HR Administrative Assistant Resume Samples

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A Lakin

Astrid

Lakin

10532 Bryana Branch

Chicago

+1 (555) 748 1787

10532 Bryana Branch

Chicago

Phone

p +1 (555) 748 1787

Experience Experience

Chicago, IL

HR Administrative Assistant

Chicago, IL

Hagenes, Braun and McGlynn

Chicago, IL

HR Administrative Assistant

Work with Human Resources and Talent Management and Organizational Development to ensure the new-hires process is proactively managed
Manage agreements and contracts with outside consultants and contracts; establish PO’s and work agreements per J&J Company Policies
Works closely with our employment law firm to manage visa, green card, and work authorization process for associates residing in the US
Manages relationship with temp agencies in Richmond and works closely with managers to recruit and interview candidates
Collaborate frequently with senior management and their assistants to solve complex problems regarding project, department or division-related work
Partner with managers and recruiters to develop new processes or ways to improve existing processes
Provide customer service to employees, applicants, visitors, supervisors, management, and other administrative staff and/or departments

Boston, MA

HR Administrative Assistant / Analyst

Boston, MA

Moen-Skiles

Boston, MA

HR Administrative Assistant / Analyst

Manage daily calendars & own the meting/interview scheduling process for assigned managers
Meeting management - bi-weekly team calls and quarterly TPs, Agendas, note-taking and distribution
Yello User Profile management in preparation for Spring and Fall recruiting season
Willingness to proactively seek out ways to make things more efficient
Handle Contractor and New Hire set-up (system requests, workspace, scheduling onboarding meetings, welcome activities, etc.)
Manage & administer Travel & Entertainment expense reporting
Manage invoice payment and purchase order process

present

Boston, MA

Business / HR Administrative Assistant

Boston, MA

Marks, Dietrich and Kunze

present

Boston, MA

Business / HR Administrative Assistant

present

Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work
Partner with temporary agencies to manage temporary workforce
Assist with our Premier Place to Work Initiative and local wellness program
Assist other office clerks and members of management
Perform general filing with knowledge of alphabetical and numerical filing procedures
Light accounting work such as check requests, purchase orders, approvals and payment of invoices, communication with vendors regarding purchase orders and returns
Other job duties as assigned by management

Education Education

Bachelor’s Degree in Business

East Carolina University

Bachelor’s Degree in Business

Skills Skills

Proven ability in supporting a team and managing competing priorities, strong attention to detail
Good administrative and organizational skills with excellent attention to detail
Highly detail-oriented, with excellent time management skills
Dependable, with a stable work history
Ability to work on multiple tasks amid shifting priorities, while maintaining quality
Ability to learn new technology tools quickly
Good communication skills and the ability to deal effectively with a wide variety of company personnel and prospective applicants
Demonstrated knowledge of basic human resource practices, regulations and standards
Demonstrated knowledge of quality customer service standards, methods and practices
Experienced in coordinating programs and providing quality, well thought out deliverables

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15 HR Administrative Assistant resume templates

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HR / Administrative Assistant Resume Examples & Samples

Professional, mature, intelligent, highly detail-sensitive, proactive, committed, and have exceptional interpersonal and communication skills
Able to successfully handle several different projects simultaneously
Ability to exercise good professional judgment, creatively problem-solve, and meet tight deadlines
2-4 years of administrative support experience

HR Administrative Assistant Resume Examples & Samples

Administrative support for VP, HR, Global Centers of Excellence & VP, Learning & Development: manage the calendar, schedule meetings, answer phones, etc
Complete expense reports for supervisors
Update & maintain company organizational charts
Open and sort the mail for the HR team
Process HR invoicing for supervisors
Create corporate new hire packets
Maintain confidential personnel files
Assist with publishing HR content to the company intranet
Respond to employee inquiries
Manage/coordinate the HR conference room calendar
Assist is organization of corporate training initiates - i.e. scheduling and tracking the training dates for training
Track performance review completion
Draft and send out new hire email on a weekly basis
Assist in special projects when necessary
A desire to be a part of a growing and dynamic Human Resources team
Must be proficient in Excel, Word and PowerPoint
Must be highly organized, analytical, reliable and pro-active
Must be positive and have the ability to remain calm at all times

Senior HR Administrative Assistant Resume Examples & Samples

Produce and create complex PowerPoint Presentations and Excel Spreadsheets
Perform direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
Answers telephones and/or return phone calls. Screens calls for managers and responds to routine questions utilizing tact and courtesy in interactions with others. Assists clients in connecting with the correct resources
Schedules appointments, meetings and executive sponsored events per the direction of the managers
Arranges complex business travel arrangements, prepares expense reports, and maintains the manager's calendar and contacts
Takes the lead in making arrangements and coordinating group meetings including off-site sessions
Sets up communication links for meetings via teleconference, videoconference and web conference
Gathers data and performs research which may include internet searches, basic reports, summaries, and briefings
Establishes, maintains and updates files, databases, records and other documents, including sending files off-site for indexing and storage
Maintains state files and processes/expedites regulatory paperwork, filings and documents for management execution/signatures
Manages budget, invoices and related administrative requirements of the unit as required
Receive and respond to letters, e-mails, memos, and other correspondence on own initiative with limited direction from executives. Provide detailed reporting and analytics for the team
Team player and works effectively with staff in multiple locations
Minimum of 5 years’ experience in an administrative support role
Highly Advanced PC skills required (Must be fluent in MS Office, Word, Excel (well versed in Pivot Tables, V/H Lookup, etc.), Outlook, PowerPoint and the Internet with no training needed)
Proven ability to create, compose, and edit written materials
Ability to effectively communicate and interact with employees at all levels of the organization
Ability to utilize independent judgment in problem solving of complex operating issues
Exceptional professional demeanor with the ability to work well under pressure
Excellent multi-tasker with the ability to prioritize and escalate issues to the proper level /authority when necessary
Excellent verbal & written communication skills - should be articulate and resourceful
Must be willing to sign a confidentiality agreement
High-level critical thinking skills

HR Administrative Assistant Resume Examples & Samples

Create new employee files and ensure compliance on all required documentation
Interact and communicate at all levels within the organization
Answer incoming calls and dispatch messages
Order department supplies
Organize and control HR file room and supply closet
Assist with expense report payouts by conducting weekly run audits
Work with all HR departments on projects as needed
Bachelor’s degree from four year college or university
0 - 2 years of HR or administrative experience

HR Administrative Assistant Resume Examples & Samples

Resolves discrepancies in control documents, distributes changes, releases documents, and notifies affected departments
Enters data into databases and composes reports, presentations and correspondence. Verifies data accuracy and sends report to management for review. Prepares associated graphs, charts, and narratives required to compile daily, weekly, monthly, and year-to-date reports for management review, including confidential and/or sensitive material
Trains support staff in administration support practices and procedures to ensure understanding and proper application of systems
Reviews and edits all drafts of correspondence, documents and reports for accuracy, grammar, structure, content, signatures, and appropriateness
Distributes correspondence/reports to appropriate person(s)/department/division
Files correspondence and other reports/records. Compiles and maintains records of departmental meetings, control documents/records, expense reports, and/or invoices
Answers and screens telephone calls. Gives information to callers or routes call to appropriate person
Orders production and/or office supplies and maintains records of inventory. Cleans and maintains office equipment
Maintains graphs and charts for department/division boards
Reviews and routes incoming mail and materials for department
Provides administrative support for department members
Assists with setup of special employee events to include health fairs, member appreciation day, Christmas parties, company picnic, employee anniversary recognition, job fairs, etc
Assists with creation and distribution of communication activities such as flyers, mailings, and/or other documents
Processes invoices into system for education assistance program
Sorts, files, maintains and retrieves departmental and employee records/files
Utilizes office machines such as scanners, copiers and fax machines
Maintains files and organizes donations, PR and photo library
Organizes materials and storage
Assists as needed with training such as setting up classrooms, inventory management, and copying training materials
May fill in for front desk receptionist as needed
Any combination of education and experience equivalent to an Associates Degree with 1-3 years administrative experience, preferably in a manufacturing environment
Experience in Microsoft Office and setting up database/spreadsheets
High degree of confidentiality must be maintained due to the nature of the information with which this position works

HR Administrative Assistant Resume Examples & Samples

Typically requires a high school education
2-5 years of experience
Must have knowledge of a variety of computer software and spreadsheets (Microsoft Word and Excel)
A candidate with a high level of poise, tact, diplomacy and interpersonal skills that is able to communicate with all level of the organization as well as handle sensitive and confidential issues is highly preferred

HR Administrative Assistant Resume Examples & Samples

Heavy calendar scheduling demands
Arrange complex travel plans
Regularly interact with the Senior Leadership team and other internal and external customers and assist when necessary
Heavy phone demands – dealing with all calls in a profession manner
Constant email correspondence
Preparing presentations
Plan complex meetings, which could include multiple executives, regional participants, full day events requiring audio visual equipment, etc
Processing expense reports and managing invoices
Broad knowledge, understanding and ability to interpret policies, procedures and organizational structures
Maintaining and managing office supplies and other indirect purchases
Support other activities in the Human Resources function
Minimum of 5 years extensive administrative experience
Bilingual Spanish / English
Professional Secretary (CPS) or Administrative Professional (CAP) certification a plus
Ability to prioritize and work independently
Excellent computer skills: Outlook, Word, Excel, PowerPoint

HR Administrative Assistant Resume Examples & Samples

Applies professional secretarial expertise, exercising initiative and proficient organizational skills to perform a variety of secretarial/clerical duties in support of the HR staff
Anticipates and carries out independent actions necessary to provide competent and professional secretarial support to meet the needs of employees, applicants, administrators, co-workers and others
Abstracts data and produces reports, maintains data bases, creates and maintains work unit protocols, provides scheduling support, produces meeting minutes, coordinates meetings, appointments and travel, and covers for other clerical support as requested
Routinely answers phones and routes calls/visitors
May greet visitors
Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc., or Bachelor's degree
Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc)
Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters
Must demonstrate good decision-making and judgment as well as attention to detail and follow-through
Requires decision-making and judgment capabilities, attention to detail and follow-through
Must be adaptable and flexible in a changing environment

HR Administrative Assistant Resume Examples & Samples

2 years equivalent experience – i.e. prior internships
Must be proficient with Microsoft PC applications – i.e. PowerPoint, Excel and Word
Strong written skills
Must be self-motivated and pro-active
Must be a team player

HR Administrative Assistant Resume Examples & Samples

5-7 years of relevant experience; financial services background preferred and prior experience supporting an HR department is helpful
Proven ability in supporting a team and managing competing priorities, strong attention to detail
Experience with scheduling and organizing meetings and interaction with senior executives
Proven ability with creating and editing PowerPoint presentations
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Ability to plan and manage domestic/international travel arrangements
Knowledge of Concur
Enjoys working in busy environment and can take initiative to prioritize and manage the individuals he/she supports
Monday through Friday 9am start time

HR Administrative Assistant Resume Examples & Samples

Proven strong customer service skills
Ability to work on own initiative and problem solve
Strong IT skills, particularly Word, Excel and e-mail
Ability to deal appropriately with sensitive and confidential information
Ability to work effectively as part of a team
Strong organisational skills with the ability to prioritise workload and deliver in a fast paced environment to meet a variety of deadlines
Working knowledge of HR information systems
Knowledge/understanding of the requirements of the Data Protection Act
Previous experience of records/file management
Experience of using call management software
Experience of working in a Higher Education environment

HR Administrative Assistant Resume Examples & Samples

Act as the centralized point of communication for the University wellness newsletter; writing copy, receiving data from university sources, gaining successful edits from Communication Director and/or Director of HR before deploying newsletter electronically and or printed copy
Operate office machines such as calculator, copy machine, document scanner, and facsimile machine. Operate computer for data entry into various computer software programs and office programs such as Word, Excel and etc
Assist Payroll Liaison position and perform administrative payroll duties in Payroll Liaison’s absence. These duties could include running payrolls for the university, approving EPAs and administering leave requests, and other duties such to ensure efficient operations in conjunction with payroll processing in College Station
This job description shall include, but is not necessarily limited to the above duties. May temporarily perform other duties assigned to maintain operations and services. May be cross-trained to act as interim Employment Specialist or Benefits Coordinator during their absence

HR Administrative Assistant Resume Examples & Samples

Enter personnel information on computer (wage information, changes)
Process Payroll
Schedule interviews for open positions
Monitor and Maintain Employment Requisition Log
Audit hours worked in payroll reports for eligibility of benefits
Be knoweldgable in all Human Resources training modules
Ensure compliance with all HR and related Loss Prevention SOP’s
Schedule Highgate Hotel Orientation and Renaissance Brand Orientation
Assist in Highgate Hotel Orientation/Renaissance Brand Orientation – explain benefits, conduct tour of property
Distribute and monitor all new hire training checklists according to each deadline
Assist with special projects; plan employee events (meetings, picnics, parties)
Experience in a hotel or related field preferred
Computer knowledge/skills required
Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects
Maintain high standards of personal appearance and grooming, according to Company and Brand Standards

HR Administrative Assistant Resume Examples & Samples

Primary resource to support administration and communication of our recruitment programs
Assist Recruiters and Human Resource Advisors by managing the recruiting on-boarding process, using your organizational skills to open requisitions, create offer letters, complete background checks, and sending communications to new employees
Assess information provided to you prior to processing and ensure all applicants experience a positive and consistent recruiting process
Partner with managers and recruiters to develop new processes or ways to improve existing processes
Ability to manage time effectively and multi-task while remaining organized and efficient
Adept at handling sensitive information with the strictest of confidence

HR Administrative Assistant / Payroll Resume Examples & Samples

Ensure proper follow-through on all directives, bulletins and schedules from the Corporate Office and Regional Human Resources Manager and/or District Human Resources Generalist. Maintain a good flow of communication with all departments and within the Corporation
Maintain the confidentiality of all personnel information and ensure that no Company activity is discussed by him or her or other employees with non-employees
Ensure the posting and compliance of all legally required notices and posters
Assist with Corporate Safety programs (i.e. substance abuse testing, safe driving training programs, safety manual, OSHA regulations). Report all incidents immediately
Assist in hiring for exempt and non-exempt personnel, new employee orientation and training, and the performance appraisal program. Assist with advertising, job postings, screening techniques, offer letters, employment tax credits processing, and submission of new hire paperwork
Assist local Human Resources Generalist and management in planning and implementing staffing, scheduling and monitoring overall changes in headcount. Be familiar with the PRIDE staffing model for the locations and assist management in compliance
Assist with benefits administration, including claims resolution, change reporting, and communication of benefit information to employees
Assist with field payroll (ADP/Kronos) processes and maintain deadlines as designed by the Payroll Manager
Maintain positive employee relations and morale whenever possible. Promote teamwork at all times. Set a good personal example of attitude and performance. Follow-through and communicate employee relations problems to the District Human Resources Generalist. Work with District HR Generalist to resolve employee relations problems, complaints, suggestions, etc
Work with the District HR Generalist to take positive, consistent, disciplinary action on infractions of company policies and procedures as defined in the employee disciplinary policy
Assist Corporate HR and management to maintain up-to-date written bonus and incentive plans created and administered at the auction level for all employees on such plans. Assist in developing cost effective incentives for reducing missed punches, absenteeism, accidents and similar high maintenance performance areas
Ensure employee files are set up at auction location per policy requirements. Maintain and update employment practices and employee personnel files. Assist District HR Generalist and district auction sites to implement measures to secure and maintain employee records

HR Administrative Assistant Resume Examples & Samples

Ability to maintain confidentiality and apply discretion as appropriate
Must have excellent written and oral communication skills, including a basic foundation of English grammar, spelling and punctuation, and the ability to communicate effectively
Ability to learn and coordinate many different administrative tasks, determine relative importance of each, set deadlines, complete tasks/projects accordingly in a timely and effective fashion, and perform follow up as needed
Intermediate skill level in Microsoft Office, internet, and email software required. Microsoft Access experience preferred
Ability to quickly learn new software programs required
Ability to complete complex assignments independently, and with only general direction, in a professional, fast-paced, team-oriented work environment
Ability to establish and maintain effective working relationships within and outside the workgroup
Ability to provide outstanding customer service to students, staff, faculty, and visitors
Ability to perform multiple duties simultaneously in an environment that is characterized by frequent interruptions, requests, and distractions
Ability to understand and explain complex procedures
Ability to complete work with a high level of accuracy and attention to detail
Ability to effectively present information and respond to questions from campus community and/ or the general public
Must have outstanding interpersonal skills, including the ability to receive constructive feedback and work cooperatively in group situations and work actively to resolve conflicts
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, and percent
Ability to enter data into a computer for up to six hours per day
Ability to regularly sit, use hands to finger, handle, or feel, and talk and hear for prolonged periods
Ability to regularly walk around campus to make deliveries and pick-up documents or packages
Ability to occasionally reach with hands and arms; climb or balance; stoop and kneel, and lift weights of up to 10 pounds
Ability to see, read, and comprehend documents/forms, including close vision
Cover Letter (attach as first page of resume)
Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)

HR Administrative Assistant Resume Examples & Samples

Proactively maintain positive relationships with all HR Leadership Team members and their team members
Schedule meetings, conference rooms and make travel arrangements. Oversees the calendars far in advance, and with an understanding of team priorities and objectives, and scheduling meetings by balancing those priorities and effectively negotiating with internal resources
Anticipate, prepare and proofread materials in advance of meetings /calls
Maintain confidentiality - locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business and HR issues; this may include support on sensitive employee matters, performance reviews, executive recruitment, talent review process, compensation
Coordinate new employee Onboarding/Resignations procedures
Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff
Respond appropriately to media inquiries and requests from charities and the community
Monitor Corporate Communication mailboxes and ensure that requests are directed to the appropriate person
Lead and/or participate in projects and continuous improvement activities
Proactively develop relationships with key internal/external contacts, including the global HR and business teams
Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and key stakeholders
Interact with a diverse group of internal/external contacts to communicate messages, gather information or handle non-routine situations. Follow up with executive staff on items/issues to ensure executive is aware of status
Ability to work flexibly in a global environment and “flow to the work” as required to achieve goals and resolve issues
Compose, modify, and proofread correspondence, emails, reports or presentations with attention to detail and high level of accuracy
Stay abreast of new and current activities of the organization and its various programs
Provide coverage and support across functions/personnel as need dictates
Organize and submit expenses in a timely and accurate manner. Review expenses (for compliance) submitted for approval

HR Administrative Assistant Resume Examples & Samples

Provide administrative support for personnel onboarding and separations
Process miscellaneous employee transactions such as new hires, verify all documents are signed and completed, name badges, separations, salary changes, etc
Handle miscellaneous data requests for HR related data, documents, reports, etc
Provide support with meeting scheduling and planning
Interface with internal and external customers and vendors
Maintain and process employee recognition program awards
Create and maintain personnel folders; support the onboarding process
Process candidate expenses and onboarding invoices
HR policy and procedural support: vacation carryover, headcount reporting, retirements, records retention
Maintain and order departmental supplies
Administer site Learning Management System (VTA)
Must have excellent organizational skills, should be dependable , have ability to work in a fast-paced setting, multi-task, set priorities and complete tasks in a timely manner, often under pressure
Demonstrate ability to trouble shoot and problem solve both operationally and administratively
Attention to detail and accuracy is a must
Ability to deal logically, effectively and professionally with all levels of management and with all types of employees, applicants and internal/external customers
Must be able to handle confidential and sensitive information
Experience with Microsoft Office including: Excel – use of basic formulas with ability to sort data and create pivot tables; Outlook – managing email communications
Minimum 5 years’ experience in an administrative support role
Minimum 2 years’ experience in payroll functions and/or auditing time cards
Experience administering a Learning Management System
Working knowledge of Kronos, Track or related Timekeeping System
Familiarity with Texas Payday Law

HR Administrative Assistant Resume Examples & Samples

Assist employees and managers with general HR functions while maintaining ARAMARK’s guest service principals: “WEST"
Assist Employee Community Coordinator with events, housing, and employee community specific issues
Ability to listen to employee concerns and have exceptional analytical problem-solving
Initiate transactions in HR database including new hires, terminations, and change requests
Assist in administering employee housing assignments and resolving employee housing issues
2-5 years previous experience in Administrative duties; Human Resource experience preferred
Professional, friendly demeanor and great patience is required at all times
Ability to maintain confidentiality

HR Administrative Assistant Resume Examples & Samples

Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality
Coordinates, tracks and reports data, completes projects and supports the effective operation of the work group or department
Answer phone and direct callers to appropriate contact as well as insure that the automated answering system is functioning
Attends and takes minutes at research meeting including Monday morning white board meeting, central safety committee meeting, and other research departmental meetings as needed
Establishes and maintains files, reports, and other hard copies of computerized information related to departmental operations. Information may be highly confidential
Coordinates and schedules travel and meeting arrangements for staff
Codes, verifies and processes expense reports and accounts payable invoices for all site staff
Responds to employee inquiries about department or company programs, practices and procedures
Maintains a computer calendar in MS. Outlook for self and meeting rooms and coordinates scheduling of Research and Sales meetings at the facility
Serves as a Personnel Data Entry Coordinator (PDEC) and Time Data Entry Coordinator (TDEC) in executing HR R/3 functions related to payroll procedures, new hire, position management and time data entry
Trains new employees on safety and on-boarding procedures as needed
Maintain confidential files on employees as required
Serve as first point of contact for visitors, vendors, and contractors making sure they follow building and grounds protocols
Maintain visitor/vendor/contractor sign in book and safety brochures
Associate degree required
Minimum of two years' administrative assistant experience required
Previous experience in HR, Accounts Payable, or Coding Invoices highly preferred
Proficiency in MS Office Software including MS Word, MS Excel, and MS PowerPoint

HR Administrative Assistant Resume Examples & Samples

Perform customer service function by answering employee request and questions
Updates JDA/Kronos with employee change requests and processes paperwork
Assist HR department with various projects
Makes photocopies, faxes documents and performs other clerical duties
Maintains Personnel Files (i.e. filing & auditing)
Manages Application Process
Processes mail
Problem solving - the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Interpersonal Skills - the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
Written Communication - the individual edits work for spelling and grammer, and is able to read and interpret written information; able to translate documents (English/Spanish as need)
Planning/Organizing - the individual prioritizesand plans work activities, uses time efficiently and develops realistic action plans
Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Prificient in Word, Excel and Powerpoint
Bilingual English/Spanish a must

HR Administrative Assistant Resume Examples & Samples

Assists HR Department with various projects
Manages Applicant Process
Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Written Communication—the individual edits work for spelling and grammar, and is able to read and interpret written information; able to translate documents (English/Spanish as need)
Proficient in Word, Excel, PowerPoint and Publisher

HR Administrative Assistant Resume Examples & Samples

Recruits, telephone screens, and assists in the selection process to fill vacant positions
Plans new employee orientation to foster positive attitude toward company goals
Set up and maintain employees in various HR systems
Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time
Updates job knowledge by participating in educational opportunities; reading professional publications
Accomplishes human resources department and organization mission by completing related results as needed
Excel, Word
Outlook/email

HR Administrative Assistant Resume Examples & Samples

Experience in an HR environment preferred
Proficient computer skills – Microsoft Office, internet, intranet, e-mail programs
Demonstrates attention to detail; produces accurate work
Strong Excel knowledge/skills including creating/editing formulas and pivot tables
Ability to prioritize tasks without direction
Flexible/able to work overtime as needed
Proficient at multitasking
Must be able to communicate effectively both written and verbally with all levels of the organization as well as the public
Interact with associates as needed
Complete assigned projects accurately and on time

HR Administrative Assistant / Analyst Resume Examples & Samples

Maintain confidentiality and professionalism in the handling of sensitive and confidential information and documents, including HR transactions
Manage daily calendars & own the meting/interview scheduling process for assigned managers
Manage invoice payment and purchase order process
Plan & organize business meetings, recruiting events, TA team events, etc
Coordinate domestic & international travel
Manage & administer Travel & Entertainment expense reporting
Organize & maintain departmental files & supplies
Manage all facilities-related items for Plano TA team
Handle Contractor and New Hire set-up (system requests, workspace, scheduling onboarding meetings, welcome activities, etc.)
Assist with business presentations for the Sr. Directors and immediate staff
Interact and partner with other PepsiCo Executive Assistants
Meet and greet candidates, vendors and visitors as needed
Create and maintain various recruiting collateral and brochures
Meeting management - bi-weekly team calls and quarterly TPs, Agendas, note-taking and distribution
Campus Offer Accept/Decline Survey management and quarterly results distribution
PEPnet Campus Community ownership and upkeep
Document Maintenance: comprehensive Core school list, Tier 1 school leads, team org chart, annual calendar
Respond to Ad-hoc data/info requests from professional and campus team (utilizing Kenexa DIT reports, BDAS, College Analyst)
Yello User Profile management in preparation for Spring and Fall recruiting season
Plano on-site support for campus events: Summer Possibilities, intern orientations, Super Days, Diversity events
Liaison to pepsicocollection.com on behalf of team
2+ years of professional HR/TA administrative support experience
Undergraduate college degree required
Strong interpersonal skills, coupled with the ability to effectively network and partner throughout the organization
Demonstrated problem solving and planning skills with the ability to coordinate, prioritize and execute various tasks and projects
Must have extensive knowledge of MS Office (Windows, Excel, Word and PowerPoint) with the understanding of HR Systems highly preferred
Strong analytical skills, with the ability to draw insights from data
Ability to handle multiple priorities while still maintaining a high-level of quality and accuracy
Willingness to proactively seek out ways to make things more efficient

HR Administrative Assistant Resume Examples & Samples

Administers employee travel process, including vacation and emergency travel, and travel reconciliation
Administers leave management process and forms, maintains records and reconciles personal deductible with Payroll
Assist personnel in completing travel related forms and other business transactions pertaining to travel including but not limited to vacation, mobilization, Demobilization and Official Travel and process the Travel Leave requests through approval process
Review all travel leave requests to ensure compliance with PAE travel policies and accuracy of the information provided in the Travel Request forms
Resolve organization travel related technical conflicts
Resolve needs and requirements for after hours
Assist personnel with coordination of travel arrangements through company approved travel agency
Use combination of online booking tools, email requests and phone communications to initiate and resolve travel requests, exceptions and issues with the PAE designated travel agency
Identify most suitable as well as best quality service with reasonable possible rates
Coordinates visa, clearances and other required documentation to facilitate travel
Ensures necessary employee travel data is captured as required for payroll and transportation arrangements
Ensure to compare invoices with genuine travel transactions to validate the charges
Monitor travel associated charges posted to the US Bank Ghost Card and allocate to the projects and personnel accordingly
Prepare the Monthly reconciliation package for the US Bank Ghost Card account and perform the reconciliation for the US Bank Ghost card utilizing online US Bank site
Coordinate with US Embassy Direct Hire personnel concerning Embassy Air Arrangement and ground transportation to / from Embassy to the Embassy Air Terminal
Performs general tasks in such area as records filing and internal / external reporting requests
Propose management with various solutions for managing monitoring spreadsheet and trackers for the R&R
Generates monitoring spreadsheet and trackers for the R&R as requested by the management
Prepare correspondence for communication with employees
Handles employee’s complaints and inquiry concerning travel related issues, policies and procedures
Provide assistance for Visa and Work Permit Renewal as needed
Responsible for the FN eCC and associated tasks for the new hire Embassy badge application and renewal of the badge for FN
Issue PAE badge for the personnel and subcontractor according to the standards
Must be able to assess priorities, be extremely proactive, and be a self-starter
A minimum of three years of experience in working in a HR role lead role
A minimum of one year overseas experience in an austere OCONUS environmental is preferred
Proficient in Microsoft Office – Word, Excel, PowerPoint, and the ability to learn and operate computer based programs
Must have good organizational and communication skills and the ability to exercise sound judgment and make decisions independently

HR Administrative Assistant Resume Examples & Samples

Provides administrative support to SVP, Compensation, Benefits & HR Systems, VP, Human Resources and, periodically SVP, HR Business Consultants. This includes day to day office activities such as filing, meeting scheduling, travel arrangements, records retention, billing, supply ordering and monitoring, faxing and mail distribution
Manages the on boarding process for executives, including processing background checks, drug screens, offer letters, day one details, non-compete agreement processing and tracking
Ensures consistency of forms, processes and procedures and audit preparation, i.e. outplacement process and audit preparation and management
Acts as liaison for other HR areas within the office and other departments including site leadership meetings, facilities requests, legal correspondence, etc
Helps plan budgetary needs for the office. Responsible for tracking and monitoring costs, budget exceptions, etc

HR Administrative Assistant Resume Examples & Samples

Update HR databases (e.g. new hires, separations, vacation and sick leaves)
Update statutory and non-statutory third parties’ databases (e.g. Social Security, benefit vendors/administrators, …)
Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
Process employees’ requests and provide relevant information
Create and distribute documents
Prepare reports and presentations for internal communications
Provide orientations for new employees by sharing onboarding packages and explaining company policies
Develop relationships with vendors and members of the HR organization to ensure the smooth flow of information
Process payment requests
Participate in other projects, tasks, as required

Temporary HR Administrative Assistant Resume Examples & Samples

Answer phone calls to support team members with
Organization and planning skills
Detail-oriented
Microsoft Office experience
Learning management system (or HRIS software) experience is preferred

HR Administrative Assistant Resume Examples & Samples

Must have strong professional etiquette
Strong computer skills required i.e. Excel, Word, PowerPoint
Strong problem solving, analytical, and organizational skills
Must have previous customer service experience

HR Administrative Assistant Resume Examples & Samples

Provide assistant to the entire Human Resources Team as needed with various tasks
Prepare and stock New Hire Orientation Bags, assist with presentation including set up
Back up for Receptionist when necessary
Organize and maintain all files in Human Resources, this includes purging/storing files as required by law
Assist with new hire orientation, benefit enrollment and other HR led meetings
Order supplies as needed for HR Department
Welcome all guests by greeting each with a warm welcome and help them if possible, otherwise direct them to the correct individual
Become an expert on the personal side of Paycom in order to assist employees with questions
Schedule conference room and meetings for HR Department
Impeccable organizational skills; strong attention to detail and follow through
Experience managing multiple projects
Experience coordinating and facilitating meetings
Ability to work across teams, groups, and functions and to build strong relationships
Clear and concise oral and written communication skills
Positive, enthusiastic attitude
Advanced knowledge of MS Office and related applications
High School Diploma, some college preferred
1-2 years office experience required, HR Experience Preferred
Employee is frequently required to sit for extended periods of time and may be required to talk and listen to employees and/customers
Employee is occasionally required to stand for long periods of time; walk; use hands to finger, handle, or feel; and reach with hands and arms
Employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

HR Administrative Assistant Resume Examples & Samples

Relieves HR Executive Team (HREC) of administrative/clerical type functions as requested
Maintain multiple schedules/calendars for HREC as requested
Arrange travel, itineraries, and obtains Visa's, letter of invitation as requested
Schedule and administer meetings – setup, notes/minutes, invitations, etc
Organize HREC weekly calls, monthly HREC meetings, quarterly All Hands meetings and Global Leadership meetings. Some of these activities are small, multi-day events in that will require
3+ years of work experience in an administrative environment
Project coordination, project management or hospitality management experience is a plus
Event planning experience is a plus
Advanced MS Office Suite Skills: Word, Excel, Outlook, and PowerPoint with excellent typing and proofreading skills
Oracle workflow preferred
Ability to maintain composure and productivity in a fast-paced environment; flexible and adaptable, an individual who embraces change and challenges and has a passion for improvement
Must be professional is self-assured and exhibits a professional demeanorand is self-motivated, detail-oriented, organized, reliable and demonstrates initiative
Comfortable providing recommendations and proactively managing expectations
Excellent interpersonal skills, ability to deal with a variety of personalities and temperaments
Independent thinker who can rely on experience and judgment to plan and accomplish goals; Ability to work independently, and prioritize multiple tasks
Adheres to company policies and procedures
Must be able to work independently. Routine work requires no instruction
Must be familiar with standard concepts, practices and procedures in an HR organization

HR Administrative Assistant Resume Examples & Samples

Provide administrative support to the Labor Relations Director
Graduation from high school or an equivalent combination of education and experience
3 to 5 years in performing responsible office duties or an equivalent combination of education and experience
Excellent prioritization, multi-tasking, and organizational skills with an attention to detail
Demonstrated effectiveness in coordinating scheduling with executive level support staff
Demonstrated ability to work collaboratively with multiple teams, individuals and work styles; as well as ability to work independently

HR Administrative Assistant Resume Examples & Samples

Evidence of a Bachelor’s degree in Business, Human Resources, or related field
Minimum one (1) year experience working in human resources environment
Experience working in a higher education environment
Experience working in a customer service oriented environment
Experience in record keeping/file maintenance
Experience in creating job postings/recruitments
Experience in performing audits and working with sensitive/confidential information
Experience creating and maintaining reports
Evidence of effective verbal and written communication skills
Demonstrated knowledge of quality customer service standards, methods and practices

HR Administrative Assistant Resume Examples & Samples

Experience as administrative assistant and/or receptionist with one year of Human Resources experience preferred
Proficient with computer software applications including Word, Excel, PowerPoint required. Experience with most routine office equipment and telephone systems. Must be proficient in Outlook Calendar
Ability to coordinate the calendars of multiple managers to schedule events, meetings, etc
PC/MAC experience required
Must have professional interpersonal and communication skills
Must be able to type 40 wpm and pass Basic Office Skills assessment

Senior HR Administrative Assistant Resume Examples & Samples

Act as the liaison to the HR Department and perform internal and external office communication; email, voice mail and miscellaneous written correspondence
Represent the office of HR with a high degree of professionalism and confidentiality
Provide a full range of administrative and office support responsibilities within HR Department
Proactively manage calendars with the ability to schedule and prioritize meetings, resolve scheduling conflicts, and stay several steps ahead to maintain efficiency
Work collaboratively with team members and colleagues across the company
Create, prepare and maintain high impact PowerPoint presentations
Take a lead role on the coordination of all QMA employee and volunteer events (i.e., Take Your Children to Work Day, employee appreciation events, etc.)
Demonstrates exceptional interpersonal & superior client service skills and exercise proper judgment in all endeavors
Maintain data on the QMA HR Site, intranet site and accurately keep this information up to date
Organize and maintain the HR files, ensure accuracy and completeness of confidential files and documents as necessary
Schedule and arrange travel and expense reimbursement seamlessly
Perform other project work as needed
Minimum 3 years of administrative experience, preferably in HR
Proficiency with Microsoft office - Word, Excel and PowerPoint
Excellent multi-tasking skills with an ability to manage multiple priorities and meet deadlines
Ability to maintain the highly confidential nature of human resources
Must be flexible to work additional hours during peak periods
Strong problem solving skills as will be responsible for resolving issues as appropriate

HR Administrative Assistant Entry Level Resume Examples & Samples

Managing the HR VP’s calendar in Outlook and assist with everyday business responsibilities. Conserves executive's time by reading, researching, and routing correspondence along with collecting and analyzing information
Anticipate travel needs of executive and coordinate complex travel, both domestic and international. Support with travel documentation (itineraries, visa/passport procedures). Prepare expense reports
Anticipating and preparing materials needed for interviews, meetings, and conference calls – may include the draft setup and/or typing of letters, memos, meeting agendas, reports and presentations; compile complex reports, presentations, charts and graphs
Implementing, tracking and maintaining department documentations and filing systems. Coordinate collection and preparation of operating reports, budget expenditures, and statistical reports or performance data
Coordinating department meetings, events and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience
Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates
Work is generally of a critical or confidential nature
Contacts company personnel at all organizational levels to gather and communicate information
BS Degree in Human Resources. MBA in Human Resources is preferred
0-3 years of Administrative Support or Human Resources experience
Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality
Advanced computer skills including Word, Excel, PowerPoint, and Outlook
Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion
Ability to prioritize complex calendar schedules in an ever changing environment often with little direction
In depth knowledge of business language, grammar, spelling, and punctuation and able to develop concise and exceptional written communications
Ability to work in a fast-paced complex environment, and able to be innovative and creative in work responsibilities
Knowledgeable in creating an effective workflow and have excellent organizational skills
Strong analytical ability is required in order to gather and summarize data for reports

HR Administrative Assistant Resume Examples & Samples

2, It would be preferred if you have experience with Microsoft Office
3, You must be fluent in English
4, You need to have Bachelor degree
5,We are looking for someone with at 2-3 years in HR experiences

HR Administrative Assistant Resume Examples & Samples

Collaborate frequently with senior management and their assistants to solve complex problems regarding project, department or division-related work
Exercise independent discretion and sound judgment to independently assess and resolve complex situations/problems, and respond to frequently shifting priorities across multiple departments
Focus on building effective relationships and trusted partnerships with senior management and their teams
Manage agreements and contracts with outside consultants and contracts; establish PO’s and work agreements per J&J Company Policies
Arrange outside employee and vendor/visitor company visits
Assemble and manage meeting presentations through WebEx and/or Global Connect
Draft memorandums, correspondence, and/or presentations
Open, sort and distribute mail, fax documents, keep files, order and maintain office supplies
4-6 years of advanced administrative/executive experience supporting senior level management (Senior Directors) is required
Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems
Familiarity and comfort using internal systems for travel, purchase orders, service request management and internal portals
Strong interpersonal and collaboration skills
Fluent English and German skills, oral and in writing000019NC

HR Administrative Assistant Resume Examples & Samples

Champions an HR culture of teamwork, above the line behavior, going the extra mile, and representing NGL in a positive manner at all times
Serves as a key communication and coordination point across the Company’s various HR teams (HRIS, Benefits, Payroll, and Training & Compliance) and field contacts
Performs general administrative tasks, such as data entry, filing, shipping, document preparation, organizing, and other tasks as assigned
Assists the HR team with a variety of functions and projects
Supports the recruitment/talent acquisition process
Strong administrative and organizational capabilities
Highly detail-oriented, with excellent time management skills
Ability to work on multiple tasks amid shifting priorities, while maintaining quality
Ability to thrive in a high volume, dynamic environment
Must be able to work on sensitive issues with discretion and a commitment to confidentiality
Demonstrated commitment and adherence to impeccable customer service at all times, with accurate and prompt responses to employees and managers
Exceptional interpersonal and communication skills, both written and verbal
Ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs
Ability to use the Microsoft suite of products is required, specifically Word, Outlook and Excel and PowerPoint. Advanced knowledge preferred (e.g., mail merge, table of contents, pivot tables, V lookups)
Ability to learn new technology tools quickly
Experience working with large-scale enterprise information systems, such as HR Information Systems (HRIS), sales tracking systems, or accounting systems. Exposure to/experience using Workday is a big plus
Ability to be a positive representative of the Company both internally and externally
Working knowledge of human resources practices is a big plus
Ability to work 8am – 5pm, Monday through Friday with occasional overtime as necessary
Dependable, with a stable work history
High school diploma / GED or equivalent experience is required
Minimum of 1 year of experience in a customer service role in a corporate environment is required. Experience supporting an HR team is a plus
A recognized certification in Human Resources such as a PHR is a plus
The employee must occasionally position, transport and/or move up to 10 pounds
While performing the duties of this job, the employee is regularly required to

HR Administrative Assistant Resume Examples & Samples

Must have computer experience and possess proficiency on technical office equipment (computer, printer, phone system, fax machine, etc)
Experience in an Administrative Assistant role in Human Resources highly preferred. Should include scheduling interviews and handling new hire on-boarding procedures
Experience in Human Resources at Mayo Clinic desired
Strong keyboarding skills needed

HR Administrative Assistant Resume Examples & Samples

Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons, per their needs
Organizes conference and meeting room bookings, coordinates meetings and organizes catering
Ensures sufficient stock of all critical and non-critical supplies always
Collect, sort, distribute and prepare mail and deliveries
Work with Human Resources and Talent Management and Organizational Development to ensure the new-hires process is proactively managed
Coordinate onboarding activities for new hires
Fosters courtesy, helpfulness and teambuilding with internal team members
Works with the building property management to ensure consistency relative to general maintenance of the office space
Assists the HR & Facilities Manager on facilities matters
Coordinates with the HR & Facilities Manager to track space occupancy and prepare monthly occupancy report
Ensures the reception area and the meeting rooms are tidy and presentable
Friendly, enthusiastic and professional attitude
Honest, responsible and enjoys accountability
Great people skills and ability to deal with a high volume of visitors and employees
Great organizational skills with attention to detail
Ability to prioritize and multi-task with confidence
Excellent communication skills and pleasant phone voice
HS Diploma or GED required. Bachelor’s degree preferred
2-5+ years of experience in office or facilities management
Ability to demonstrate mature technical skills based judgment, initiative and critical thinking
Proven track record of superior customer service and high-touch customer interaction is required
Ability to proactively manage local vendors
Experience in office floor planning and space restacking/reconfiguration is a plus
Controls inventory relevant to new hire orientation, reception area, office personnel
Ensures timely and correct submission of vendor’s invoice; maintain records of invoices received and sent for payment
Maintains regular attendance and adhere to assigned work schedule and office policies
Assists in special projects (i.e. service anniversaries, birthday notifications, etc.)
Organizes, plans, and manages various office events, meetings including special celebrations
Assists in the updating of the company’s intranet site

HR Administrative Assistant Resume Examples & Samples

Data management related to employees (from onboarding to termination)
Administration of one-time / variable compensation
Travel & Expenses administration (end user support, audit of expense claims, payment, etc.)
Support to end users (e-mail/telephone)

HR Administrative Assistant Resume Examples & Samples

General HR Administration
Associate’s degree in Business, Office Management, or a related field from a two-year college or technical school; one to two years’ related administrative experience; or an equivalent combination of education and experience is required
Required personal computer skills include, but are not limited to Microsoft Office Suite (Word, Excel and Powerpoint)
Strong proofreading, verbal and written communication skills are required
Good interpersonal, organizational, and problem solving skills are required
Attention to detail, strong organizational skills
Ability to work autonomously on routine tasks

HR Administrative Assistant Resume Examples & Samples

Assist with New Hires process: ensure new hire procedure is properly completed (ensure paperwork is filled out and submit required documentation to payroll department on a timely manner)
Assist with Terminations process: ensure termination procedure is properly completed (exit interview, termination documentations, etc), ensure paperwork is filled out and submit required documentation to payroll department on a timely manner
Assist with Absences and leaves management: administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll department on a timely manner
Maintain Human Resource Information System with all updated employee data
Run various reports off of the Human Resource Information System
Ensure that employee files have all necessary documents for local compliance purposes and maintain employee files with all updated employee data
Maintain internal trackers
Assist employees in answering questions regarding policies, procedures and payroll related matters
Perform general administrative duties to assist the HR Department: filing, copying, faxing, FedExing, etc
Bachelor’s degree or higher in Human Resources Management, Labor Relations or related field
Fluency in Spanish and English, both verbally and written communication

HR Administrative Assistant Resume Examples & Samples

Actively manage calendars and schedule meetings, including video conferencing and technical support for meetings
Coordinate travel arrangements
Maintain office supplies for Eagan HR team
Help maintain internal intranet and project-sharing websites
Reconcile expense reports
Process invoices
Comprehensive application of the Microsoft Office Suite including Word, PowerPoint, Excel and Outlook
Knowledge of, and practical experience with Workday is or another HRIS system preferred
Self-starter who thinks creatively, works independently, responds quickly, and manages deadlines in a dynamic environment with a customer service orientation
Awareness of basic project management techniques with some relevant experience

HR Administrative Assistant Resume Examples & Samples

Compile, update, process and file employee records
Communicate with employees regarding human resources issues, rules, and regulations
2-4

Finance / HR Administrative Assistant Resume Examples & Samples

Providing administrative support and business partnering across all functional areas
Providing support in controlling and analyzing expenses
Providing support in people processes and systems
Factory report management activities: providing daily, weekly and monthly reporting on all key indicators as requested by leadership (i.e. Human Resources, Compliance, Distribution, Maintenance, (SHE) Safety, Health and Environment, Production and Quality Goal Attainment Reports)
Supporting month-end financial close support: supporting month end analysis, month end reporting, and processing journal entries, accruals and re-classes
Factory team support activities: providing support for daily activities of Factory team with other day to day miscellaneous administrative support tasks (meetings/event planning, etc)
Assist in the facilitation of large scale people initiatives (i.e. Orientation, Benefits Enrollment, Engagement activities, etc)
Payroll Administration: administering non-exempt and exempt payroll processes in Kronos time card system
Perform general office management duties
Order all office supplies
Various other duties as needed
High School Diploma or equivalent required, degree in accounting, human resources or similar field preferred
2+ years of general accounting/bookkeeping or human resources experience
Computer proficiency in SAP and standard Microsoft Office
Functional production/inventory knowledge
Self-starter with initiative
Ability to handle multiple people/projects in a fast-paced environment
Excellent communication, organization, and follow up skills
Detail oriented and able to problem solve
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook and Access); SAP and Taleo experience a plus

HR Administrative Assistant Resume Examples & Samples

Maintain workers compensation log & benefits month end report
1-3 years previous HR experience, preferably in hospitality
High level of written and verbal communication skills. Computer proficiency; specifically with Microsoft Office and Windows
Excellent computer skills including an ability to learn a number of different HRIS systems. Must have strong EXCEL skills

HR Administrative Assistant Resume Examples & Samples

Maintain employee records and complete associated paperwork and administrative duties in relation to new hires, transfers, terminations, compensation / title changes, etc
Assist HR Team with administrative support including HR process creation and administration, EEO/AAP, benefits administration, employee relations, and compensation
Prepare and maintain reports that are necessary to carry out the functions of the Human Resources Department
Support JBT divisions in projects and special assignments
Complete other duties as assigned or needed

HR Administrative Assistant Resume Examples & Samples

Provide administrative support to the HR/Recruiting team
Maintain social media presence for recruiting efforts
Communicate with applicants, recruiters and recruiting assistants
Excellent organizational and administrative skills
Maintain all employment documentation within company policy and legal compliance guidelines
2-3 years of administrative support experience, Human Resources or Recruiting experience preferred
Strong computer skills and comfort level working with a variety of computer systems
Attention to detail and accuracy
Able to work in a fast paced environment and multi-task while maintaining good quality of work
Social Media expert
Excellent communications skills and a strong level of customer service

HR Administrative Assistant Resume Examples & Samples

Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc. or Bachelor degree
Six months of experience in Human Resources at Mayo Clinic preferred
Experience supporting Medical Specialties recruitment preferred

HR Administrative Assistant Resume Examples & Samples

Minimum of an Associate Degree required. Bachelor’s Degree strongly preferred. (HR or business related)
Minimum of 2 years of prior administrative work experience required. Human Resources support experience preferred
Ability to work in a fast paced, changing environment
Strong proficiency with MS Office programs, in particular, Outlook, Word, Excel, PowerPoint
Familiarity with SAP a plus
Assists with onboarding process, which includes welcoming new hires on their first day, collecting new hire paperwork and entering them into our HRIS (SAP) system
Manages relationship with temp agencies in Richmond and works closely with managers to recruit and interview candidates
Works closely with our employment law firm to manage visa, green card, and work authorization process for associates residing in the US
Acts as a first point of contact for general HR questions in the building
Administers Tuition Reimbursement program
Assists with HR-related training sessions in the building
Collects US mail and prepares it for delivery (includes mail from Richmond Office, Richmond Plant, and Distribution Center) utilizing mailing machine
Prepares packages for daily UPS and other vendor shipments including inputting shipping information, tracking information, and completing necessary shipping logs

HR Administrative Assistant Resume Examples & Samples

Screen resumes, conduct phone interviews, schedule in-person interviews, and orientate applicants/employees in light-industrial, administrative, and skill trades sectors
Answer phones and greet walk-in traffic as needed
Perform reference checks to confirm past performance, background checks, and in-house drug screens all candidates
Maintain and document candidate communication
Input and update information in our in-house staffing database/system
Perform 1st day arrival quality checks
Assist with maintenance of job postings on Internet sites
Minimum of 2-4 years office administrative experience or office customer service. Ideal candidate will have HR, recruiting or staffing experience. Human resources, corporate or client specific experience a plus
Knowledge of commonly used concepts, practices, and procedures within client's industry
Strong communication and computer skills required
Self-starter able to work independently with little supervision
Sound independent judgment

HR Administrative Assistant Resume Examples & Samples

Support analytical projects including workforce differentiation, inclusion and diversity, and pipeline development this may include running reports, representing information in PPTs, and preparing excel workbooks with relevant data
Maintain calendars and daily schedules for head of Talent and head of HR Services Management
Coordinate and execute domestic and international travel arrangements, including air, hotel and ground transportation for TED Leaders as requested
Produce and send materials, as necessary, to support team-building sessions and individual debriefs (e.g. Saville)
Research, establish and maintain a central repository for team best practices (shared drive or SharePoint site)
Strong organizational and planning skills
Demonstrated self –starter, eager to learn, with an interest in continued professional development and personal growth
Reliability and flexibility
Ability to think through decisions to anticipate the cascading effects

HR Administrative Assistant Resume Examples & Samples

2+ years combination of education and work experience
Proficient with Microsoft Office Suite applications
Excellent team player, ability to independently manage workload, set priorities, work under pressure, and adjust to change
Exceptional written and verbal communication skills
Bachelor’s Degree in Human Resources, Business Administration, Finance, or related field preferred
2+ years of Mortgage Industry experience preferred

HR Administrative Assistant Resume Examples & Samples

Assist in scheduling interviews, job fairs, and new hire orientation
Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc. Set's up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information
Partner with Trainer to schedule and track annual training. Track New Hire Orientation training
Prepare files for all licensing reviews. Tracking and ensuring that all expiring documents are requested and filed prior to the licensing reviews
Provide support to Human Resources including reference checks, pre-employment checks, file audits, file management, tracking of specialized trainings
Maintain employee records in accordance with State, Federal and company regulations and policy as required
Assist with special projects. Gathers data and prepares a variety of documents and reports using established formats
Produces standard correspondence, memos and reports from drafts. Proofreads and edits material for appropriate grammar, spelling and formal
Performs other related duties and activities as required

HR Administrative Assistant Resume Examples & Samples

Contact applicants and Hiring Managers to coordinate and schedule interviews
Coordinate travel arrangements as needed
Book resources for interviews
Generate and send offer letters/ packages
Facilitate background investigations of new hires
Monitor background vendor activity and work in tandem with vendor to complete applicant background/drug processing
Kick-off onboarding activities
Communicate the decision of the applicant to all recruitment support
At least 4 years’ experience in an office environment using the telephone and computer as the primary instrument to perform your job duties and/or dealing with customers in a demanding high-volume customer service environment
4+ years’ experience in computers, including in-depth internet knowledge and working proficiency in Word, Excel, Power Point, Internet, and database applications
At least 1 year experience in scheduling experience
Associates/Bachelor’s Degree
1 + year experience in an ATS (applicant tracking system)
At least 6 years’ experience in Microsoft Office (working with MS Word, Excel, and Outlook)
At least 4 years’ experience in Human Resources and/or Staffing

Nightly HR Administrative Assistant Resume Examples & Samples

Enter data into ABI
Maintain Employee files
Maintain files at the location
Print menu signs and post updated menus on the campus dining website
Request promotional materials from the marketing department
Complete production sheets to print recipes two days prior to use
Monitor submission of inventory counts and payroll hours by specified weekly deadlines
Ability to remain stationary for a period of time
Repetitive motion is required; involving typing, filing and use of hands and wrists
Complete any task requested by a supervisor or member of the Aramark management team
Excellent communication skills,organization skills and attention to detail

HR Administrative Assistant Resume Examples & Samples

Performs HRIS data entry and file maintenance of all employee records to include Personnel, DOT and Medical files
Coordinate and schedule preemployment appointment(s) for new hires
Assists with new-employee orientation
Responds to reference checks, verification of employment status, and unemployment
Primary switchboard/phone back-up
High school diploma or general education degree (GED), plus one year of office/clerical support experience preferred
Previous HR experience and/or recent graduate in a related field highly preferred
Demonstrates good performance, safety and attendance
Demonstrates ability to understand and carry out detailed written or oral instructions
Demonstrates excellent organizational, customer service, and telephone skills
Proficiency in using MS Office applications: i.e. Word, Excel, Publisher, PowerPoint, Outlook, etc
Demonstrates ability to communicate effectively with all departments and customers on the phone and in person
Proficiency in using use multi-line phone system

HR Administrative Assistant Resume Examples & Samples

Answer and direct telephone calls to proper people, departments, or locations; take detailed messages if necessary
Maintain HR filing systems by copying, closing, purging and archiving existing employee files and creating files for new hire employees
Provide administrative support for the hiring process to include maintenance of the requisition system, I-9 verification and follow-up, schedule interviews and pre-employment testing, assist new employees with new hire paperwork and inform appropriate staff of new hire placements
Begin processing unemployment compensation requests and forward to appropriate department or return to unemployment office
Assist with maintenance and provide technical support for all Human Resources programs and systems
1-2 years human resource office administrative experience, Required
Bilingual Spanish, Required
Payroll and employment benefits
Respond professionally in situations with difficult employee/vendor/customer issues or inquiries

Dc HR Administrative Assistant Resume Examples & Samples

Recruiting & Hiring
Create/post all internal job openings and setup job files
Review internal candidates from job posting and advise managers of all interested candidates
Handle pre-employment drug testing
Do GIS background checks
Create new hire packages
Conduct reference checks on all new hires
Create new associates files
Monitor completion of new hire paperwork, forward to appropriate areas
Create attendance work sheets for all new hires
Enter new hires into “Personal Time” database
Order badges
Advise managers of new hire start dates
Complete and maintain I9 forms
Maintain New Hire Termination, Transfer, and Demotion logs
Conduct New Employee Orientation Program
Data Entry/Lawson Changes
Enter all new hires into system
Enter all “No Starts” (candidates who accept offer who are no show)
Make address changes, terminations, shift/department changes, reviews, & pay rates, in system 4. Resolve badge problems and request new badges
Kronos (Payroll)
Audit payroll
Resolve payroll problems
Sort and distribute checks
Make sure all associates sign for their checks
Run HR170 Birthday Report

Business / HR Administrative Assistant Resume Examples & Samples

Directly supports the Distribution Center Manager, HR Manager, and Warehouse Operations Manager. Manages the DC Manager’s schedule and ensures well coordinated communication and scheduling throughout the facility
Serve as HR Representative to teammates regarding HR related inquiries and issues
Coordinate new hire orientation process and benefits enrollment
Maintain HR personnel records to include personnel file, termination file, I9 and E-Verify records, and employment records per corporate retention policy
Books travel and completes expense reports for DC Manager
Light accounting work such as check requests, purchase orders, approvals and payment of invoices, communication with vendors regarding purchase orders and returns
Assist with our Premier Place to Work Initiative and local wellness program
Coordinate recruiting/hiring for hourly positions, to include drug screening, background screening and medical pre-employment physicals
Partner with temporary agencies to manage temporary workforce
Responsible for ordering supplies; builds and manages relationships with these vendors
Answers, screens, and refers visitors and telephone calls; researches requests from other teammates and customers
Events planning for both small and large groups (upwards of 200+ people)
Perform general filing with knowledge of alphabetical and numerical filing procedures
Organize and maintain office and specialized files
Input prescribed data into various online systems, including workload projections, work orders, and other specialized information; enters data and information in various databases and computer systems
Ensure compliance with company policies
Operate a computer using advanced word processing and spreadsheet entry skills. Operate other standard office equipment: photocopy machine, fax, and multi-purpose telephone lines
Maintain badge software and provide all new teammates with ID badges
Communicate clearly and effectively both orally and in writing. Understand and follow written and oral instructions. Prepare clear, accurate, and concise records and reports
Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work
Prepares and mails correspondence
Assist other office clerks and members of management
Other job duties as assigned by management
Good math and communication skills
3 years past administrative assistant or HR administrative assistant experience
Excellent Microsoft Office skills – Word, Excel, and PowerPoint
Good attendance record
Must not be in Progressive Discipline

HR / Administrative Assistant Resume Examples & Samples

Provide administrative support to Executive Assistant as well as top tier executives as needed, including but not limited to the processing of letters and correspondence, assistance in planning of events and meetings, report generation, as well as the completion of specially assigned projects
Responsible for gathering receipts and preparing expense reports using the Oracle iExpense Tool for executive level team
Assist in the planning and creation of the company newsletter
Proof-read material for grammar, spelling and accuracy
Assist in the planning of office activities and events
Assist with coordinating travel for executives, as assigned by the Executive Assistant
Assist with all housekeeping duties, as needed
Provide backup to the reception desk if needed
Must be able to communicate via the telephone while demonstrating world class customer service
Ability to type a minimum of 50 WPM with no errors
Proficiency level or Advanced Skill with Microsoft Windows (Word, Excel, PowerPoint, Outlook, etc.) environment
Must possess excellent writing and grammar skills required to compose professional letters, memorandums, email and other written communications to all level of the business and to outside business vendors
Able to communicate with the public in a professional and efficient manner
Able to sit in one place and/or perform work at a computer for two-hour intervals a minimum of eight hours per day
Able to bend, squat, walk, and climb stairs
Ability to read, write and speak Spanish a plus but not required
Standing, walking, bending, and stretching are required regularly to perform customer care, production, and environmental/safety responsibility functions

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15 HR Administrative Assistant resume templates

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HR / Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

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HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

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HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

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HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

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HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

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HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

Finance / HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

HR Administrative Assistant Resume Examples & Samples

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