, Ellipse or equivalent enterprise level software packages is desirable
Excellent written and verbal communication skills, with demonstrated ability to negotiate

202

Contracts Administrator Resume Examples & Samples

Assists Contract Manager in various contractual and legal matters of the division, including reviewing and drafting legal agreements; communicating with various departments on contractual issues; resolving routine and legal administrative issues and questions; drafting correspondence for internal purposes or customers as necessary
Creation, review and analysis of legal and business contractual documents (including but not limited to sales agreements (LOI, LTA, Nominations, PO), order acknowledgements, nondisclosures) to ensure compliance with company guidelines
Follows contract processes to ensure compliance to Corporate and Division polices (including Price Policy) and contract terms and conditions. Assists the Contracts Manager on establishing the proper direction and guidance to functional areas to ensure proper administration of contract requirements
Make recommendations related to business risk, strategy and account management
Captures contractual documents, distributes copies to appropriate parties and retains them in accordance with internal and/or customer retention requirements
Responsible for inputting and maintain data in various business systems, ensuring data is current, accurate and complete
Responsible for the accurate and timely management of contract activity
Ensure all ERP data is accurate and complete in order to maintain backlog integrity including quantities, schedule and associated dollars
Serve as the central point of contact for military & commercial customer inquiries. Provide customer with updated order and delivery status
Review of government solicitations (including FAR and DFARS) and customer request for quotes. Coordinates with sales team and functional areas on new opportunities. Responsible for inputting data (RFQ, pricing, status, etc.) into the proposal tracking system and ensuring data is accurate and complete
Perform EDI (Electronic Data Interchange) transaction conversions to the ERP system, verify accuracy
Coordinates with finance to set up new customer including payment terms and conditions
Support Account Receivable initiatives by resolving discrepancies, collection efforts, working with customer on payment terms
Works with other functional areas to identify opportunities in support of continuous improvement initiatives
Responsible for raising export compliance concerns to the Division Export Compliance Administrator (DECA) when required. May act as backup to the DECA if appointed
Other projects/responsibilities as assigned by supervisor or as needed
Minimum of four years of prior experience in Contract Administration in a manufacturing environment or a related position, preferably in the Aerospace industry
Working knowledge of legal language, contract constructs and terms and conditions commonly used in business contracts and in bid documents including Government FAR and DFARS and export compliance regulations (EAR and ITAR), preferred
Able to handle and resolve customer complaints and problems and escalate to Contracts Manager when required
Excellent communication skills, (written and oral) with attention to detail
Willing and able to develop long-term relationships internally and externally
Strong computer skills. PC aptitude in a Windows environment (MS Office: Excel, Access, Word, PowerPoint) and ability to learn other software packages
ERP System experience (Syteline a plus)
Proven success interacting with peers, senior management and other functional areas
Ability to work independently, to multi-task handling simultaneous work assignments and projects, and drive “Lean” process improvements
Good mathematical/quantitative and analytical orientation

203

Contracts Administrator Resume Examples & Samples

JD preferred, licensed in the State of Indiana strongly preferred
Bachelor’s degree with a Social Sciences background, or demonstrated related experience
Must be or must become familiar with State of Indiana DCS policies relating to adoption assistance, administrative review, and administrative hearing
Excellent customer service skills are required
Prior public service is a plus

204

Contracts Administrator Resume Examples & Samples

Review customer purchase order requirements to insure that they are consistent with contractual agreements and Triumph capabilities
Enter and schedule job orders in Epicor 9 ERP system
Process quotations, manage material and labor content ensuring compliance with profit margin objectives and customer pricing concerns
Provide status reports and ensure customers are kept up to date on all account issues such as work progress, change(s) to turn time and warranty claims
Primary liaison with customers and Aftermarket Shop Manager to ensure established delivery schedules and commitments are met
Conduct proposal and bid preparation, negotiations and customer contact activities.This includes compiling data for preparing estimates, review of estimates of material, production costs, and delivery schedules
Active participation with R&O department to ensure awareness of upcoming deliveries and visibility of any production or material shortages that could potentially impact deliveries and provide customers with timely updates on order status
Maintain visibility on orders daily and monitor shipments in order to maintain customer commitment
Assist with collection of past due invoices
Associate’s degree in Business or related field or the equivalent years of experience and education
Two (2) to five (5) years’ experience in an aerospace or defense contract administration role

205

Contracts Administrator Resume Examples & Samples

Draft, review, manage, and sometimes negotiate customer contract documents so that documents contain terms and conditions that accurately reflect the business deal, protect the company’s intellectual property and align with corporate policy
Draft and revise contract templates as needed
Serve as a business partner by supporting the sales process through consistently efficient and effective contract administration
Support internal audit and due diligence activities on a quarterly basis to ensure compliance with contract terms and contracting policy
Perform special projects as directed
2+ years’ experience as a Contracts Administrator on customer contracts (reviewing, redlining, and administering) in a corporate setting required
Ability to manage the administrative aspects of contract management for a high volume business while following department contracting processes, and maintaining effective communication with the business
Provide excellent customer service to internal and external customers alike
Must be professional, dependable, positive, have excellent organizational skills and attention to detail, and have a strong work ethic and determination to help the team succeed
Ability to communicate effectively with multiple levels of management, internal stakeholders (sales, product, finance, operations) and administrative personnel
High level of proficiency with Microsoft Office (Word, Excel, PowerPoint) is required and experience with Box, Salesforce.com, and Adobe Acrobat Pro are positives
This position requires the proven ability to work as a team player and self-starter with the ability to show initiative and anticipate work that needs to be completed
Possess the ability to learn quickly, remain calm, and maintain focus and attention to detail within a fast-paced environment with frequent interruptions and conflicting and changing priorities
The ability to multi-task, appropriately prioritize commitments, manage time effectively, and enforce department policies, processes, and positions are critical skills
Committed to the utmost confidentiality in all aspects of support and service
Excellent written and oral communication skills, including rules of composition and grammar and the ability to convey complex legal terms and conditions and ideas clearly to employees at all levels

206

Contracts Administrator Resume Examples & Samples

Reconciling contracts between Salesforce with in-house CRM system CMAP
Running business analytics reports and corporate submissions (about 20% of role)
Administrative tasks as requested
Communicate and liaise with appropriate project lead and practice leads in a transparent and reliable manner
25 days holiday (increasing with length of service)
Long term disability insurance

207

Contracts Administrator Resume Examples & Samples

Minimum of some previous Legal/Contracts Administration experience
Understanding of the licensing arena and of the importance of rights management
Finance: understanding of financial concepts as they relate to license agreements royalties, advances, guarantees, invoicing
IT skills; good understanding and hands on experience of a rights management system is imperative - as well as Excel, MS Outlook
Ability to use initiative and be pro-active and flexible
Excellent administrative and organisational skills with strong attention to detail
Ability to act/think logically
Ability to stay calm under pressure
PR aspect – aware of high profile of the team
GSCE (or equivalent) Grades A – C, including Math’s & English
Relevant Degree (or equivalent) is preferable

208

Contracts Administrator Resume Examples & Samples

Leads the execution of contractual processes. Leads the development and execution of business and technology plans. Provides guidance and anticipates issues in the development of customer solutions. Identifies risks associated with contractual terms and conditions. Develops metrics and reports to monitor program or project performance
Designs and develops tools for tracking performance and utilizes metrics to ensure adherence to long range business plan. Develops solutions to complex problems and review divisional policies and procedures. Supports the product delivery process and conducts document reviews and aircraft deliveries. Identifies deficiencies, develops and coordinates corrective action and participates in solution to ensure organizational compliance with policies and procedures, contractual obligations, and audit requirements. Analyzes and resolves business risk areas and problem mitigation as well as contractual issues
Identifies contractual and financial risks and recommends appropriate mitigation strategies to address the risk. Evaluates, develops, proposes, negotiates business offers and commits company resources. Analyzes, validates and authorizes the statement of work and contractual business position associated with the correction of warrantable defects within delegated authority. Dispositions customer warranty claims and, makes contractual warranty determinations on company products and secures alignment among all stakeholders
Supports the development of business case analysis for senior leadership review to include budget and resource allocation of current and future information technology requirements. Supports technology implementation from inception through execution. Utilizes program management principles to monitor performance to plan. Resolves issues relative to schedule, budget and resources. Develops user's guides and training materials (in coordination with the information technology staff and the user community). Coordinates with end users and stakeholders on system deployment to resolve general issues as they relate to system functionality, documentation, training and workflow processes. Coordinates with end users to ensure that future requirements have been identified for future system changes. Acts as an internal resource to assist the work group's less experienced staff on issues related to technology requirements
Identifies deficiencies, develops and coordinates corrective action and participates in solution to ensure organizational compliance. Works with internal parties to identify information required to support audit and litigation activities
Reviews and recommends pro forma revisions to management. Develops and initiates new concepts for pro forma documents. Develops the warranty language of customer and supplier agreements and support the negotiation
Anticipates issues and supports the product delivery process administration. Participates in sales activities and contributes to the development of customer strategy and customer solutions to support business objectives. Actively seeks, establishes and maintains long term relationships with internal organizations, external agencies and the customer to complete critical business transactions. Facilitates contract dispute resolution issues and customer concerns,

209

Contracts Administrator Resume Examples & Samples

Provides proposal and contractual administration for low to medium risk/complexity proposal and contract actions
Complete understanding and application of contract principles, concepts, practices and standards. Full knowledge of industry and company practices
Represents organization as a prime contact on contracts or projects. Interacts with senior internal and external personnel on significant matters often requiring coordination between organizations
Bachelor’s degree and 4 – 8 years of prior relevant experience or Master’s degree with 2 – 6 years of prior relevant experience
General experience in Contract Administration may be considered as a substituted for required years of experience

210

Contracts Administrator Resume Examples & Samples

Corrigo responsibilities
3-5 years of experience in a contracting procurement environment
Highly Proficiency with Microsoft Office Suite including, Outlook, Word, PowerPoint & Excel and Access
Strong organizational and analytical skills; problem solving and multi-tasking ability

211

Contracts Administrator Resume Examples & Samples

Knowledge of Sarbanes Oxley
Experience working with BAA's, RFQ's, and complex engineering and manufacturing proposals
Government contracting experience including experience with 2nd tier prime-subcontractor relationships
Experience in Deltek cost point

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Contracts Administrator Resume Examples & Samples

Have a High School Diploma
Be proficient in Microsoft Word, Excel and Outlook
Have a strong attention to detail while remaining thorough and accurate
Have strong math skills

213

Contracts Administrator Resume Examples & Samples

Bachelor's Degree in Business or related discipline with fifteen (15) year's of experience
Federal Contracts Administration and Negotiating Training experience required
Understanding of Cost Accounting Standards required
Working Knowledge of Federal Acquisition Requlations required
Small Business Plan Preparation and Execution Experience required
Excellent Oral and Written communication skills required
Computer literate with working knowledge of Microsoft Office products required

214

Contracts Administrator Resume Examples & Samples

Contract Processing – Responsible for the processing, management and resolution of outstanding contract-related issues
Quality Assurance - Completes quality assurance audits timely and accurately
Time Management – Prioritizes and completes workload timely based on multiple deadlines
Reporting and Analysis – Processes outstanding items timely based on weekly contract status reports and other ad-hoc contract reports
Contract Processing

215

Contracts Administrator Resume Examples & Samples

Bachelor’s Degree in Business, Contracts, Finance or related business field
2 -4 years of experience in government contracts administration to include knowledge of the FAR
Ability to review and understand fundamental terms of a contract
Must have the ability to work effectively with customers and with representatives from other internal departments
Must have the ability to organize, plan and prioritize a variety of assignments along with successful ability to multi-task
Knowledge of acquisition regulations Microsoft Office products, including Excel and PowerPoint

216

Contracts Administrator Resume Examples & Samples

Administer contracts and work with business stakeholders on a daily basis to ensure contractual actions, including proposals with the Sales and Bids/Proposal teams are delivered on time
Work with business stakeholders, functional counterparts, and customers to resolve contractual issues
Daily administration of complex commercial and U.S. Government contracts and prime contractor issued subcontracts of various types, to include FFP, T&M, all Cost-type contracts, IDIQs, CRADAs, etc
Review of contractual documents and negotiation of terms and conditions
Analyze contractual requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and company policies and procedures
Prepare and administer correspondence, negotiation memoranda, supporting documents, and contract documentation to ensure timely and coordinated submittal
Interact daily with Senior and Executive Management, Program Managers, Contracting Officers, Program Controllers and other operational representatives
Communicate contract policy and practice to internal business teams
Provide expert support services to business units including, but not limited to, the application of contract clauses, regulations, data rights, intellectual property rights, Buy American Act, Trade Agreement Act, and other regulations
Ensure contract review, approval and execution in accordance with corporate policies and standard operating procedures
Maintain and track internal contractual deadlines, redistribute incoming and outgoing tasks to respective Contracts Department team members
Organize and prioritize large volumes of information
Act as custodian of contractual and program records for assigned contracts
Review solicitations and responses for proposals, bids, and contract modifications. Activities include analysis of solicitation requirements, terms and conditions, payment terms, identification and mitigation of risks, and contract negotiation
It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem
Bachelor’s Degree a minimum of 5+ years of contract management experience, including a full range of commercial and U.S. Government contract types including CPFF, FFP, T&M, IDIQs, CRADAs, etc
Experience working with U.S. Government agencies, including DHS, DOE and DoD
Must have working knowledge of the Federal Acquisition Regulation and other associated contracting regulations
Excellent communication and writing skills with both internal and external customers
Thorough knowledge of all appropriate ethical standards regarding contracting actions
Must have advanced working knowledge of a variety of computer software applications in word processing, spreadsheets, database, presentation software (MSWord, Excel, Access, PowerPoint, and Outlook)
Experience working with a Product Manufacturing Company desired
Strong demonstrated knowledge of commercial contract terms and conditions
Must have the ability to make sound business judgments, handle multiple contractual activities with a short turn-around time, and work independently as well as part of a team
Must have experience in solicitation analysis, risk assessment, cost proposal development, contract negotiation, and issue resolution
Must be US Persons based on ITAR definition (US Citizen or Permanent Resident)**This position is expected to be exposed to information which is subject to US export control regulations, i.e. the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). All applicants must be U.S. persons within the meaning of U.S. regulations

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Contracts Administrator Resume Examples & Samples

Ensure that cost/value reporting is undertaken in accordance with AmecFW policies and procedures and that the appropriate values are refelected in the management accounts
Line manager responsibility for comercial assistants
Input to project risk management
Deputise for commercial lead
Liaison with internal and external auditors

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Contracts Administrator Resume Examples & Samples

HS diploma or equivalent with 7-9 years of relevant administrative experience, OR demonstrated ability to meet the job requirements through a comparable number of years of work experience
Requires excellent knowledge of functional area(s) related to the job or good knowledge related to a professional field of work
Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job
May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy
Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully
Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs

219

Contracts Administrator Resume Examples & Samples

Provide administrative support to the Business Development and Legal Teams including assisting with domestic and international travel arrangements, coordinating meetings, and processing expenses
Track and manage internal approvals of invoices, including working with the accounting team to research and resolve missing or duplicate payments
Ensure effective contract administration and maintenance of legal files. Maintain SharePoint site and naming procedures; ensure contracts are received and entered into global contract tracking system; track open agreements and status of documents
Assist in management of contract approval system including helping to obtain all required internal reviews and approvals; submit approved documents for timely signature and filing
Prepare contract reports as needed and creatively problem-solve procedural challenges with contract processing
Respond to stakeholder questions regarding existing contracts as appropriate with assistance from the Legal Team
Track incoming patent claims and related correspondence and distribute to appropriate teams for handling
Prepare Legal templates for stakeholder use (e.g. NDAs, RFPs, etc)
Ensures all contract data and information is appropriately entered into relevant systems/databases
Assist front-desk personnel in receiving and distributing incoming calls and correspondence directed to the legal department, including service of process

220

Contracts Administrator Resume Examples & Samples

Prepare purchase contracts for all departments within the organization using the pre-approved documents
Cross functional working relationship with legal department during entire contract process
Negotiate and manage contracts with suppliers
Monitor compliance to business unit and corporate policies and procedures
Analyze potential risks that contract changes may pose to the organization
Ensure all deadlines and conditions described on contracts are met
Develop and maintain organized system of physical and digital records
2-3 years work experience as a contract administrator or similar work experience
Familiar with accounting procedures
Must be extremely proficient with Microsoft Excel
Keen attention to detail with ability to spot errors
Strong analytical and organizations skills, including development and use of spreadsheets

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Contracts Administrator Resume Examples & Samples

Prepare contract Terms &Conditions using approved models
Responsible for Supplier Qualification and risk management for contracts
Recommend various compensation methods and differences in spend channels
Prepare bid packages, facilitate bid meetings, conduct site bid walks and respond to inquiries during bid process
Conduct cost comparisons, evaluate impact on Total Cost Of Ownership (TCO) and recommend appropriate actions
Provide guidance to users in contracting policy, process, procedures, guidelines and best practices for contracts
Develop and lead negotiations for contracts and claims
Bachelor Degree in SCM, BA, Engineering or related field
At least 2 years experiences in contract administration or purchasing background
Good English communication skills
Practice and promote the free and constructive exchange of business information, expertise and ideas with all related parties. Ability to educate business owners on contracting implications
Proficient in use of eProcurement, Internet based programs, Excel, Word and other MS Office
D&C, Production Operations, or Logistics experience is desired, especially in Oil & Gas Industry
Strong contracting knowledge and experience with understanding of contracting processes
Ability to prepare contract T&Cs, supporting documentation, retention and review of final agreements
Ability to facilitate and/or coordinate bid meetings, prepare bid packages, conduct quantitative comparisons and/or pricing based on TCO analysis
Work with customers to establish shared objectives and accountability
Understand general business principles, policies and practices. Align own work with broader organization and business strategy
Demonstrates critical We Lead behaviors relevant to current business conditions to Align and Inspire; Build Relationships; Grow Capabilities; and Deliver Results

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Contracts Administrator Resume Examples & Samples

Ability to obtain proposal submittal approvals, to effectively managing the fact-finding process, and to be able to effectively negotiate LM’s position
Ability to effectively establish thriving working relationships with all customers, both internally and externally
Must possess excellent written and oral communication skills and be a self-starter who requires minimal supervision
Demonstrated exposure to all phases of contract management, including proposal preparation, contract administration, non-disclosure agreements and contract closure with the ability to learn new skills
Must have strong interpersonal and organizational skills with the ability to work directly with the customer on multiple type contracts (CPFF, CPIF, CPAF, T&M & FFP)
Ability to attain and maintain a Secret clearance
Experience in Electronic Contracting System and EIWTA systems
NASA experience

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Contracts Administrator Resume Examples & Samples

Assemble contracts, bids and proposals for individual accounts, IDNs, and regional and national group organizations
Submit price requests to Management based on Price Approval Matrices, which includes pulling sales data, calculating gross profit and reviewing justification provided by the field for appropriateness
Accurately create and maintain individual/group pricing contracts in i5, to ensure customers are billed correctly
Maintain group membership in i5 to ensure customers are billed correctly
Organize and maintain files, both electronic and hard copies
Coordinate with Corporate Law Department personnel to prepare various types of contract agreements
Issue, process and follow-up on contract expiration notices
Consolidate department data, number of contracts, field transactions and sales value of specific groups
Assist with researching price discrepancies and issuance of invoice credits
Ad hoc projects, as needed
BS in Business or equivalent business experience preferred
1 year contracts experience
1 year finance and/or customer service experience preferred
Knowledge of i5 and JD Edwards software preferred

224

Contracts Administrator Resume Examples & Samples

Draft contract provisions to convey Sodexo and client deal principles
Identify solutions to ensure Sodexo meets its customer needs and expectations
Ensure that contract documents are prepared to protect the interests of Sodexo and its clients
Coordinate all aspects of contracts from proposal through life of the contract
Education / Unviersities industry experience preferred though not required

225

Contracts Administrator Resume Examples & Samples

Ability to perform job responsibilities with minimal supervision
Develop processes, approve and oversee the Department`s contracts. Determines appropriate method for obtaining services (e.g. human service contract, memorandum of agreement, interagency agreement, or consultant contract) and drafts appropriate language for selected method of contracting
Participate in the creation, review, and awarding of Requests for Proposals. Advises appropriate staff of all administrative requirements that must be contained in a Request for Proposal (RFP) prior to issuance. Ensures that proper issuing authority is obtained
Develop and implement contracting policies and procedures; coordinate implementation of contracts
Prepare contracts in compliance with Federal and State laws, rules, regulations and departmental requirements
Resolve contract issues and disputes both internally and between contracting parties through meetings, written or verbal communications, or other means. Resolve issues regarding departmental policy and contract appropriateness with program officers or division directors. Provide alternative solutions when available
Take appropriate actions with regard to contract compliance, progress and corrective actions

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Contracts Administrator Resume Examples & Samples

Working knowledge of the Federal Acquisition Regulations (FAR)
Skilled communicator, both oral and written
Ability to think critically
Excellent business judgment, strategic thinking, and the ability to manage multiple matters simultaneously
Diplomatic and resourceful in finding solutions to overcome challenges
Ability to think clearly and effectively under pressure
Demonstrated accountability to follow-through on commitments without prompting
Typically requires a Bachelor’s degree in business administration, finance, or related discipline with a minimum of 6 years of related experience; Master’s degree in similar disciplines with a minimum of 4 years of related experience; or PhD in similar disciplines with a minimum of 2 years related experience
Advanced knowledge in the administration of government cost-type R&D contracts, in prime or subcontract administration
Working understanding and wide application of advanced principles, theories, concepts and techniques in the Federal Acquisition Regulations (FAR)
Advanced knowledge of applicable industry and/or academic practices and standards in government contracting
Experience in contract negotiation
Ability to take the initiative to bring assigned tasks to successful completion with minimal supervision
Demonstrated ability to research, assimilate, and apply federal regulations and JPL procedures to effectively perform assigned duties
Advanced knowledge of applicable Laboratory policies and procedures, NASA policies and procedures, and government regulations
Extensive work experience in a medium to large project based company

227

Contracts Administrator Resume Examples & Samples

BA in Accounting, with sound knowledge of basic accounting theory
Strong analytical, writing and spreadsheet skills
Understanding of basic principles of business law, with ability to review and edit contracts
LI-CM1

228

Contracts Administrator Resume Examples & Samples

Administers assigned Works contracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties
Coordinates with designated staff on operational activities affecting contractual rights and obligations, Works contract performance, Works contract administration and other major matters
Administers complex Work contract changes by negotiating with Works contractor and obtaining Client approvals
Administers information programs to ensure mutual understanding of Works contact terms and conditions
Assess and timely processing of contractor progress claims
Preparing accurate and timely minutes of contract meetings and letters to Contractors as required
Administer the Works contracts in accordance with the Project Contract procedures
Bachelor's degree in Engineering, Law, Business or other relevant discipline from an accredited university as well as a minimum of 5 years relevant work experience
Microsoft Office, document management system
Extensive working knowledge of engineering/construction industry contracting practices and Bechtel policies, procedures and work practices. Experience in developing and recommending potential solutions to contractual problems to management
Fit for Work medical

229

Contracts Administrator Resume Examples & Samples

Handle multiple tasks in a very fast paced environment
Manage workload with minimal supervision
Understand and identify appropriate Contracts to be used and requirements for each. Coordinate with Project Manager to confirm correct contract is issued
Draft and issue all contracts for Construction. Check that all required paperwork and processes are being followed prior to issuance of contract (bids, bid spreadsheet, insurance, safety prequalification) and administer execution
Work with Cost Accountant to set-up contracts in Proliance, review commitments for accuracy
Review and approve insurance for all contracts and ensure insurance is kept up to date
Ensure all contract information is up to date and entered into Proliance correctly and timely
Follow the department’s policies and procedures
Obtain necessary paperwork to have Vendors set-up in accounting system, E1, and Proliance
Assist in prequalifying potential Contractors (including safety component: SFT-21)
Manage safety prequalification for preferred contractors (ensure prequalification status is kept current)
Work with PM to collect and save all contractor related documents including, project specific safety submittals
Obtain and track Contractor’s monthly safety reports, enter data into Global Safety Reporting System
Respond promptly to internal & external requests for information
Prepare, code and process all office (sundry) invoices
Submit weekly payment log to Accounting clerk and ensure payments are posted and cut in timely
Maintain and track all new and completed project, work with D&C Accounting to open and close projects
Maintain relationship with all internal departments and outside contractors/consultants
Prepare and distribute internal and/or external reports
Scan, file and upload necessary project documents into the shared drive and Proliance
Work with PMs to collect and save closeout documents, then work with D&C Accounting to close contracts and projects
Minimum 3 year experience performing construction site administration / contract administration functions
Experience with construction management software (i.e. Proliance, Prolog, CMiC)

230

Contracts Administrator Resume Examples & Samples

Draft Oracle Contract & agreements based on Oracle Templates specific to Oracle line of business
Ensure prepared documents are in compliance with Oracle guidelines and policies (including Oracle’s business practices, pricing, licensing and revenue recognition principles) in order to mitigate Oracle's risk. Review Partner or Customer Master Agreement to ensure validility for the current transaction and meets define Oracle standards
Handles unique transactions with clear understanding on business risks/policy guidelines and makes appropriate decisions
Uses past experience to draw inference/conclusion on a transactional/process issue with appropriate justification. Has the ability to put together data in order to communicate the problem and its solution effectively

231

Contracts Administrator Resume Examples & Samples

Set up contracts in the Contract Request Form system, and facilitate the Contract and AP processes including
Minimum 2 years experience in contract administration for a film or television company
Knowledge of contracts, legal agreement databases and intellectual property coordination
Proficiency with current MS Office applications (Work, Excel, Access, Outlook)
Strong database knowledge
Professional and effective written and verbal communication skills
Capable of managing multiple tasks and working well under pressure
Must be a self-starter, resourceful and able to participate in a highly collaborative, team-oriented work environment
Some college experience or degree preferred
Must be flexible and able to change priorities based on the priorities of the department

232

Contracts Administrator Resume Examples & Samples

Review Purchase orders for contractual compliance as well as obtain buy-off and approval from program team
As necessary, formally respond to customer orders noting acceptance, rejection or reasons for conditional acceptance
Support contract negotiations and generate contractual coverage when required (i.e. Authority to Proceed, Memorandum of Understanding/Agreement)
Ensure changes are input in to change management process, assessed and customer responses are submitted and resolved
Review, mark-up and negotiate terms and conditions in accordance with company position
Coordinate pre-contract planning meetings to ensure customer requirements are understood and company’s position is documented
Load orders and review ERP system requirements to ensure orders are accurately reflected
Manage aged receivables for all applicable customer accounts and resolve any payment issues
Research, compile and draft claims and assertions to customers
Work with Business Development or Program Directors to develop and deliver proposals per customer assignment and requirements
Coordinate proposal activity assignments for the contracts / commercial function : review customer RFQs, understand, communicate and review bid package terms and conditions, aid in pricing development and proposal documentation support
Provide business communication link with customer, obtain estimates, and generate pricing information for internal approval
Understand and adhere to FAR/DFAR requirements
Have a clear understanding of rates and factors as well as pricing strategy and be able to apply in practical settings
Assist in the coordination of re-bid activities with program and functional leadership
Provide pricing and quantity input to Company business plan and marketing plan
Ensure the company's commitment to maintain a safe workplace and to protect the environment through the establishment and support of Company policy and adherence to various government regulations
Comply with the GKN Compliance and Ethics Policy on Contracting with the United States Government in all areas of responsibility involving direct and indirect contracting with the United States Government. Ensure subordinate staff is aware of the policy and their individual responsibility and accountability for complying with it
Administer and comply with the Company's Equal Employment Opportunity and Diversity Policies in all personnel actions and implement effective affirmative action to ensure attainment of the company's Diversity goals. Adhere to and enforce human resources policies and procedures to provide fair and equitable treatment for all associates while ensuring optimum productivity and resource utilization. Prepare and conduct regular associate performance reviews with each direct report at least once each year, as required
Perform other duties and responsibilities as needed or assigned
The ability to read and understand contractual documents, purchase orders and terms and conditions
Experience using ERP systems
Ability to communicate effectively with internal functional teams and customer representatives
Proficiency in Microsoft Word, Excel and PowerPoint
Understanding of composites materials, design, processes, manufacturing, operations and applications is a plus

233

Contracts Administrator Resume Examples & Samples

Ensures all contract transactions are done accurately and on time
Ensures all required information is logged in the appropriate systems and databases in a timely and accurate manner
Ensures all daily, weekly, monthly and other periodic processes and reports are performed and delivered on time
Guarantees accuracy in all transactions as per agreed SLA
Adheres to pre-agreed set KPI’s
Provides accurate solutions to issues and concerns raised by the market units or other points of contact
Liaises with the market units regarding any detail/s not sufficiently clear to ensure transactions are accurate
Complies with the defined procedures and standards set forth within the workgroup/team
Complies with company policies and procedures
Escalates to team/functional lead, supervisor or manager any noted discrepancy or irregularity in the existing systems and/or procedures
Reports to team/functional lead, supervisor or manager any possible opportunities that may contribute to individual, team, process, and/or overall improvement
Contributes to other projects as requested
Works on other tasks as may be assigned
Possesses initiative and a strong sense of ownership and responsibility
Works well with others; team player
Fluent English written and verbal skills
Strong sense/knowledge of the service business

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Contracts Administrator Resume Examples & Samples

Review PO & Quoting documentation ensuring all terms align with the contract
Work with cross-functional teams to ensure TL9000 and SOX compliance
Cross-functional interfaces include Sales, Accounting, Legal, and Service and delivery to help ensure accurate booking of orders and delivery of commitments
Draft final booking communications for internal and external stakeholders
Reconcile customer POs to contracts/quotations ensuring data is entered according to order acceptance guidelines
Ensure on time booking of all order types
Resolve all backlog issues including order hold release, item number discrepancies, and missing purchase order requirements
Participate to key projects from time-to-time to ensure orders adhere to documented Company policies and SOX procedures
Must be available to support month and quarter end within any functional area of company to achieve corporate goals
Team player who is comfortable taking ownership of accounts
Speak and write English fluently (other languages an advantage)
Organizational savvy with effective interpersonal skills and ability to get things done through both formal and informal means
Have past experience in Order booking responsibilities experience preferred (quote to cash an advantage)
Proactive and positive attitude
Ability to work under high pressure is a must as the ability to multi-task various responsibilities at the same time
Self-starter capable of operating with little hands-on direction in a dynamic environment
Experienced in using Oracle, MS Office & SFDC
Minimum 3 years of Contract Administration experience in a related field
Experience with Oracle is a must

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Contracts Administrator Resume Examples & Samples

The successful candidate must possess strong computer skills with proficiency in the Microsoft Office Suite including Access databases, preferably
The candidate should be detail-oriented and possess strong organizational and critical thinking skills. Additionally, the successful candidate must possess the ability to interface well with people of different disciplines and all levels; be highly skilled at multi-tasking with limited supervision after training and be available to work periodic overtime during peak periods
It is a plus if the candidate has some basic knowledge of the federal contracting process, such as knowledge of contract types (Time-and-Materials, Firm Fixed Price) and general terminology in the field
Bachelor’s degree strongly preferred. 0-2 year of experience in Contracts/Subcontracts administration or other related discipline. Proficient in Microsoft Office Suite
Superior verbal/written and presentation skills
Good punctuation, spelling, grammar and attention to detail a must
Strong interpersonal skills essential. Ability to prioritize multiple assignments and work under the pressure of deadlines
Ability to treat sensitive/confidential information with appropriate discretion
Ability to take initiative and work under strict deadlines
Must be a personable team player
Ability to work overtime required on occasion

236

Contracts Administrator Resume Examples & Samples

Customer service (internal and external)
Fluent in MS Office applications
Experience with contracts or sales would be an advantage
Commercial awareness would be an advantage

237

Contracts Administrator Resume Examples & Samples

Manage proposal submissions for government and industry research contracts, including: provide guidance to principal investigators, project budget creation and review, compliance review, and interpretation of funding agency regulations
Manage awarded research contracts, including fiscal management, invoicing, monitoring of allowable expenses, cost sharing, tracking and reporting contract performance and overall financial administration of contracts
Maintain contract files, sub-contracts, contract modifications, consulting agreements, split-funding forms, effort reporting, sub-recipient monitoring, record retention of contract documents
Coordinate other activities, special reports, projects, and other related duties as assigned. Generate reports as requested, and raise potential concerns involving contract budget management, administration, compliance issues and other key issues regarding contract administration and compliance
Bachelor's degree. In lieu of a Bachelor's degree, 5+ years experience in contracts management will be considered
5+ years within prior contract management experience
Proficient with Excel and other Microsoft products
Prior experience in Higher Education

238

Contracts Administrator Resume Examples & Samples

Supports all facets of contract negotiation, management and administration duties, ensuring that contracts are negotiated, administered and closed in accordance with applicable federal, state, and local regulations as well as corporate and compliance policy and procedure
Supports the team in interpreting a request for proposal (RFP), develops a contract, articulating contract needs to the business and ensures the business develops a compliant and competitive proposal, while protecting company assets and brand
Assists in managing the RFP development process, obtaining approvals, preparing and delivering internal and external proposal presentations, fact-finding, and ideation for negotiations
Under the supervision of the Sr. Director of Sales Operations, writes all forms and templates of contracts and agreements consistent with regulatory and enterprise policies
Maintains the official record of negotiations and accurate files of all contractual documents and correspondence
Maintain detailed and organized files for each contract which will include the original contract, relevant correspondence, changes/deviations, amendments, and clarifications
Maintain an index of contracts including relevant contract terms
Prepare and revise client contracts and confidentiality agreements in accordance with Hearst contracting standards
Monitors, investigates, identifies and thoroughly researches laws, rules, regulations that may affect the organization (Federal Register, United States Code, CMS, Federal, State and Local laws and regulations). Update and communicate policies and procedures that ensure compliance with regulatory and contractual requirements
At the request of the Corporate Counsel, works collaboratively with audit and compliance to ensure adequate internal controls are present to ensure compliance
Assists in audits, reviews, and other special projects
Paralegal or Contract Administrator/Manager certificate/education a big plus
3+years of business, finance, procurement, contracts, legal or project management work
Experience working with Intellectual Property (IP) Contracts
Experience in the software (IT)/ licensing/ finance or automotive industry preferred
Experience conducting legal research, using multiple formats for a variety of legal documents, legal terminology, negotiation techniques and methods, instructional methods and techniques
Demonstrated proficiency with Microsoft Word, Excel. Salesforce a plus
Relationship management and collaboration skills
Multi-tasking skills – able to manage multiple contracts simultaneously
Ability to work independently under minimal guidance and meet deadlines
Ability to work under pressure, adapt to constantly changing priorities and managing a wide variety of projects a plus
Ability to demonstrate initiative, accountability and leadership
Strategic and analytical thinking
Great sense of humor which is brought to work every day!

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Contracts Administrator Resume Examples & Samples

A college or undergraduate degree is required
Bilingual (French/ English) is preferred, but not necessary
Must be able to manage multiple detailed and complex databases, filings, reports

240

Contracts Administrator Resume Examples & Samples

60% - Reviews/drafts contracts and amendments in preparation for legal sufficiency; review and amends as appropriate to protect the University from liability and risk; prioritizes contracts so as to meet applicable deadlines. Interprets contracts terms and conditions; works collaboratively with Purchasing Services to resolve contract or purchase order conflicts in reference to quality and/or payment discrepancies by using proven, as well as unique and novel, approaches to interpret contract terms and conditions
25% - Under the direction and guidance of the Manager of Contract Services, and subject to review by University Counsel, prepares and negotiates complex and unique contracts for the University’s acquisition of goods and services; interacts with suppliers in order to negotiate changes to contracts required by the University Fiscal Procedures
5% - Keeps current on all University of Colorado rules and regulations, including University Fiscal Procedures and Procurement Rules, applicable State of Colorado statutes, and University and federal requirements, and communicates the University’s interpretation to Purchasing Services personnel. Serves on committees formed from time to time to revise policies and procedures concerning contracting and purchasing issues. Performs research and related work as required and assigned
5% - Develops and manages effective relationships with University legal counsel and controllers
5% - Promotes a positive work environment, spirit of cooperation and support for coworkers, and professionalism within the organization and when interacting with internal customers, external suppliers and business partners
Excellent written and oral communications; listening skills to accurately interpret what others are saying; ability to articulate goals, strategies and direction
Organization skills, including meeting facilitation and decision making; must be able to meet critical deadlines
Ability to utilize Microsoft Office Suite
Knowledge of and expertise using various proven negotiation methods; and the ability to critically analyze a negotiation
Law degree is highly desirable
Professional experience in a higher education institution
Experience with Jaggaer (SciQuest) Total Contract Manager System

241

Contracts Administrator Resume Examples & Samples

Review, analyze and accurately interpret complex contractual documents, identify and address contractual and regulatory compliance issues related to business unit contracts and subcontracts
Through partnership with the Legal Team, manage contracts staff for international federal contracts business with some commercial aspects
Establish and maintain procedures, policies and practices for contract files, ensure performance is consistent with contracts, address cost issues and requests for equitable adjustment
Assist BD team in preparation of proposals; negotiation contractual risk issues with Client
Provide advice and training to business unit personnel on contract compliance issues
Proven knowledge and understanding of US government contract law and legal issues relating to doing business internationally primarily as a US government contractor in the services sector. At least 10 years’ experience working in the industry in contracts management with significant experience with the Department of State and Department of Defense
Strong analytical and problem solving skills as well as ability to influence key business decisions, drive processes and obtain results
At least 5 years of experience in a lead position managing large, complex federal service contracts
Ability/willingness to travel to remote international locations as well as domestically to company offices
Ability to juggle multiple priorities in a high-volume environment
Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery)
Fingering (e.g., picking, pinching, typing, or other working that uses the fingers
Grasping (e.g., use of hand to apply pressure)
Feeling (e.g., perceiving an objects size, shape, texture etc.)
Talking
Other ( Domestic/International travel possible )
Capacity to think, concentrate and focus over long periods of time
Ability to read complex documents in [English] language
Capacity to reason and make sound decisions
Ability to write complex documents in the [English] language
Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)

242

Contracts Administrator Resume Examples & Samples

Prepare, edit, review, and manage from draft to execution, including signature process and tracking, legal agreement and any supporting documentation
Use data to complete templates, with guidance from VCM, for simple, standard legal agreements such as Nondisclosure, Consulting and Material Transfer agreements with external collaborators and entities
Make necessary edits and revisions as needed to legal agreements
Preparing agreements for signature and processing through e-signature tool
Entering data from agreements into the corporate agreement management system
Positive customer service attitude
Ability to prioritize and work under a tight schedule
Fluency with the Microsoft Office software suite
Knowledge of legal terminology and principles
Minimum of one year's experience performing administrative support duties in a Procurement and/or legal/contract department

243

Contracts Administrator Resume Examples & Samples

Execute the contract formation process; prequalifying bidders, developing bidder lists, issuing request for quotations, clarifying proposal, negotiating terms and conditions, negotiating pricing, preparing bid evaluations and recommendations to award and preparing contract documents in coordination with the appropriate functions
Administers assigned contracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties
Coordinates with designated staff on operational activities affecting contractual rights and obligations, contract performance, contract administration and other contract execution matters
Administers contract changes by negotiating with customer personnel and obtaining settlement

244

Contracts Administrator Resume Examples & Samples

Closely support the client and Jones Lang LaSalle Sourcing, and Facility Management to drive both immediate and sustained benefits to the client
Establish relationship with Client’s Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes are formally reviewed and approved by legal/risk management
Ensure compliance to sourcing and contracting policies and procedures
Responsible for data integrity of electronic contract database and physical contract files. Oversee maintenance and enhancement of central contract database
Oversee and/or administer and maintain supplier files, certificates of insurance, contracts, amendments, letters and other documents as needed
Ensure all paper and electronic supplier records in accordance with applicable sourcing policies and procedures
Process contract documents, supplier set up requests, etc. in a timely manner
Management of the Certificate of Insurance tracking and compliance program
Maintain supplier information in all applicable databases
Coordinate and communicate to all as applicable regarding contract docs and supplier information
Process all contracting requests in a timely manner
Manage all contact documentation to insure 100% compliance
Lead contract documents audit on a routine basis. Correct areas that do not meet standards
Assist Sourcing Manager in the RFI/RFP bid process for selected sourcing initiatives
Provide detailed instructions and follow-up to support the operation and standardized RFP/bid and contract processes
Assist and support Sourcing Manager with the development and maintenance of spend and/or data reports
Analyze price proposals, financial reports and other data to determine the reasonability of price and contractor capabilities
Complete ,document and report Utility transfers to client for all new building launches
Collaborate with Functional teams to ensure alignment and support core strategies and initiatives, ensuring consistency of messaging
Communicate effectively with internal and external stakeholders at all organizational levels
Minimum 2 years of business experience
Strong analytical skills to include proficiency in Microsoft Excel

245

Contracts Administrator Resume Examples & Samples

Ensures that all project team members are provided with the necessary information to assist them to undertake their duties
Assists in the management of contractual and commercial disputes and where applicable the coordination and direction to internal legal counsel
Preparation and management of contracts, ensuring appropriate approvals are in place and obtained for all contracts
Preparation and management of subcontractor and consultant contracts
Implementation of company templates for all forms of contracts, tenders, scopes, specifications and expressions of interest
Provides advice and information to the project team on contractual and commercial matters including compliance with contract documents, legislation and Australian or relevant Standards
Be aware of and ensure compliance with Head Contract conditions and its provisions
Ensure all risk contingency is appropriately recorded and reported
Work with and seek assistance from the Project Manager on all potential contract risks/opportunities
Ensures that all financial obligations of the contract are adequately covered and project risk is minimised
Ensure that no subcontractor is engaged on the project prior all prequalification requirements are met and to the execution of the subcontract
Ensures the accurate and concise project contract valuation reporting is complete in accordance with accounting cut off dates
Establishes implements and maintains systems in accordance with company requirements and procedures
Reviews project cash flows and identifies divisional cash requirements to the Project Manager
Provide the Project Manager project trend analysis
Finalises project financial close out reports
Provide feedback to estimating departments on completed projects for future reference
A qualification in commercial or legal field desirable
5-8 years’ experience in contract management
Experience in major construction projects essential
Demonstrated management of contracts on large projects essential
Experience working within the renewables industry, wind farm construction (ideal but not essential)
Demonstrated ability to analyse contractual/legal issues and provide solutions through appropriate problem solving techniques
Sound commercial acumen accompanied by proven negotiation and inter-relationship skills evidenced by effective dispute resolutions
Able to quickly grasp concepts and apply innovative options to the status quo
Demonstrated ability to work effectively with others
Demonstrated influencing skills
Ensuring all relevant regulatory requirements are satisfied
Competent in planning and organising work schedules
Expert skills in Excel; Intermediate knowledge of MS Office Package
Ability to travel to site regularly (up to 50% of time)

246

Contracts Administrator Resume Examples & Samples

Meet daily with the coordination team to check status of orders, installations, consumables supply
Provide first level customer support via phone and email queries regarding MPS and MSS services and products
Be the first point of escalation for current supported contracts
Action and record customer updates, inquiries and escalations (via email and phone queue
Liaise with the Project Manager and Account Delivery Managers/Client Engagement Managers to align day to day responsibilities with that of the business
Provide Service Level Agreement reporting and Invoicing
Monitor the HP Project Management Office email inboxes and action new mail appropriately
Update HP Internal spreadsheets and systems with new orders and shipment details
2+ years’ experience in a similar administrative/customer service role
Demonstrated ability in Excel including Pivot tables and vlookup
Self-motivated with a high work ethic
Enthusiastic with a customer first attitude

247

Contracts Administrator Resume Examples & Samples

Provide timely support to enhance HP sales teams efficiency
Manage existing contracts and new requests within an assigned territory
Participate in complex product and service RFPs, and applies judgment to select existing agreements, standard templates, or approved alternative language for responses
Confirm and review approvals and signatures, and prepares data for system entry and agreement archiving
Ensure all contracts are accurately recorded in HP systems of record and compliant with financial and audit requirements
Complete required customer vendor forms and supply HP company information as requested
Manage and fulfill ongoing contract compliance obligations
Investigate and resolve internal and external customer inquiries regarding active agreements and HP’s terms and conditions
Ensure that HP sales contracts are managed in accordance with HP’s internal contract compliance requirements
Follow detailed process documents and update activity logs on a timely basis
Lead or participate in contract related projects, as required
Possess a Bachelor’s degree with specialization in Business, Contracts/Legal or other related discipline from a recognized university or equivalent work experience
Be able to read and understand contract and terms and conditions
Have the ability to work with customers and with sales teams in a sales contractual consultative role
Demonstrate sound business judgement decision making to balance customer requirements within established company business controls and compliance objectives
Have strong oral and written English communication skills
Able to work independently as part of a virtual team
Be able to manage aggressive deadlines in a fast paced selling environment
Be detail orientated, with a high degree of accuracy and strong analytical capabilities
Be adept in the use of advance Microsoft features such as share point design, manipulation of data in Access, or creation of macros in Excel
Have experience with process improvement activities with a certification in Six Sigma, Lean Six Sigma or another established quality management methodology
Have experience using internal HP systems such as PATSY or VISTA

248

Contracts Administrator Resume Examples & Samples

Experience in the review, drafting, negotiation and administration of sales, procurement and licensing contracts
Self-directed and motivated with a strong ability to multitask and work under pressure
Excellent interpersonal, customer service and organizational skills
High value for accuracy and attention to detail

249

Contracts Administrator Resume Examples & Samples

Assist in evaluation of proposals received in response to RFPs, including coordinating the selection committee(s)
For small contracts not subject to the RFP requirements, work with Regional Defenders, local bars, and judicial officials to identify qualified attorneys and to develop and enter into contracts on behalf of IDS
Establish quality and cost measures to evaluate contracts
Monitor case reporting systems; work with IDS' Information Technology Director to maintain and enhance an on-line contractor case reporting system; and collect and analyze data from contractors
Develop appropriate policies governing contractors and staff relevant committees of the Indigent Defense Services (IDS) Commission that deal with issues relevant to contracts
Monitor payments to contractors and assist with resolving problems or disputes with contractors; and work with Regional Defenders to monitor attorney performance through data analysis and site visits
Assist with developing lists of qualified attorneys for appointment on a case-by-case basis and supervising, evaluating, and monitoring indigent representation around the state
Draft and enter contracts related to general IDS office operations as needed; and perform other duties as assigned
Managing contracts for a public defense, criminal justice, or public sector organization; or oversight of management systems for a public defense, criminal justice, or public sector organization
Experience in the defense of criminal or other cases under IDS' oversight is a plus
NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted

250

Contracts Administrator Resume Examples & Samples

Liaise with Account Managers & Supervisors to schedule all PPM & reactive / remedial works
Issue purchase orders when required
Work with the Management team to discuss / implement appropriate courses of action
Ensure CAFM (Planon) is up-to-date at all times ensuring accurate & correct information is detailed
Carry out general administrative duties in line with the departmental policies & procedures
Undertake any ‘ad hoc’ duties as requested by the ENGIE Management team
Good Knowledge of Microsoft applications including Excel

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Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

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Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

Contracts Administrator Resume Examples & Samples

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